LORENA GARRETT
Jersey City,NJ
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
10
10
years of professional experience
Work History
Administrative Assistant
Icculus Capital
05.2022 - 02.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
Executive Assistant
Sicoob Central Crediminas
10.2016 - 03.2018
- Used advanced software to prepare documents, reports, and presentations.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Daily follow up of the company’s legal processes
- Assistance to the 3 lawyers as needed
Executive Assistant
Sicoob Central Crediminas, Belo Horizonte
02.2016 - 10.2016
- Arranged Calendar and meeting through Google Calendar and Zoom
- Organized and coordinated International Seminars and travel arrangements in Germany for 20 branch presidents
- Transcribed meeting minutes of the daily decisions taken by the directors
- Coordinated the communication between the Directors and the other departments as well as the 72 branches, always prioritizing the main needs
- Answered high volume of phone calls and email inquiries.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Executive Assistant
Fiat, Horizonte
06.2013 - 12.2013
- Coordinated complex calendar and meeting arrangements
- Prepared weekly Travel arrangements (hotel reservation, airfare and car preparation)
- Coordinated Conferences between Brazil and Latin America
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements
- Screened calls and emails and responded accordingly to support executive correspondence.
- Coordinated events and worked on ad hoc projects.
Executive Assistant to President
Federal University of Vicosa, Vicosa, Minas Gerais
09.2012 - 05.2013
- Organized and coordinated conferences and monthly meetings.
- Managed calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Assistance to the President of the Department as well as 20 Professors
Education
Associate of Science - Business Administration
Borough of Manhattan Community College of The City University of New York
New York, NY12.2021
Bachelor of Arts - Executive Secretariat -Spanish, Portuguese French
Federal University of Vicosa
01.2015
No Degree - Spanish
Universidad De Caldas
01.2011
Skills
- Detailed- oriented
- Multitasking
- Time Management
- Organization
- Legal Administrative Support
- Information Confidentiality
Languages
Spanish
Professional Working
Portuguese
Native or Bilingual
French
Limited Working
Timeline
Administrative Assistant
Icculus Capital
05.2022 - 02.2023
Executive Assistant
Sicoob Central Crediminas
10.2016 - 03.2018
Executive Assistant
Sicoob Central Crediminas, Belo Horizonte
02.2016 - 10.2016
Executive Assistant
Fiat, Horizonte
06.2013 - 12.2013
Executive Assistant to President
Federal University of Vicosa, Vicosa, Minas Gerais
09.2012 - 05.2013
Associate of Science - Business Administration
Borough of Manhattan Community College of The City University of New York
Bachelor of Arts - Executive Secretariat -Spanish, Portuguese French
Federal University of Vicosa
No Degree - Spanish
Universidad De Caldas
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