Lorrie Maes

Provided high-level support for Global Director of Services Marketing, Ford Integrated Services, and four leadership Directors and a team of 300 in fast-paced environment.

• Coordinate business support, expenses, purchase orders, contracts, and vendor relations. Schedule remote and in-person meetings, including agendas. Heavy calendaring, international travel, and domestic travel, including visa management and detailed itinerary for meetings. Organizational planning and projects with prioritization, working with facilities, and other teams to achieve success.

• Coordinate and plan events for off-site meetings, fundraisers, team building, and celebration events/awards locally and in multiple time zones. Contribute and manage distribution lists, training, composing letters, emails, reports, and presentations while enhancing and supporting Executives Day in real-time.

Prepared polished executive correspondence: letters, email, meeting notes, and presentations. Provided administrative and business support to the VP of R&D and supported other members of the executive management team. Maintained VP & Directors calendars plan and schedule Zoom meetings, and international and domestic travel arrangements.

• Organized award ceremonies and small events for over 800 team members.
• Coordinated and planned for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications, and catering.

Handled confidential and sensitive information with discretion and tact. Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time in multiple time zones. Organized and coordinated conferences and monthly meetings. Processed travel expenses and reimbursements for executive team and senior management group.

• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

Provided ongoing administrative support to Chief Technology Officer/Vice President an and three senior executives plus a team of 30, driving organizational success through management of daily operations and special projects. Managed executive calendars, strategically coordinating meetings, appointments, events, and travel arrangements. Processed expense reports, Visas, and passports. Arranged complicated travel arrangements/expense reports, completing expenses upon receipt, following up on details and tracking down information globally.

• Generated invoices, and P.O.’s through Oracle and facility requests, developing relationships with departments pushing approval through quicker.
• Headed project management of events, off-site and on-site conferences, by building relationships with departments and keeping on standby ensuring everything stays on track.

Assisted and supported one vice president, three directors and the Engineering/R&D team consisting of 900 team members. Acted as liaison with board members, investor’s, shareholders, and the venture capital community, establishing relationships bridging the gap with company and uniting customers.

• Coordinated multiple executive’s complex ever-changing calendars, monitoring voice mails and electronic communication.
• Processed P.O.’s and STEM product demo requests yearly for high school students.
• Processed travel expenses and reimbursements for executive team and senior management group
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president
• Volunteered to help with special projects of varying degrees of complexity

Managed extremely active executive complex calendar. Kept CEO abreast of commitments, deadlines, and responsibilities.

• Composed executive correspondence, emails, and other communications on behalf of CEO, creating efficiency by dictating in real time.
• Built relationships with 30 direct reports and other departments, providing smooth communication.
• Worked in Employee Relations.