Lola Dixon Levy
Lexington,MS
Summary
Results-driven administrative professional with proactive approach and exceptional organizational skills. Highly skilled in providing comprehensive coordination and support to optimize efficiency and productivity. Adept at streamlining processes, managing calendars, and handling confidential information with utmost discretion. Committed to delivering exceptional customer service and exceeding expectations in fast-paced environments.
Overview
18
18
years of professional experience
Work History
Accounts Payable/ Payroll Manager
Mallory Community Health Center
06.2023 - Current
- Process payroll including reviewing and recording worked hours, preparing payroll deduction reports
- Maintain records of compensatory time, leave, and payroll checks, ensuring accurate withholding of payments
- Address employee and department inquiries regarding timekeeping and paychecks
- Complete payroll reports and distribute to Federal, State agencies, and fringe benefits vendors
- Compile and submit personnel reports, surveys, and legal documents, filing unemployment reports
- Maintain payroll records and provide information for employment verification
- Administer benefit program payroll deductions, garnishments, and insurance benefits
- Perform accounts payable duties such as matching purchase orders to invoices, reviewing accuracy, and coding invoices
- Process invoices for payment, generating vendor checks, expense, travel checks, and other payments as needed
- Issue 1099s and W-2s, communicating with vendors and departments regarding invoices and payments
- Compile and issue purchase orders to departments, ensuring administrative approval and providing necessary documentation
- Maintain records of encumbrances, outstanding purchase orders, checks, vouchers, and related documents
- Post transactions to general ledger accounts under the supervision of the Chief Finance Officer (CFO)
- Assist in compiling financial data for annual budgets and ensuring financial internal control systems
- Compile data for auditors and assist with contract maintenance and updates
- Prepare account analyses and assist in analyzing liability accounts and aged payables
- Generate monthly depreciation reports and prepare reports and audits for grants
- Reconcile employee insurance benefits monthly and assist with payroll tax deposits and reports
- Complete paperwork for entity registrations and licenses, ensuring compliance
- Perform other duties as required by the Community Health Center to support primary healthcare goals
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Calculated deductions and processed payroll for employees.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Processed payroll garnishments such as tax liens and child support.
- Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
Purchasing Specialist
Mallory Community Health Center
10.2021 - 06.2023
- Analyze vendor accounts and negotiate extended terms during cash restrictions, ensuring accurate vendor information
- Compile material requests, prepare purchase orders, track purchases and supplies, and manage order inquiries
- Review vendor invoices and credit memos, match supporting documents to invoices, and enter invoice information into Peachtree daily
- Draft purchase orders based on gathered information and records, ensuring timely delivery and compliance with specifications
- Maintain orderly vendor files with supporting documentation for paid invoices, unpaid vouchers, and pending invoices
- Respond to inquiries from customers and suppliers regarding order status, changes, or cancellations
- Develop purchasing procedures for equipment and supplies, recommending vendors based on competitive bidding results
- Review and approve/disapprove purchase requisitions within authority limits, referencing the Chief Financial Officer as necessary
- Monitor and verify purchase orders from multiple vendors, ensuring accuracy and timeliness
- Utilize software to maintain and access records such as invoices and purchase orders, keeping them up-to-date
- Monitor inventory levels, perform purchasing duties when required, and coordinate with suppliers to schedule or expedite deliveries
- Attend departmental meetings and perform other duties as assigned to support primary healthcare goals
Interim Accounts Payable/ Payroll Manager
Mallory Community Health Center
04.2022 - 06.2022
- Process payroll including reviewing and recording worked hours, preparing payroll deduction reports
- Maintain records of compensatory time, leave, and payroll checks, ensuring accurate withholding of payments
- Address employee and department inquiries regarding timekeeping and paychecks
- Complete payroll reports and distribute to Federal, State agencies, and fringe benefits vendors
- Compile and submit personnel reports, surveys, and legal documents, filing unemployment reports
- Maintain payroll records and provide information for employment verification
- Administer benefit program payroll deductions, garnishments, and insurance benefits
- Perform accounts payable duties such as matching purchase orders to invoices, reviewing accuracy, and coding invoices
- Process invoices for payment, generating vendor checks, expense, travel checks, and other payments as needed
- Issue 1099s and W-2s, communicating with vendors and departments regarding invoices and payments
- Compile and issue purchase orders to departments, ensuring administrative approval and providing necessary documentation
- Maintain records of encumbrances, outstanding purchase orders, checks, vouchers, and related documents
- Post transactions to general ledger accounts under the supervision of the Chief Finance Officer (CFO)
