Lori Ganey

Human Capital Management

Manage and oversee all aspects of human resources processes for the School of Public Policy and its centers (DGI, OEP, CISSM, CGS, GoTech, CIVIC)

• Oversee staff and faculty onboarding and offboarding for the School,Draft, route and file contracts and offer letters
  Ensure timely processing of health and retirement benefits
  Ensure I-9 and e-verify compliance
  Ensure all NRA complete required forms in the Glacier system
  Initiate and follow through all Background checks
  Implement SPP’s Performance, Review and Development (PRD) process
  Verify employment information for present and past employees of the School
  Develop and monitor exit interview procedures
  Advise/work with relevant Center staff to develop and implement comparable standards across all units.
  
• Assists high-level management with position management procedures in University HCM such as job/position creation, posting and the hiring process for the School and its Centers
• Provide supplemental training for new employees working in payroll and personnel roles as needed
• New Employee Orientation and onboarding for all employees, including staff, faculty and students
• Assist employees with benefits questions
• Liaison with the University’s Office of International Student & Scholar Services (ISSS) for non-US citizen hires. Process all visa requests-for School managed units
  Manage paperwork for permanent resident applicants, F-1 Visas and all other applicable visas with work authorization
• Supervise Payroll Specialist and student employees and provide professional development.
• Ensure all payroll encumbrances for the Dean’s Office, Office of Executive Programming, and Centers are encumbered in BA4

Streamline payroll, human resources, and appointment processes by creating and implementing policies and administrative systems to efficiently and effectively track and maintain required data and documents.

• Provide information and make recommendations on personnel actions, benefits, and policy decisions as appropriate.
• Work with School Faculty Affairs representatives on faculty personnel issues as needed.
• Assist and support centers with payroll and human resources matters.
• Track compliance with University required initiatives as needed (such as required training, required terms of employment, optional but recommended training).
• Suggest/recommend training or development programming for School employees to senior leadership
• Conduct special studies as requested
• Responsible for creating streamlined processes for employee appointment and time entry process for hourly and staff timekeeping management; Serve as back up supervisor for time entry approval
• Oversee all payroll administration for the School and its Centers;Communicate campus and internal deadlines within School.
  Manage the timely submission of payroll reports and biweekly time records
  review payroll forms for accuracy
  Review bi-weekly payroll,
  Review faculty, staff and hourly appointments
  Research payroll problems in accordance with USM policies
• Oversee and approve appointments pay adjustments, time entry adjustments, bulk salary actions, salary expense transfers, and other related payroll processes
• Work in conjunction with the Graduate Office for incoming Graduate students, assistantships, fellowships, etc.
• Performs special projects and tasks

Payroll
Coordinates all processing of PHR payroll transactions: initial payroll setup, payroll adjustments, time entry adjustments, academic and administrative overloads.

Initiates and manages all payroll administration.

Review payroll forms for accuracy and maintain all payroll related files.

Investigates and researches payroll problems in accordance with policies.

Manage the timely submission of reports and biweekly time records.

Prepare various reports to support and monitor payroll and HR activities.

Undertake other duties and projects as assigned.

First line contact with new employees and visitors to gather supporting documentation for initial appointments in PHR.

Prepare and submit visa requests for J1 and H1b visa holders.

Undertake other duties and projects as assigned.

Assemble all required documents, submit requests to ISSS.

Process related renewals as required to assure continuation of employment eligibility and resolve issues in a timely manner.

Verify required documents for F1 student visa holders.

Maintain log to continually track visa expirations and follows up on a timely basis for renewals with faculty/students and visitors.

Coordinate the processing of appointments and contracts for faculty, staff and students.

Create new/re-appointments and overloads in PHR.

Create summer/research appointments and process honorarium and fellowship payments.

Maintains secure filing system for sensitive personnel documents.

Act as the coordinator for searches including managing the search process from beginning to end.

Coordinate with the hiring official to complete the Hiring Request Form and update the existing Position Description

Complete the Search and Selection Plan and enter information into the University’s eTerp employment system.

Track and monitor each position’s approval via eTerp to ensure that each position is being processed in a timely manner.

Post position’s vacancy announcement internally and externally.

Follow-up with new hires so that health and retirement enrollment is processed within time limits and submits to UHR.

Handle all benefits paperwork.

Coordinate the annual open enrollment process.

Process benefits enrollments, changes and terminations.

Conduct new hire orientation.

Serve as liaison with the Benefits Office to resolve problems.

Serve as human resources consultant/trainer with respect to recruitment, search and selection processes, advertising, and applicant tracking technologies:

• Advise and support campus hiring process workflows applying thorough knowledge of all aspects of People Admin-eTerp, to include the job posting, hiring proposal, and actions modules; transmit knowledge of search and selection policies and procedures for all position types on campus
• Analyze job duties and qualifications for staff positions to ensure clarity and accuracy
• Coordinate the advertising process for all employment ads for the campus; critique, edit, modify, rewrite and proofread advertisements for accuracy and compliance before submission to advertising media sources, ensuring deadlines are met · Act as primary liaison with external agencies:
• Provide strong customer service with representatives from the Washington Post, Baltimore Sun, Chronicle of Higher Education, etc. coordinating media advertisement for the College Park Campus and other institutions.
• Work with accounts payable to reconcile accounts totaling close to $500,000 per year; reconcile, process and track invoices for payment
• Serve as lead Technology Advisor/database manager for PeopleAdmin/eTerp:
• Edit, manage, track and maintain department searches using PeopleAdmin for all UMCP departments.
• Implement all eTerp security access requests
• Work with the PeopleAdmin extended services representative to resolve issues concerning the modules in eTerp.
• Provide training to the campus on the use of eTerp; schedule and deliver training for departments across campus, utilizing PeopleAdmin (Eterp) for recruitment using the most efficient workflow.
• Responsible for implementing all PHR Security access. Provide guidance and advice to the entire campus regarding any issues in PHR.

Human Resources Specialist 2006-2013

• Trained departments across campus to utilize PeopleAdmin (Eterp) for recruitment using the most efficient workflow.
• Handled migration from eTerp1 to eTerp2 systems
• Performed pilot testing; special issues resolution
• Primary point of contact for questions concerning job posting process.
• Provided back up coverage for the Position Management module in PHR.
• Database manager for the job posting system and applicant flow system.
• Served as the intermediary between the publications and the campus departments.
• Consulted with various advertising representatives in coordinating media advertisement for the College Park Campus and other institutions.

Administrative Assistant II

• Educated students, parents, and staff regarding Resident Life policies, procedures and initiatives via in person interactions, the telephone, and email.
• Maintained Access databases of information regarding judicial cases and all aspects of programming.
• Coordinated and maintained the schedules of South Campus professional staff of 24.
• Administered single point of contact services regarding South Campus issues and residents’ concerns.
• Hired, trained, and supervised office assistants; organized the operations for the front desk/customer service desk.