Lori Vance

• Direct Supervision, develop, train, motivate, schedule and evaluates, staff.
• Initiates new social activities; and performs related work as required.
• Inspection of facility, Creating and assigning work orders for repairs and improvements,
• Creating scope of work, Soliciting contractor bids
• Requesting and collecting vendor package, with required COI coverage and documentation

• Worked effectively in fast-paced environments.
• Self-motivated, with a strong sense of personal responsibility.
• Assisted with day-to-day operations, working efficiently and productively with all team members.
• Organized and detail-oriented with a strong work ethic.

• Provides administrative support by performing various clerical and administrative functions to support the day-to-day activities of facility management. Serves as a liaison with partner agencies and legal representatives, responding to inquiries or requests, or referring to appropriate staff as needed.
• Inputs text accurately and produces finished documents using word processing and spreadsheet programs on a computerized system; copies, compiles, and distributes, as necessary.
• Take dictation and meeting notes.
• Records Custodian, document control, train on records retention policy and procedure, in accordance with company file retention and storage procedures; maintain confidentiality of sensitive information and security of records.
• Training / Teaching
• Conducting interviews for potential employees
• Compose and create various documents including letters, memoranda, reports, correspondence, forms, statistical data, and meeting minutes. Independently edit documents making necessary corrections or revisions to include spelling, grammar, and sentence structure.
• Run reports and create spreadsheets from reports, ensuring accuracy in the data.
• Create and maintain general files, statistical information, or other routine reports in an organized manner, including sorting, labeling, and filing.

• In my previous role as a contract specialist, I was tasked with drafting contracts for subcontractors and suppliers
• Collaborating with project managers was a crucial part of my job as we worked together to review and negotiate the terms of the agreements between the subcontractor and general contractor
• Ensured that contracts were approved in a timely and accurate manner
• Maintained customer contracts in Procore and created essential documents such as purchase orders, change orders, prime contract change orders, work requests, and more for acquiring goods/services from suppliers and subcontractors
• Reviewed existing contracts to ensure that both parties fulfilled their obligations, including Payment and Performance Bonds
• Built strong relationships with contractors
• Provided support to other departments on contractual matters
• Created 48-hour Notices, NDAs, and non-compete agreements
• Responsible for the administration and management of all contractual agreements
• Maintain database for contracts and all related documentation
• Works with various Project Managers to ensure accuracy in all contracts and related documents.

• Expertise includes cost management, procurement, tendering, contract administration, and commercial management Plan and supervise entire project cycle for various projects, from initial concept stage to completion
• Knowledge of efficient processes and techniques to initiate, plan, manage, and deliver specific projects within stipulated timelines and budget
• Maintain cordial relationships with vendors and create detailed spreadsheets to monitor costs and budgets.
• Develop comprehensive work breakdown structure to ensure project is delivered seamlessly.
• Managed all aspects of project, including defining scope, creating specifications, overseeing budget, and managing construction
• This involved issuing RFQs, reviewing quotes, approving and creating purchase orders, and sending notices to proceed.
• Established executed plan, designed project schedule, developed team, assigned tasks, managed budget, resolved issues/conflicts, tracked KPIs, and drafted and communicated program reports
• Defined project objectives, project scope, roles, and responsibilities
• Increased project efficiency by preparing detailed project plan to schedule key milestones, workstreams, and activities.

• Responsible for building and maintaining positive relationships with clients while ensuring their expectations align with agreed scope
• Oversaw operations and maintenance of portfolio of 118 LDS Church buildings.
• Proactively identify and address risk factors by implementing effective risk management strategies
• Met all contractual KPIs/SLAs by managing performance of all vendors
• Led all financial operations for vendor and work order-related issues, including adherence to proposal and contracted price
• Purchased furnishings, supplies, and materials for portfolio
• Managed work orders/purchase orders for portfolio
• Critically reviewed and verified work performed by vendor
• Communicated with vendor on repair status, issues, and estimated completion date
• Created and maintained relationship with vendor
• Reviewed all payment requests, matched invoices to purchase orders, reviewed vendor agreement for rates negotiated and agreed to and assigned budget, and approved vendor invoices for payment.

• As professional who is enthusiastic and driven by performance, have gained substantial experience in providing administrative support and delivering exceptional services to customers and colleagues
• Expertise lies in streamlining all operations related to vendor management, including procurement, contracts, documentation, vendor price negotiation, and maintaining strong vendor relationships
• Additionally, I am skilled in creating and managing purchase orders to ensure smooth and efficient operations
• Responsible for recruiting, vetting, and establishing vendors
• Also developed and maintained vendor relationships while preparing their contracts
• Additionally, I created vendor files and ensured that all documentation was accurately reviewed and monitored for updates when necessary
• Responsible for acquiring and scheduling delivery of furnishings, office equipment, and supplies for each building as needed
• Managed MSDS information catalog and updated MSDS catalog and postings for each building
• Created spreadsheets to keep record of life cycle of equipment
• Responsible for creating and managing all purchase orders for any related purchases or orders, warranty renewal, or equipment replacement
• Created various contracts covering different scopes from initiation to execution
• Maintain relationships with contractors and vendors and point of contact for contract concerns
• Maintained contracts and renewals
• Collecting, reviewing & monitoring COIs from each vendor and contractor for correct limits and additional insured wording
• Maintained database for COI renewal
• For= portfolio of 54 LDS Church, prepared financial reports, processed AR and AP, reviewed purchasing card statements, and reconciled
• Oversaw all aspects of projects, including vetting contractors, RFP, bid packages, proposal documentation, bid meeting, developing scope, setting deadlines, assigning responsibilities, and monitoring and summarizing project's progress
• Supervised and trained team of 32 administrative assistants
• Created spreadsheets to track progress of each administrative assistant in implementing new procedures
• By organizing and leading monthly training sessions for updated digital office procedures, I was able to boost performance of administrative assistants
• Formulated reference sheets for digital office use and developed procedures for ease of use with digital office format
• Trained, guided, and supported new administrative assistants
• Provided all necessary tools to administrative assistants to ensure continuous process improvement
• Responsible for preparing purchase requisitions, receiving and processing account receivables, and matching them to purchase orders
• I diligently entered all necessary information into database, ensuring everything was accurate and complete regarding processing and paying account receivables and payables
• Managed and completed projects on time, within budget, and in scope
• Maintained computer databases: such as CNA, work orders, AR/AP, purchase orders, preventive maintenance schedules, HR employees, safety meetings, and facility records

• Nevada Gaming Board Daily Reports, Audit Game Orders for Compliance
• Assisted with internal and external audits to confirm compliance with applicable laws and regulations.
• Prepared and submitted regulatory filings in timely manner.