Luanna Aguilar
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Responsible, punctual, and productive professional when working with little to no supervision.
Overview
17
17
years of professional experience
Work History
Administrative Assistant
South Texas Surgical Hospital
Corpus Christi, TX
10.2009 - Current
- Generate reports and type letters in Word and prepare PowerPoint presentations for monthly and quarterly meetings.
- Monitor CEO & CNO's work calendar and schedule appointments, meetings and travel.
- Coach new employees on administrative procedures, company policies and performance standards.
- Develop and update spreadsheets and databases to track, analyze and report on performance and data.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation for Administrative and leadership staff.
- Work with Administration on all media needs and appointments.
- Monitor facility licenses for review and or renewal.
- Monitor and manage all facility contracts working closely with corporate legal.
- Work with CNO to obtain supporting documents, mail letters, file and log all grievances.
- Coordinate on-call schedule with CEO, CFO and CNO to ensure calendar remains up to date.
- Obtain material, create and distribute monthly newsletter.
- Current chair person for the Employee Committee to facilitate employee engagement such as Employee of the month, Employee Birthdays, Holidays Events, Hospital week, Breast Cancer Fundraiser, Holiday Toy Drives and Annual Competency Fair.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Sorted and distributed office mail and recorded incoming forms and administrative supplies.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Maintain staff directory, facility policies and procedures.
General Office Clerk
L3 Communications Integrated Systems-Army Depot
Corpus Christi, TX
03.2009 - 10.2009
- Provide Support to the Pneudraulics Fuel Control Supervisor in reviewing and revising employee files to bring them up to stands for audit purposes.
- Provide support to Pneudraulic Systems Mechanics with administrative needs such as copying, faxing and filing documents.
- Responded to inquiries from callers seeking information.
- Responsible for distribution and collection of daily time sheets.
- Developed spreadsheets on Excel for specific needs such as special tool inventories.
- Utilize assigned computer to produce reports, maintain spreadsheets and input information to update data bases as required.
- Carry out and complete all job duties assigned by my supervisor in an efficient and timely manner.
- Received and routed business correspondence to correct departments and staff members.
- Managed multiple projects simultaneously using organizational and analytical skills.
Cost Auditor
Bay Limited Equipment Division
Corpus Christi, TX
01.2005 - 01.2009
- Supported the Equipment Division Manager in all administrative duties.
- Audited and revised monthly equipment fuel and usage reports for accuracy and efficiency.
- Maintained, initiated and responded to voluminous emails and correspondence from accountants, supervisors and superintendents.
- Prepared reports detailing monthly analysis of profit and loss.
- Responsible for training of new employees.
- Performed computations utilizing CGC computer system to calculate and estimate data.
- Maintained files and utilized spreadsheets to track and maintain costs of fuel and equipment use on over 3000 pieces of equipment.
- Carried out projects as assigned.
Education
Certification of Completion - Secretarial Studies And Office Administration
Corpus Christi Business School
Corpus Christi, TXSkills
- Resource Coordination and Allocation
- Strong Organizational Skills
- Multitasking and Time Management
- Research and Analytical Skills
- Demonstrate Strong Verbal and Written Communication Skills
- Computers Skill in Utilizing Word, Excel, Power Point and Publisher
- Confidentiality and Data Protection
- Document and File Management
- Ability to relate and work efficiently with others
Timeline
Administrative Assistant
South Texas Surgical Hospital
10.2009 - Current
General Office Clerk
L3 Communications Integrated Systems-Army Depot
03.2009 - 10.2009
Cost Auditor
Bay Limited Equipment Division
01.2005 - 01.2009
Certification of Completion - Secretarial Studies And Office Administration
Corpus Christi Business School
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