- Assist in compiling financial data for annual budgets and ensuring financial internal control systems
- Compile data for auditors and assist with contract maintenance and updates
- Prepare account analyses and assist in analyzing liability accounts and aged payables
- Generate monthly depreciation reports and prepare reports and audits for grants
- Reconcile employee insurance benefits monthly and assist with payroll tax deposits and reports
- Complete paperwork for entity registrations and licenses, ensuring compliance
- Perform other duties as required by the Community Health Center to support primary healthcare goals
WIC Clerk
Mallory Community Health Center
08.2017 - 10.2021
- Provided essential clinical, technical, and clerical support for the WIC certification process
- Conducted height, weight, and blood hemoglobin measurements for WIC participants, documenting interactions in Athena and Spirit systems
- Scheduled follow-up appointments and maintained communication with applicants, ensuring adherence to WIC guidelines
- Managed a significant increase in client enrollment from 195 to 530 through proactive outreach and support
- Handled inquiries and transferred calls via a multi-line phone system to appropriate departments and personnel
- Developed positive relationships with parents of Children and Youth with Special Health Care Needs (CYSHCN)
Documentation Coordinator
Baxter HealthCare
08.2016 - 12.2016
- Oversaw protocol documentation completion, interfaced across all organizational levels, and managed validation data and test results
- Provided recommendations for SOP revisions, supported technical queries from management, and administered change controls for training and procedural documentation
- Handled data entry, filing, and copying tasks
Acquisitions & Accounting Coordinator
Delta State University
08.2010 - 08.2016
- Managed budgets, generated purchase orders, and facilitated payments across three departments
- Liaised with university faculty, staff, students, and vendors
- Maintained Sirsi order records, utilized Banner software for budget balancing, and coordinated reimbursements
- Processed thesis and dissertations, managed inventory supplies, and provided administrative support during faculty absences
Library Assistant II
Delta State University
08.2008 - 07.2010
- Assisted library patrons with resources, managed reserve items, and supported clerical operations
- Supervised work-study students, facilitated materials processing, and collaborated with various academic and community groups
Library Student Worker
Delta State University
08.2006 - 12.2008
- Handled circulation desk duties including book check-in/out, fines collection, and shelving
- Supported library operations and ensured smooth customer service
Human Resources Intern
Baxter HealthCare
05.2008 - 11.2008
- Supported training system maintenance, facilitated communication across departments, and managed documentation for training courses and job instructions
- Processed employee ID badges and contributed to HR administrative tasks
Education
Master of Business Administration -
Walden University
Minneapolis, MN06.2011
Bachelor of Business Administration -
Delta State University
Cleveland, MS12.2008
Associate in Arts -
Mississippi Delta Community College
Moorhead, MS05.2006
Diploma -
J.J. McClain High School
Lexington, MS05.2003
Skills
- Accounts Payable
- Vendor Processing
- Purchasing
- Customer Service
- Budgeting
- Interpersonal Skills
- Highly Motivated
- Flexible
- Problem Solving
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Publisher)
- Medicaid Envision
- Healthcare Authorization
- Attention to Detail
- Receiving
- Inventory Management
- Shipping
- Organizational Skills
- Communication
- Bookkeeping
- Filing
- Data Entry
- Mail Distribution
- Invitations and Posters Creation and Printing
- Bi-weekly payroll processing
- Reviewing timesheets
- New hire processing
Additional Information
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Publisher), as well as Internet Explorer, Google Chrome, SirsiDynix Workflows, Banner, Sage, and MIP Abila., Experienced in administrative and clerical support roles., Strong background in customer service, budgeting, and library material processing., Skilled in managing multiple priorities and assignments effectively., Experienced in both independent and team-based work environments., Excellent communication, planning, and organizational skills., Proficient in training, scheduling, filing, and database management.
References
- De’Andrea Eason, Ed.S, School Counselor, West Bolivar Consolidated School District, 662-907-0621
- Nacole Adams, Instructional Resources Center Librarian, Delta State University, 601-506-8379
- Comechia Simmons, Purchasing Manager, Mallory Community Health Center, 662-739-2794
- LaWanda Woodson, Social Services Specialist, Mississippi Department of Human Services, 662-458-5523
Timeline
Accounts Payable/ Payroll Manager
Mallory Community Health Center
06.2023 - Current
Interim Accounts Payable/ Payroll Manager
Mallory Community Health Center
04.2022 - 06.2022
Purchasing Specialist
Mallory Community Health Center
10.2021 - 06.2023
WIC Clerk
Mallory Community Health Center
08.2017 - 10.2021
Documentation Coordinator
Baxter HealthCare
08.2016 - 12.2016
Acquisitions & Accounting Coordinator
Delta State University
08.2010 - 08.2016
Library Assistant II
Delta State University
08.2008 - 07.2010
Human Resources Intern
Baxter HealthCare
05.2008 - 11.2008
Library Student Worker
Delta State University
08.2006 - 12.2008
Bachelor of Business Administration -
Delta State University
Associate in Arts -
Mississippi Delta Community College
Diploma -
J.J. McClain High School
Master of Business Administration -
Walden University
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