Lori Cousins

• Responsible for Accounts payable and Accounts receivable daily for 6 locations. High volumes of data entry, billings and invoicing, retrieved from AP email accounts and mail. Issuing Purchase Orders. Communicating daily with Sales teams from all facilities for signatures and approvals on invoices and purchase orders. Monitoring various websites for all utilities, lease accounts, and overhead billing monthly. Merging larger billing accounts with ERP. Maintaining balances, costs, and reconciliation with banks and statements monthly. Remittances involving ACH, Credit and Checks weekly. Maintaining email replies and customer discrepancies daily. Enter new vendors into systems and set for nets and discounts. Processing and remitting monthly USE TAX. Monitoring various spreadsheets and Query’s for GL coding. Creating and maintaining digital and manual filing. Maintaining office orders and office machines. Seasonal payroll for hired service workers and remittances weekly.
• Contract Position

• Responsible for Accounts payable and receivable daily. Create, assess, and coordinate subcontractor, PO, and overhead invoicing reports weekly. Approving all invoices before remittances. Monitor several bank accounts daily for positive pay. Upload AMEX reports daily for remittances and reconciliations, check in receipts to QuickBooks. Process vendor statements monthly. Maintain, collect, and approve all waiver releases pertaining to all subcontractor contracts for all jobs. Check emails and phone calls daily for customer service, validations, and solving conflicts or concerns. Vetting and approval set-up for new clients and vendors. Enter new vendors with W9’s COI’s and background checks and or tax prep yearly. Pay all bills weekly with check, ach or credit card. Scanning all documents via adobe through digital filing systems and creating and maintaining paper filing systems. Assist project managers with closeouts – O &M’s, Submittals, and final payouts.
• Hybrid

Responsible for compliance and payroll reporting daily to Government, for up to 40 employees. Accomplished clean compliance record keeping and met deadlines for monthly government reporting. Process certificates of insurance daily and keep records for contract use. Accounts payable to Quick Books. Bank reconciliations. Check bank balances daily. Receive statements. Track yearly taxes and create spread sheets. Data entry with Procore.

• Temp Position

• Processed certified payroll weekly, for up to 20 jobs via EMARS, Prism, Davis Bacon, DIR ECPR and LCP Accountable for all compliance pertaining to certified payroll. Accounts receivable and payable, and all related responsibilities, through Quick-Book’s. Periodic shipping and receiving UPS and FED EX. Responsible for Union and AGC Apprentice monthly reporting through XG training and trusts. Received new job contracts, created job files, and set up usual billing methods such as G702, G703, sending and tracking waiver releases. Accountable for all insurance certification (Workers Comp, Liability and Auto). Handled preliminary docs public, federal and state. Collected and distributed mail. Monitored & reconciled vendor statements weekly, reconciled and handled collections.

• Phones and customer service, 40 calls daily. Maintained payroll records certified and standard. Weekly uploads of CPR and T & M’s to VPM websites. Collected shippers for two companies, matched shipper for up to 200 invoices, and entered Quick-Books. Managed insurance certifications. Dispensation of job contracts and setting up for bonding. Created safety catalogs. Responsible for keeping preliminary logs and matching releases. Data entry. Filed, copied, and maintained email. Obtained and processed road access permits for cities and counties. Dispatched employees to service contract jobsites. Responsible for job submittals. Attended and surveyed periodic job walks. Monitored statements.