Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.
Overview
2
2
years of post-secondary education
13
13
years of professional experience
Work History
Administrative Assistant
Newton Community School District
Newton, IA
11.2014 - Current
Planning and coordination of the pupil transportation program, scheduling and assigning of bus driver personnel on all routes and trips, and interacting with the public to support in the efficient operation of the department.
Job functions include dispatching, routing, payroll, scheduling substitutes drivers, and providing administrative support to transportation and maintenance supervisors
Secretarial and office functions and processes, for both Transportation and Maintenance, prepares correspondence and documents, issues and process purchasing in accordance with district policies and procedures, implements payroll procedures. Clerical duties such as photocopying, faxing, filing and collating
Answer telephones, responds to inquiries and direct and/or transfer caller to appropriate person, take and relay messages accurately
Maintain and protect confidential reports and personnel records
Prepare and process daily logs and leave forms. Work closely with payroll/benefits coordinator, prepare and tabulate driver timesheets and activity sheets for payroll.
Maintain proper records as required by State and school district, executed record filing system to improve document organization and management. Assist in ridership state reports
Created and updated physical records and digital files to maintain current, accurate and compliant documentation
Enter and close out all work orders district wide for maintenance department
Respond to requests to assist and make decisions without supervision.
Respond to parent and student transportation questions
Work with parents and school district personnel to implement individual route and schedule changes
Coordinate system to ensure all routes and assignments are covered on daily basis for AM, Midday, PM route coverage as well as field trips and after-hours transportation needs
Maintain bus routes and student data in routing program; monitor, analyze, update and ensure accuracy of all system data
Post and oversee all route assignments, bid sheets or other work assignments
Plan, schedule, coordinate and assign in and out-of-district routes, monitor arrival and departure times of regular drivers, substitute drivers, and equipment as necessary
Calls for substitutes for employees when absent and communicates regularly with district office
Prepare maps and instructions for extracurricular trips
Advise buildings/schools of bus and/or route changes, delays and emergencies
Advise drivers concerning issues they encounter on bus routes and established policy and procedures in general
Communicate with driver regarding essential information such as student health concerns, routes, emergencies, and other information as appropriate
Provide accurate verbal and written communications through two-way radios and telephone with bus drivers, mechanics, district staff and community during emergencies and non-emergency situations.
Communicate with mechanics for appropriate equipment assignment