Summary
Overview
Work History
Education
Certification
References
Timeline
Generic

Laura Hairston

Chester,VA

Summary

Analytical and detail-oriented professional with more than 30 years of experience in administrative support, budgeting, Procurement, financial management and management across various organizations. Skilled in General Accepted Accounting Principles (GAAP) policies, and procedures. Equipped with excellent interpersonal communication skills to build strong relationships of trust and respect with management, coworkers, internal and external clients.

Overview

30
30
years of professional experience
1
1
Certification

Work History

Sr. Accounts Payable Technician

Virginia State University
Petersburg, VA
07.2024 - Current
  • Process payments in financial systems using Banner 9 and Cardinal
  • Maintain records
  • Verify expense reports
  • Review vendor and service provider agreements
  • Pay vendors and service providers
  • Ensure payment credits are applied correctly
  • Correspond with vendors regarding billing and payments
  • Process RRV's, FTR's all check requests for Bank 10 and all local banks to include subaward payments
  • Responsible for customer inquiries regarding invoices and payments.
  • Responsible for researching/processing stop pays and reissue

Administrative Support Supervisor

Fayetteville State University
Fayetteville, NC
05.2021 - 06.2022
  • Manage and oversee administrative staff for one employee
  • Prepared work plans and provided annual performance appraisal for administrative staff
  • Interacted and communicated with a strong degree of judgement and discretion
  • Worked with the Chief of Police to coordinate efforts towards meeting deadlines and clarifying
  • Reviewed time sheets for accuracy for overtime, holiday and compensatory time accrued
  • Purchase items for the police department using grant funded monies
  • Monitored and assisted in preparing the departmental budgets, served as Budget Manager for the department
  • Supported other staff members in the department as needed
  • Responsible for parking appeals for traffic citations
  • Processed parking permits for departments, faculty, staff, students and visitors on campus
  • Verified that student, faculty did not owe any fines prior to graduating or leaving the University
  • Assisted payroll with employee permits purchased for payroll deductions
  • Maintained cash drawer for parking permit purchases and or checks received

Administrative Associate II/HR

Department of Public Safety
Raeford, NC
01.2019 - 05.2021
  • Provided outstanding customer service
  • Assisted with candidate packets for Correctional Officer interviews
  • Managed spreadsheet report for new employees
  • Assisted with onboarding new employees
  • Responsible for obtaining background checks on candidate selections
  • Reviewed applications to see what facility the candidate requested
  • Assisted with inventory per fiscal year
  • Answered and screened incoming calls
  • Transcribed meeting minutes
  • Proficient in MS Excel, Word, PowerPoint and Outlook

Legal/Risk Management/Procurement Advisor

Public Works Commission
Fayetteville, NC
12.2011 - 12.2018
  • Process purchase orders from requisitions received for over 20 departments.
  • Assisted with preparing bid packets
  • Prepared the bid tab once received
  • Sent out bid packets when requested
  • Responsible for GSA's and COI's were current and contacted vendors if they needed updating
  • Provided excellent customer services for internal and external customers
  • Prepared the purchase order for copier invoices for the entire company
  • Maintained the company's copier spreadsheet
  • Consolidated procurement card statement of expenses weekly
  • Responsible for purchasing items for departments on procurement card
  • Prepare documents to submit to purchase employee business cards

Business Planning/Development/Logistics Office Supervisor

Public Works Commission
Fayetteville, NC
12.2004 - 12.2011
  • Supervised, coordinated, planned and prioritized workflow of 4 office assistants.
  • Performed administrative support functions for the Business Planning, Development & Logistics Director.
  • Approve employees' vacation, sick and time away from the office.
  • Complete employee's annual performance review.
  • Entered purchase requisitions, obtained quotes from vendors and receipt invoices for payments.
  • Responsible for filing documents, time entry, budget preparation and reports, type correspondences for completeness and accuracy, created travel requests, completed expense statements and mileage logs.
  • Entered procurement card information monthly into SXD for director and myself, maintained director's calendar, schedule appointments, meetings, etc.

Materials Management Office Assistant/Sr. Office Assistant

Public Works Commission
Fayetteville, NC
11.1997 - 06.2004
  • Participated in office assistant's performance evaluations, typing of correspondences as needed and provided administrative support activities for the Materials Management Manager
  • Entered purchase requisitions, obtained quotes from vendors and receipt invoices for payments.
  • Orchestrated administrative functions, including, scheduling, filing and faxing.
  • Transcribed meeting minutes during department meetings, etc.
  • Responsible for entering procurement card information into SXD.
  • Participated in budget preparation and entered information into SXD.
  • Distributed mail and requisitioned office supplies as needed.
  • Maintained and verified employee's time sheets

Customer Service Department Chief Cashier

Fayetteville Public Works Commission
Fayetteville, NC
08.1995 - 11.1997
  • Supervised, coordinated, planned and prioritized duties of cashiers to include 12 full time and 4 part-time
  • Responsible for planning, organizing and coordinating activities of workers engaged in processing payments into the financial system and customer service.
  • Responsible for approving vacation, sick and time away from the office.
  • Worked with the management team on the operations of the department.
  • Provided a high level of customer service in a productive and efficient manner.
  • Responsible for hiring and training employees along with supervising staff in accordance with company policies and procedures.

Education

Associates of Applied Science - Business Administration (Concentration: Human Resources Management)

Fayetteville Technical Community College
Fayetteville, NC
01.2004

Certification

  • Grants Management 101, 05/01/25
  • Accounting for Grant Awards, 05/01/25
  • Project Management Fundamentals, 11/01/16
  • Supply Chain Management Fundamentals, 11/01/13
  • Distribution & Logistics Management, 10/01/13
  • Purchasing Fundamentals, 09/01/13
  • Intermediate Purchasing Seminar, 11/01/12
  • Contracting for Construction & Design Services, 10/01/12
  • Introduction to Local Government Finance, 08/01/12
  • Basic Principles of Local Government Purchasing, 03/01/12
  • CEMP Training - All Hazards, 12/01/10
  • The Do's and Don'ts of Interviewing, 04/01/08
  • How to Recognize and Respond to Unusual Behavior in the Workplace, 11/01/06
  • Microsoft Office 2003 Upgrade, 08/01/06
  • How to Excel at Managing and Supervising People, 06/01/06
  • Excelling as a First-Time Manager or Supervisor, 10/01/05
  • Human Resources Management/ Equal Opportunity and Employee Relations, 07/01/05

References

Available upon request.

Timeline

Sr. Accounts Payable Technician

Virginia State University
07.2024 - Current

Administrative Support Supervisor

Fayetteville State University
05.2021 - 06.2022

Administrative Associate II/HR

Department of Public Safety
01.2019 - 05.2021

Legal/Risk Management/Procurement Advisor

Public Works Commission
12.2011 - 12.2018

Business Planning/Development/Logistics Office Supervisor

Public Works Commission
12.2004 - 12.2011

Materials Management Office Assistant/Sr. Office Assistant

Public Works Commission
11.1997 - 06.2004

Customer Service Department Chief Cashier

Fayetteville Public Works Commission
08.1995 - 11.1997

Associates of Applied Science - Business Administration (Concentration: Human Resources Management)

Fayetteville Technical Community College

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