Executive Assistant with over 18 years of experience supporting senior executives and cross-functional teams in corporate, energy, and real estate sectors. Skilled in coordinating schedules, managing travel and meetings, preparing reports, and maintaining efficient administrative operations. Recognized for strong communication, organization, and problem-solving abilities, with a record of improving workflows and fostering effective executive coordination.
Overview
21
21
years of professional experience
Work History
Commercial Real Estate Associate
Keen Realty Group
08.2023 - Current
Lead end-to-end project leasing across office, industrial, retail, and medical assets, overseeing marketing, canvassing, tours, LOI drafting, negotiation, and lease execution.
Manage 360° asset positioning and performance optimization, including market-rate analyses, strategic pricing recommendations, tenant-mix planning, and property repositioning initiatives.
Draft, revise, and negotiate complex lease structures (NNN, full service, industrial gross), including rent escalations, abated rent schedules, TI allowances, operating expense frameworks, and early-termination provisions.
Strengthen asset operations by coordinating vendors, inspections, and building system readiness (HVAC, electrical, plumbing, overhead doors, lighting) to ensure compliance with lease delivery conditions.
Execute multi-channel marketing strategies, including targeted broker outreach, social amplification, digital campaigns, and on-site signage, improving inbound inquiries and tour velocity.
Maintain trusted relationships with owners, tenants, brokers, title companies, and vendors while providing transparent communication and fiduciary-aligned guidance.
Partner directly with the principal broker on strategic deal-making, asset advisory, and expansion into buyer/seller representation.
Create operational frameworks for leasing processes, listing proposals, brand standards, property management alignment, and internal communication protocols.
Key Accomplishments:
Successfully repositioned multiple assets toward market-aligned rent and occupancy targets.
Negotiated leases across four major CRE sectors with favorable economics for ownership.
Enhanced brand consistency and lead conversion through bilingual collateral and targeted digital campaigns.
Streamlined leasing workflows and standardized proposal templates used firmwide
Administrative Specialist II / V.A.S. Coordinator
Precision Flamecutting and Steel, Inc.
11.2017 - 05.2019
Responsible for tracking, scheduling and expediting parts sent to and received from outside service
vendors for additional processing.
Communicated due dates and order changes along with status updates to vendors, sales department and shop personnel. Updated production schedule with real time
data (promise dates/status).
Verified accuracy and process incoming certifications. Responsible for ensuring all purchase order requirements were met.
Worked with sales on any discrepancies in testing
results and communicated required action to outside vendors. Provided backup to shipping department as well as the administrative staff in order processing, scanning and inventory control.
Oversaw vendor logistics and coordinated external services to meet production timelines.
Maintained real-time data on production schedules, managed certification accuracy, and resolved discrepancies with vendors and sales.
Provided backup support in order processing, inventory control, and documentation.
Administrative Support Specialist
Dnv Gl
09.2014 - 02.2017
I successfully accomplished the orchestration and integration of a companywide scheduling process for the Fleet-In-Service (FIS) department; including North/Central/South America and eventually expanding to the Eastern hemisphere.
By applying best practices in change management, I effectively structured, organized and trained personnel (management, administrative and surveyors) on the new system and implemented the processes locally and abroad and my work was recognized by the head of the Maritime division.
I was responsible for purchasing, maintaining, testing and calibrating PPE equipment for FIS stations in
the Pacific and Gulf Coast regions.
I functioned as department secretary / coordinator for the Houston Fleet-In-Service section and was responsible for the setup and management of customer functions such
as processing attendance requests and scheduling qualified surveyor attendance.
My ability to effectively work with others, multitask and my ability to thrive in busy environments allowed me to
exceed large project coordination, training and change management.
Executive Assistant/Project Coordinator
Peregrine Midstream Partners, LLC
11.2009 - 04.2013
Responsible for completing executive expense and credit reports, coordinating conference calls and
arranging travel logistics, etc. for 5 executive leaders.
Planned, scheduled and coordinated out of town business meetings, trips with clients and organized
shareholder meetings.
Assumed project coordination role to enhance office productivity and efficiency.
Assisted with human resource employment records and orientation.
Compiled a document control system (paper and virtual) to organize all company agreements and
managed all company service agreements.
Designed the company’s AP filing system for both corporate and multiple project files, administered all
received and paid invoices, maintained company check log and reconciled bank account, assisting with various project documentation.
Assumed the title and full responsibilities of project coordinator including the acquisition of proper
authorization and transmission of work orders, purchase orders and purchase recommendations, maintain regulatory compliance.
Screened calls and emails and responded accordingly to support executive correspondence.
Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Handled confidential and sensitive information with discretion and tact.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
MLS Coordinator/Realtor Assistant
Prudential Gary Greene Realtors
02.2005 - 03.2010
Production of client/property files and management of contractual agreements.
Contacting prospective clients and obtaining feedback from property showings.
Assembled and maintained up to date marketing material including flyers, Just Listed/Just Sold
postcards.
Attended team meetings on agent’s behalf.
Responsible for agent/agent and agent/client email and phone correspondence.
Promoted from MLS Administrator.
Responsible for data input and status changes for all property listings into the MLS system and
maintained company software for all operating property transactions.
Responsible for maintaining office calendar and confirming office appointments.
Maintained all property files – paper and electronic.
Management of inventory and office supplies.
Promoted from Receptionist.
Operated phone system and directing calls for approximately 60 agents.
Provided administrative support to staff and realtors and maintained office property calendar.
Responsible for maintaining office appearance in addition to greeting and assisting clients and visitors