Microsoft Suite
Lori Lynn Limón
Summary
Dedicated Executive Assistant with over 20 years of experience prioritizing, managing, and creating efficient schedules. Skilled in resolving calendar conflicts and optimizing daily time management to enhance productivity. Recognized for unwavering loyalty and strong work ethic. Excels in providing high-level administrative support, ensuring smooth operations in dynamic environments. Commits to going above and beyond, while handling multiple priorities and managing complex schedules. Reliable and proactive asset to any team.
Overview
29
29
years of professional experience
Work History
Executive Administrator - Global Quality & SC
GE Aerospace
04.2023 - 09.2024
- Executive Administrator to Executive Global Quality Leader and Director Aerospace Supply Chain including Senior Team Leaders
- Prioritize, manage and create efficient schedules. Expert in resolving calendar conflicts and optimizing daily time management to enhance productivity.
- Facilitate Domestic and International travel arrangements for Executive Staff, leveraging extensive experience in processing and managing complex visa processes.
- Process and maintained weekly expense reports for Executives in multiple currencies.
- Performed general office duties such as ordering supplies, maintaining records management systems, and performing essential bookkeeping work.
- Partner with Finance to analyze actual expenditures against forecasts, and to develop and prepare upcoming budget.
- Oversaw operations and coordinated the logistics for both on-site and off-site conferences, including vendor meetings, Quarterly Quality Offsite Gatherings, Supply Chain Leadership Forums, and Aerospace Top 100 events.
- Compiled data and generated reports for senior leaders to track team goal progress.
- Scheduled and managed All Hands meetings and various other team gatherings on a monthly and quarterly basis.
- Coordinated virtual conferences and global discussions, both internal and external.
- Process and manage Purchase Orders and payments for consultants and vendors.
- Drafted and edited business correspondence for teams, candidates, and vendors
- Supported various projects in response to organizational growth needs.
- Facilitated the onboarding process for new team members, fostering a welcoming environment and establishing a robust support system to help them embrace the company's values and culture.
- Oversaw the offboarding and transition process for departing team members, ensuring the return of company assets and serving as a liaison throughout their transition period.
- Safeguarded confidential information through the implementation of strict document management protocols and secure filing systems.
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Evaluated vendor performance and capabilities, ensuring alignment with organizational quality standards and expectations.
- Established a culture of continuous improvement, fostering open communication and encouraging team members to identify opportunities for enhancement.
- Reduced expenses for the organization by negotiating vendor contracts and monitoring departmental budgets.
- Built strong relationships with stakeholders through transparent communication channels and prompt responsiveness to inquiries or concerns.
Senior Administrative Assistant
Oracle Cloud Infrastructure (OCI)
07.2018 - 11.2022
- Oversaw executive activities as directed by Vice Presidents and Area Directors to optimize their time management and scheduling.
- Coordinated domestic and international travel arrangements for senior executive staff.
- Managed the organization's real estate space planning and seating allocations in alignment with fiscal year growth projections.
- Processed and maintained monthly expense reports for executives.
- Handled general office responsibilities including ordering supplies, maintaining records management systems, and performing essential bookkeeping tasks.
- Directed office initiatives, liaised with vendors and property management, and fulfilled various office manager duties.
- Coordinated operations and logistics for on-site and off-site conferences, including vendor meetings, the Global PTC conference, Oracle OpenWorld San Francisco, and Cloud Days.
- Compiled data and prepared reports for senior leaders to illustrate team goal status.
- Scheduled and managed All Hands meetings and other team meetings on a monthly and quarterly basis.
- Developed and managed a central hub dashboard for vendor and site selection team collaboration and information sharing.
- Oversaw all NDAs, RFIs, and MSAs for global vendors within the organization.
- Organized and managed virtual conferences and global internal and external discussions.
- Drafted and refined business correspondence for teams, candidates, and vendors.
- Supported various projects in response to organizational growth and product launch requirements.
- Coordinated the onboarding and offboarding processes for employees.
- Acted as a reliable point of contact for internal and external stakeholders, effectively addressing any issues that arose with strong problem-solving skills.
