Lorita Poyer
P.O. BOX 1405 Teec Nos Pos,AZ
Summary
Proven achiever with extensive experience in office administration and accounts payable processing at Red Mesa Unified District No 27. Excelled in maintaining meticulous records and enhancing vendor relationships, leveraging skills in Quickbooks and exceptional organization. Demonstrated reliability and excellent communication, contributing to streamlined operations and positive employee relations. Focused professional with strong background in employee relations and Account Payable processing. Offers good organizational and communication skills and knowledgeable in applicable laws and regulations. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
17
17
years of professional experience
Work History
Human Resources Assistant
Red Mesa Unified School District No 27
08.2021 - 06.2024
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Answered and redirected incoming phone calls for office.
- Supported talent acquisition efforts by screening resumes, scheduling interviews, and performing reference checks for prospective candidates.
- Organized new employee orientation schedules for new hires.
- Enhanced onboarding experience for new hires by creating comprehensive orientation materials and training programs.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Maintained compliance with federal and state labor laws by conducting regular audits of HR practices and documentation.
- Responded to employee inquiries regarding benefits and other HR topics.
- Scheduled and coordinated interviews between hiring managers and potential candidates.
- Set up orientations and initial training for new employees.
Executive Secretary
Red Mesa Unified District No 27
01.2018 - 07.2021
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Transcribed phone messages and relayed to appropriate personnel.
- Answered high volume of phone calls and email inquiries.
- Assisted in preparation of financial reports, budgeting and forecasting for executive office.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Collaborated with various departments to develop cohesive strategies for achieving organizational goals.
- Organized special events and retreats for the board of directors, boosting morale and strengthening team dynamics.
- Ensured timely decision-making by accurately recording and distributing meeting minutes.
- Supported executive board members with travel arrangements and scheduling, optimizing their time for strategic matters.
- Enhanced meeting efficiency by preparing and distributing agendas prior to board meetings.
- Notified five board members of meetings and kept detailed record of board attendance.
- Wrote clear, brief notes to record all motions and decisions of meetings.
- Conducted general board correspondence and kept records of all correspondence.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Took notes and dictation at meetings.
- Coordinated events and worked on ad hoc projects.
Accounts Payable Specialist /Student Activities Assistant
Red Mesa Unified District No 27
06.2011 - 12.2017
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Liaised with other finance functions such as treasury, tax, and payroll to ensure proper allocation of expenses across budgets and ledgers.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Inspected account books and recorded transactions.
- Trained new Student Activities Assistants on best practices for organization management, contributing to an efficient team dynamic.
- Oversaw the calendar of campus-wide events, minimizing scheduling conflicts while maximizing participation opportunities for all students.
- Boosted club membership by designing and distributing engaging marketing materials for various student organizations.
- Improved communication between clubs and administration by implementing a streamlined process for submitting event proposals.
- Organized, maintained and updated information in computer databases.
- Answered questions and addressed, resolved, or escalated issues to management personnel to satisfy customers.
- Routed incoming mail and messages to relevant personnel without delay.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Helped office staff prepare reports and presentations for internal or client-related use.
- Tracked important information in Infinite Visions and Quickbooks, spreadsheets and ran reports or generated graphs using data.
Business Office Assistant
Red Mesa Unified District No 27
11.2007 - 05.2011
- Responded to inquiries from callers seeking information.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Developed correspondence letters, memos, and emails.
- Reviewed invoices, payment requests, and expense reimbursements prior to approval.
- Managed correspondence between various departments fostering clear communication channels and facilitating collaboration.
- Contributed to a positive work environment by greeting visitors professionally, managing incoming calls, and addressing needs promptly.
- Maintained inventory levels of office supplies to prevent shortages that could disrupt daily operations.
- Assisted Payroll department in administering benefits packages for employees while maintaining confidentiality of sensitive information.
- Input data into spreadsheets and databases.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Coordinated and scheduled meetings and appointments.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Coordinated travel arrangements for staff members.
- Monitored and tracked budgets and expenses.
Education
No Degree - General Studies
College of Eastern Utah
Price, UTHigh School Diploma -
Red Mesa High School
Teec Nos Pos, AZ05.1995
Skills
- Administrative Skills
- Office Administration
- Accounts Payable Processing
- Computer Literacy
- Benefits Administration
- Employee Relations
- Maintaining files
- Strong multitasking
- Exceptional organization
- Agenda preparation
- General accounting
- Vendor invoice processing
- Bank Reconciliation
- Accounting ledger maintenance
- Expense Tracking
- Vendor Relationship
- Quickbooks
- Teamwork and Collaboration
- Reliability
- Excellent Communication
- Microsoft Office
Timeline
Human Resources Assistant
Red Mesa Unified School District No 27
08.2021 - 06.2024
Executive Secretary
Red Mesa Unified District No 27
01.2018 - 07.2021
Accounts Payable Specialist /Student Activities Assistant
Red Mesa Unified District No 27
06.2011 - 12.2017
Business Office Assistant
Red Mesa Unified District No 27
11.2007 - 05.2011
No Degree - General Studies
College of Eastern Utah
High School Diploma -
Red Mesa High School
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