Lori Held

Perform and coordinate all Executive Office functions including preparing outgoing correspondence, sorting incoming mail, routing incoming calls, greeting visitors and VIP guests, coordinating travel, and forwarding action items to the Executive Director as appropriate. Manage and schedule the Executive Director's calendar and ensure the Executive Director is prepared for meetings to include verification that video-conferencing software is up to date and working prior to use.

Support the agency's Administrative Services department. Serve as a backup for the preparation and submission of agency transactions for accounts payable and accounts receivable to the Comptroller General. As part of the Administrative Support team, incumbent will oversee and manage the agency Policies and Procedures platform. Assist in the completion of various other administrative and personnel related tasks as needed hy the agency.

Support the board with travel arrangements. Prepare and maintain confidential reports for the Executive Director. Coordinate office supplies, requisitions, and track travel arrangements. Manage adequate inventory control of supplies and budget expenditures for the Executive Director. in accordance with the agency approved budget.

Serve as an informal liaison between departments and the agency's Executive Team Support internal events and maintain an awareness of events calendar and activities around the agency. Coordinate meetings with employees, the Patriots Point Board and external partners while managing related tasks and following up on meeting needs and action items. Assist the Executive Director with tracking and reporting progress on goals across the agency.

• The Director of Student Ministries is the full-time administrator for both Barrier Island Environmental Education Program and Summer Camp. My duties include: System Administrator for CampBrain database for the entire camp. Liaison between St. Christopher and Camp Brain corporate. Responding to high volumes of emails and phone calls regarding programming. Daily processing of significantly large financial transactions in CampBrain/Excel. Preparing weekly deposit for Student Ministries. Reconciling monthly credit card sales summary for Conference Center and Student Ministries, providing to diocesan business office. Processing refunds in CampBrain and filing with diocesan business office. Making transfers between accounts and filing with the diocesan business office. Filing for reimbursements from diocesan business office. Attending weekly St. Christopher Director's meeting. Managing Barrier Island reservations calendar & Google documents. Annually reviewing and updating seasonal forms for Barrier Island program. Preparing and sending contracts for Barrier Island visits. Receiving and processing signed contracts and deposit payments for Barrier Island visits. Collecting and processing necessary paperwork/forms from group leaders/teachers. Approving and applying scholarships for Barrier Island groups. Coordinating conference center lodging and meals for bus drivers and teachers. Configuring group assignments for all Barrier Island groups prior to arrival. Invoicing and processing payment for Barrier Island visitors. Preparing online registration for Summer Camp program. Meeting with Summer Camp Director recommending changes for summer camp season. Reviewing, updating, preparing all PDF documents for upcoming summer camp season. Updating website with appropriate information and documents for season. Opening, monitoring, processing all summer camp registrations. Processing all requests for changes, waitlists, cancellations, etc. for summer campers. Monitoring timely submissions or paperwork and payment for summer camp sessions-with follow-up. Liaison/ambassador between camper families and St. Christopher staff. Preparing all necessary documents for opening day check-in and session operations.

• I assisted the Operations Director along with all Operations staff with daily duties and needs. To include Daily attendance records, recording any Purchase Requisitions or Purchase Orders in the Operations Expense Ledger. Balanced expense reports monthly. Onboarding of new employees for Operations. Maintained salary information for Operations department. Preparing reports as needed for the Operations Director. Work with the Director of Finance to ensure the Operations Expense Register is up to date. Also, work closely with the Accounting/Fiscal Analyst to ensure all invoices and POs are paid and issued in a timely manner. Make sure all state reports are in compliance and reported to the state in a timely manner. Maintained all contracts to include Bed Bug Abatement, Grounds Maintenance, Security, Elevator. Implemented and maintained the “Geedunk” which is our food service area on the Yorktown. I make sure the Geedunk is stocked daily with fresh foods and drinks as well as cleaned before we open daily. Maintain package delivery for Patriots Point. I take all packages from the delivery point on the Yorktown and move them to a holding area on the hangar bay level. Take and keep the minutes of our monthly committee meetings, preparing and sending the meeting minutes to the Director of Patriots Point. Temporarily took care of the monthly board meeting minutes, prepared and sent to the Patriots Point Attorney. I have also temporarily stepped in and took over the duties of the Patriots Point Event Planner. I handled all aspects of this position until the new event planner took over. After my first year at Patriots Point, I was awarded Employee of the Year.

• I have a small residential construction and maintenance company. I do painting, repairs, small additions or remodels, some electrical and plumbing. I also maintain the company's books on QuickBooks, preparing and sending invoices, maintaining the bank accounts making sure deposits go to the correct account, matching receipts to the correct expense, balancing the bank statements.

• Prepare monthly reports for the Board of Directors, General Manager and Staff to include; Standard Financial (RUS Form 7), prepare and enter journal entries on the computer, utilizing the iVUE system, balance Member Accounts Receivable to the Sales Report, prepare and enter closing entries for expense accounts, file weekly and monthly sales tax, retire Special Equipment, check bank balances and prepare cash transfer to General Funds Account, balance banks, update employee personnel files as needed, prepare estimated cost for construction, process Accounts Payable and write checks for all approved invoices, complete and close; Payroll Labor, Depreciation (CPR) and Transportation. Balance Marketing and Services LLC’s, prepare the auditor’s Fixed Asset Schedules, run and complete biweekly payroll, sending payroll wires and transfers to the bank, process and pay monthly bills associated with employee deductions. Worked closely with HR and maintained all employee records for HR. I also onboarded new employees and maintained all records before HR personnel was hired.

• Answered incoming calls, assisted members with billing issues, worked in area offices as a cashier when needed, prepared service orders, processed journal entries from area offices making sure they were calculated correctly, prepare and enter payments by mail and night drop, assist Data Entry daily with keying cash and when needed, end of day balancing, worked part time in Accounting as the Accounts Payable Clerk.

• In the absence of the Treasurer/Collector, my primary duty was to insure the office ran in the same professional, courteous and efficient manner. I supervise two employees, collected taxes on a daily basis, posted receipts and disbursements to the general ledger, daily balancing of the cash drawer, maintained computer programs, balanced the bank statements, preparing information to disburse payments to townships, schools, and cities. Research information and prepare for the Annual Tax Sale.

• As a teller I worked daily with the public, taking deposits and opening and closing accounts. As a bookkeeper I operated several machines and computer. Prepared balance sheets for tellers, proof machine and computer, making sure all three balanced.