Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Ludivina Gomez

Pharr,TX

Summary

Highly skilled program management professional with strong organizational and administrative abilities. Demonstrated expertise in supporting project coordination, managing schedules, and handling communications. Proven track record in team collaboration and flexibility in adapting to evolving needs. Known for reliable performance, effective problem-solving, and focus on achieving impactful results.

Overview

15
15
years of professional experience

Work History

Health Assistant

AVANCE Early Head Start
06.2024 - Current
  • Assists with the completion of all 45 day and 90 day health screenings. Including using hearing and vision machines for internal screenings on children.
  • Support families to ensure all children are kept up to date on a schedule of well-childcare that includes immunizations, and all time frames are met.
  • Complete data entry using AVANCE's data system.
  • Work collaboratively with the Health Services Department to ensure the health and well-being of all children and families in Early Head Start.

Division Superintendent

West Division
08.2023 - 03.2024
  • Provide support to campus administrative staff in the West Division
  • District deadline
  • Attendance Tracker
  • Payroll
  • Shopping Carts
  • Assist with meetings, help set up, make copies, and ensure everything gets picked up. Supporting Sr. Executive of Support and the Executive Assistant
  • Provide strategic direction and leadership to the office, ensuring alignment with districts goals and objectives.
  • Develop and implement office-wide policies, procedures, and initiatives to optimize efficiency, productivity, and employee engagement.
  • Manage and mentor a team of administrative professionals, setting performance expectations, providing guidance, and fostering a positive work culture.
  • Oversee office operations, including resource allocation, budgeting, financial analysis, and expense tracking to ensure optimal utilization of resources.
  • Drive continuous improvement by identifying opportunities for process enhancements, implementing automation solutions, and fostering innovation.
  • Collaborate with senior management to develop and execute the office's strategic plan, including goal setting and performance tracking.
  • Ensure compliance with relevant regulations, including health and safety guidelines, data protection, and security protocols.
  • Analyze office performance metrics, prepare reports, and provide insights to senior management to support decision-making and drive operational excellence.
  • Lead and coordinate office-wide projects and initiatives, ensuring timely delivery, resource allocation, and adherence to project management principles.
  • Foster effective cross-functional collaboration by building strong relationships with internal stakeholders and facilitating communication and information sharing.
  • Stay abreast of industry trends, best practices, and emerging technologies related to office management, recommending, and implementing improvements as appropriate.
  • Performs other job-related duties as assigned.

Sr. Administrative Assistant

Student Assistance Homeless Office
08.2018 - 07.2023
  • Draft and prepare correspondence to include letters memos, forms, and minutes for meetings.
  • Utilized SAP for various reporting activities, requisitions, or work orders.
  • Assembles and monitors all files, records, calendar of appointment and other related events.
  • Process Payroll documents, In-District Mileage Reimbursements.
  • Maintains and manages departmental records, including staff vacations and sick leave reports, status forms and other personnel reports.
  • Answer phones, record messages, assist with calls or re-direct inquires to the appropriate individual or department.
  • Worked closely with the Program Managers supervising and maintain different department Budgets, such as federal and private grants.
  • Assured that we had available funds from the budgets for the different purchases.
  • Create shopping carts, paying vendors contracts, invoices, and general supplies.
  • Other job duties: To assist students and families that are living in a homeless situation or that are in transition by providing them with our services.
  • Assist in community events for Homeless/Foster Care families.

Sr. Administrative Assistant

Family and Community Engagement
02.2017 - 08.2018
  • Provides support for general manager, in the areas of correspondence, report preparation, public relations, managing calendars and scheduling meetings.
  • Composes, edits, and distributes correspondence and departmental documentation. Compiles data as require preparing reports.
  • Works closely with the supervisor in developing and maintaining the department budget. Utilized SAP for various reporting activities, requisitions, or work orders.
  • Maintains and manages, departmental records, including staff vacation and sick leave reports, status forms and other personnel reports.

Lead Parent Tutor HIPPY Program

Family and Community Engagement
04.2015 - 02.2017
  • Supported the formation of the HIPPY Program by providing the Program Manager with the administrative support in all areas of the department.
  • Reserved and organize rooms and other spaces for meetings, trainings and conferences.
  • Ordered catering food, drinks for different events up to 100 people.
  • Entered time for more than 40 Employees using One Source.
  • Worked closely with the Program Managers supervising and maintain different department Budgets, such as federal grants and private grants.
  • Assured that we had available funds from the budgets for the different purchases.
  • Create shopping carts, paying vendors contracts, invoices, and general supplies.
  • In charge of the district credit card (Procard) for all purchases and to allocate all the expenses made with the card.
  • Created Trip requests that involved flight, hotel, rental car reservations, and conference registrations, out of the district.
  • Processed In-District Mileage Reimbursements for more than 40 people in One Source.
  • Maintained an accurate inventory of the Program Curriculum.
  • Distribution of Curriculum to 40 Home Instructors on a weekly basis and keeping records of the distribution.

Program Assistant/Home Parent Educator

AVANCE Early Head Start
01.2010 - 01.2015
  • Responsible for providing program support by establishing linkages with community service agencies, performing clerical/social service tasks, and assisting in the daily operations and coordination of activities of areas, specifically related to that of Community Partnerships, Parent Involvement, ERSEA, Support Services and In-kind; to ensure that the related program plans, goals and regulations are implemented within the prescribed time frame and funding parameters.
  • Assisted with planning and coordinating day-to-day and special program activities.
  • Provided administrative support to department leadership, streamlining daily operations through efficient task prioritization and delegation skills.
  • Implemented centralized record-keeping system to improve overall data accuracy and accessibility for team and support families in locating resources and scheduling appointments with community resources that best meets their needs.
  • Provide support in parent and child activities that encourages developmentally appropriate activities for the changing needs of infants and toddlers.
  • Plan and facilitate group meetings which provide education and information on current Head Start policy and curriculum development.
  • Coordinate parent volunteer schedule, assuring adequate involvement and an appropriate adult to child ratio.
  • Communicate frequently with other staff and parents; serve as liaison among medical and social services in the community; act as advocate for Head Start families.
  • Provide bi-monthly socializations for infants/toddlers and their primary caregivers.

Education

Diploma -

Stephen F. Austin HS
Houston
05.1986

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Houston Community College

No Degree - Computerized Bookkeeping Specialist

Southern Careers Institute
Pharr, TX
10-2006

Some College (No Degree) -

Child Development Associate
Alamo

Skills

  • Fluent in Spanish and English
  • Proficient in managing multiple projects
  • Email management
  • Financial record management
  • E-Contracts
  • Detailed and Organized
  • Skilled in PDF editing using Adobe Acrobat
  • Teamwork and collaboration
  • Multitasking and organization
  • Scheduling management
  • Data entry
  • Program administration
  • Documentation management
  • Community outreach
  • Calendar management
  • First aid and CPR certified

Languages

Spanish

Timeline

Health Assistant

AVANCE Early Head Start
06.2024 - Current

Division Superintendent

West Division
08.2023 - 03.2024

Sr. Administrative Assistant

Student Assistance Homeless Office
08.2018 - 07.2023

Sr. Administrative Assistant

Family and Community Engagement
02.2017 - 08.2018

Lead Parent Tutor HIPPY Program

Family and Community Engagement
04.2015 - 02.2017

Program Assistant/Home Parent Educator

AVANCE Early Head Start
01.2010 - 01.2015

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Houston Community College

Diploma -

Stephen F. Austin HS

No Degree - Computerized Bookkeeping Specialist

Southern Careers Institute

Some College (No Degree) -

Child Development Associate

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