Executive Administrator - Global Marketing / Imaging
GE Healthcare
01.2014 - 01.2018
- Managed Executive activities as directed by the Vice Presidents and Area Directors to assist in the effective use and management of their time and schedule
- Coordinate Domestic and International travel arrangements for Senior Executive Staff
- Managed the organization's real estate space planning and seating for FY growth projections and allocations
- Processed and maintained monthly expense reports for Executives
- Performed general office duties such as ordering supplies, maintaining records management systems, and performing essential bookkeeping work
- Responsible for office initiative work, working with vendors/property management, and other office manager-type duties
- Managed operations and coordinated logistical aspects of conferences held on and off-site; including but not limited to all vendor meetings, Global PTC conference, Oracle Open World San Francisco, Cloud Days
- Pull data and prepare reports for Senior Leaders showing the status of Team goals
- Schedule and managed All Hands and various other team monthly and quarterly meetings
- Established and managed a central hub dashboard for vendors and site selection team for collaboration and sharing of information
- Responsible for all NDAs, RFIs, and MSAs for global vendors within the Org
- Schedule and managed virtual conferences, internal and external global discussions
- Drafted and edited business correspondence for teams, candidates, and vendors
- Assisted with various projects as organizational growth and product launch demands
- Organize onboarding and departure of employees
Senior Administrator to Chief Marketing Officer
GE Healthcare
01.2011 - 01.2014
- GE/NFL Head Health Program Management – Assist Project Lead in all logistical details of program including meeting management, projects, and communications with NFL leaders
- (Project focus: Improve the clinical understanding and knowledge of TBI (Traumatic Brain Injury))
- Coordinated international and domestic travel visas for Marketing leaders and teams
- Managed key operating mechanisms for leaders and their teams
- Maintain and managed Global CMO's daily/hourly calendar
- Held reputation for being dependable, even during off-hours for global intercalls or unorthodox situations
- Managed sensitive information with professionalism while maintaining confidentiality
- Process and maintained monthly expense reports in multiple currencies
Administrator to Director of Asset Management and Director of Multi-Vendor Services
GE Healthcare
01.2009 - 01.2011
- Documented essential items during weekly staff meetings and circulated conference reports to ensure team understanding
- Managed domestic travel for the executive leadership team
- Maintained calendar for Director of Asset Management and VP of Multi-Vendor Services
- Coordinate international and domestic travel for internal and external associates, including coordinating visas
- Managed fundamental operating mechanisms
- Maintain a high level of organization and strong attention to detail
- Held a reputation for being dependable, even during off-hours, for global intercalls or unorthodox situations
- Managed sensitive information with professionalism while maintaining the confidentiality
- Process and maintain monthly expense reports
Executive Assistant to Chief Risk Officer and Chief Compliance Officer
Stark Investments
01.2006 - 01.2009
- Executive Assistant to Legal and Compliance Department, including Chief Compliance Officer
- Executive Assistant to Chief Risk Officer along with Senior Risk Staff
- Maintained and managed SunGard Personal Trading System records and interfaced with executing brokers to ensure compliance with US securities regulations
- Organized and maintained database and prepared boxes for onsite and offsite storage
- Maintained and managed filing updates for legal and compliance reference materials
- Assisted in the development and maintained daily portfolio manager reports approving executed trades
- Processed Certificate of Corporate Secretary Certificates and Entitlement Orders
- Tracked and logged CCO's CLE credits
- Filed CLE reports and requested credits with State Bar
- Maintained and managed Chief Risk Officer's and Chief Compliance Officer's daily calendar
- Prepared and coordinated weekly risk book production for Senior Associates and PMs
Circulation Assistant
Milwaukee Magazine
01.1996 - 01.2006
- Direct assistant to circulation manager
- Customer service assistant for internal and external customers
- Maintained client and subscriber database and processed orders
- Updated monthly financial statements
- Created and maintained invoice orders for bulk distribution, large subscriber accounts and reports for monthly newsstand tracking
- Recorded and processed all donation requests
- Coordinated and prepared subscriber/reader feedback reports for senior staff
- Prepared local distribution reports
- Liaise with local vendors and assisted with marketing and public relations
- Coordinated and distributed postal regulations
- Processed all monthly advertiser invoices and statements
- Assisted with presentation and displays for corporate events
Education
International Business
University of Wisconsin-Milwaukee
Milwaukee, WI06.1995
Domestic and International Travel Training -
Academy of Travel
Elm Grove12.1988
Skills
- Strong organizational and strategic time management skills
- Proficient in Microsoft Office and Google Suite
- Expertise in process streamlining, continuous improvement, and database management
- Innovative problem-solver with attention to detail and forward-thinking mindset
- Effective communicator with strong negotiating skills
- Experience in event coordination, marketing initiatives, and budget development
- High integrity, adaptable, reliable, and self-motivated worker with a positive, results-driven attitude
Personal Interests
- Embarking on thrilling travel adventures
- Immersing in diverse cultures and unique traditions
- Exploring exotic destinations and hidden gems
- Passionate animal lover and advocating for their rights and well being.
- Seeking out new experiences and cultural festivals around the world
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
You are the greatest project you'll ever work on. Restart, Reset, Refocus as many times as you need to. Just don't give up!
unknown
Software
Google Suite
Adobe
Contur
Work Preference
Work Type
Full TimeWork Location
RemoteHybridImportant To Me
Flexible work hoursCompany CulturePersonal development programsWork from home optionHealthcare benefitsWork-life balanceCareer advancementTimeline
Executive Administrator - Global Quality & SC
GE Aerospace
04.2023 - 09.2024
Senior Administrative Assistant
Oracle Cloud Infrastructure (OCI)
07.2018 - 11.2022
Executive Administrator - Global Marketing / Imaging
GE Healthcare
01.2014 - 01.2018
Senior Administrator to Chief Marketing Officer
GE Healthcare
01.2011 - 01.2014
Administrator to Director of Asset Management and Director of Multi-Vendor Services
GE Healthcare
01.2009 - 01.2011
Executive Assistant to Chief Risk Officer and Chief Compliance Officer
Stark Investments
01.2006 - 01.2009
Circulation Assistant
Milwaukee Magazine
01.1996 - 01.2006
International Business
University of Wisconsin-Milwaukee
Domestic and International Travel Training -
Academy of Travel
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