Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
Generic

MARLENE FERRO

Miami,FL

Summary

Performance driven manager skilled at negotiating and implementing cost saving measures without compromising quality. Adapts quickly to the changing needs of fast-paced and growing organizations. Organized and proactive with remarkable project management, communication and planning abilities. Dedicated to maximizing efficiency and cost-effectiveness in all areas.

Overview

31
31
years of professional experience

Work History

Payroll Administrator/ Accounts Payables

United Cerebal Palsy
02.2022 - 09.2022
  • Responsible for ensuring 1500+ employees are paid correctly and on time.
  • Processed and monitor garnishment orders.
  • Independently verified bank balance (using online banking system) to ensure payroll can be processed on time.
  • Prepared payroll for assigned corporations in timely manner.
  • Reviewed time cards/sheets of assigned payrolls for accuracy and compliance to Personnel Policies.
  • Processed payroll adjustments, reimbursements, bonuses provided by HR Department.
  • Ensured all data entry is completed with precision and any errors corrected.
  • Prepared payroll tax payments for assigned entities.
  • Prepared quarterly payroll returns for assigned entities.
  • Maintained communication with Payroll Manager in regards to any immediate payroll related issues or concerns.
  • Fostered communication and compliance between various departments as it pertains to payroll administration.
  • Reviewed all payroll reports generated (i.e. payroll register, wage and summary report) to ensure accurate record keeping.
  • Compiled and analyzed payroll reports for all corporations once payroll has been processed.
  • Sent Payroll reports to the accountants & other assigned staff for further analysis.
  • Prepared annual calendar for all corporations indicating timesheet submission dates and pay dates.
  • Prepared journal entries related to payroll and budgets as needed.
  • Provided information about payroll related matters taxes for all corporations.
  • Provided administrative assistance to the accounting department.
  • Coordinated efforts between payroll department and other departments such as the human resources and budget in order to ensure accurate employee data.
  • Ensured maximum compliance with local, state, and federal laws and regulations.
  • Ensured proper filing of tax and voluntary deduction reports.
  • GL Coded and matched A/P invoices with purchase orders. Obtained necessary approval and back up for A/P invoices and processed payments for assigned entities. Mailed checks to vendors.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Processed Petty cash and emergency checks in the absence of Bookkeeper for assigned entities.

Contract Project Manager

Nutritional
01.2021 - 11.2021
  • Modified and directed project plans to meet organizational needs.
  • Developed and initiated projects, managed costs, and monitored performance.
  • Identified plans and resources required to meet project goals and objectives.
  • Adhered to budget requirements with excellent planning and consistent expense monitoring.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays.

Operations Manager

Viking Productions LLC.
04.2019 - 05.2020
  • Manage recruitment process, job posting, applicant screening, interview, job offer and on boarding.
  • Performed HR operations, including strategic workforce planning, goal cascading, performance management, staffing and benefits administration.
  • Performed biweekly payroll calculating overtime, vacation and sick hours to process an accurate payroll.
  • Processed employee W-4 and I-9 forms and managed benefits and leave time.
  • Maintained employee privacy and protected payroll operations by keeping all information confidential.
  • Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
  • Applied knowledge of regulations, employment law and tax code to keep operations in compliance with applicable standards.
  • Organized and guided operations of production, processing and machinery according to business procedures and protocols
  • Oversee Manufacturing of Brands such as Harley Davidson, Hard Rock, Bob Marley and Red Stripe for all Caribbean islands. (Jamaica, Bahamas, Aruba, Roatan, Grand Turk, Grand Cayman & Belize.)
  • Identified and resolved process issues to encourage smoother procedures, more efficient workflow and overall business growth
  • Develops plant goals and works with and through subordinate associates to achieve results and goals
  • Optimized processes to maximize efficiency
  • Develop and manage plant productivity and process improvement plans utilizing continuous improvement techniques
  • Oversee well-organized maintenance program for predictive and preventive actions
  • Delivered substantial cost savings by securing discounts from third-party logistics services providers
  • Negotiated with 6 different freight companies and received annual contracts resulting in cost savings of 30 percent
  • Reviewed production schedules and streamlined processes

Human Resources / Logistics Manager

Nutri-Force Nutrition
02.2015 - 12.2018
  • Recruitment activities and scheduling , including job postings, career fairs and screening and interviewing applicants to build candidate pipelines and enhance company culture.
  • Processed employee W-4 and I-9 forms
  • Performed weekly new hire orientations for 20 to 30 new employees. (Company policy, Safety, Compliance Standards, FDA, Harassment, & Health and Benefits.)
  • Managed employee leaves of absence, including FMLA and disability leaves along with workers compensation reports.
  • Educated and advised employees on group health plans, dental, life insurance, disability , flexible spending accounts and on the 401(k) retirement plans.
  • Managed payroll for organization for over 500+ personnel. Evaluated timecards for accuracy on regular and overtime hours.
  • Prepared and monitored sick leave files and served as administrator of sick leave program.
  • Documented and processed all garnishments for bankruptcies, student loans and child support orders.
  • Managed employee rewards programs. (Employees of the month)
  • Conducted confidential investigations of discrimination, harassment and workplace violence.
  • Verified and investigated employment claims and data.
  • Sent notices to employees and department supervisors regarding employee expiring work documentation.
  • Managed employee exit interviews and paperwork.
  • Planned and implemented improvements to internal or external logistics systems and processes
  • Translated business needs and priorities into actionable logistics strategies
  • Determined most cost-effective procedures and routes for shipments
  • Participated in carrier management processes, such as selection, qualification, or performance evaluations
  • Experienced and knowledgeable in Customs Imports and Exports, along with required documentations
  • Ocean container shipments, Air Shipments , LTL, FTL, UPS and FED EX
  • Prepared documents for shipment claims submissions
  • Prioritized order security, accuracy and on-time pickup and delivery
  • Established long-term customer relationships through prompt and courteous service
  • Acquired cost savings of $100,000 a year.

Human Resources Manager

International Cable Corporation
01.2010 - 01.2015
  • Implemented organizational development programs; such as employee orientation and training programs; benefits plans, policies and guidelines; equal opportunity employment programs; and employee records and documentation policies
  • Partnered with managers in conducting investigation including instructing managers of best practices for documenting and discussing performance with employee
  • Manage recruitment process, job posting, applicant screening, interview, job offer and on boarding
  • Resolved employment-related disputes through proactive communication
  • Uploaded time data into ADP, performed PTO reconciliations, time and attendance reconciliation, as well as necessary adjustments to provide accurate data to payroll processing database.

Office / Collection / Logistics Manager

International Cable Corporation
01.2006 - 01.2010
  • Delt with correspondence and complaints
  • Booked all transportation and accommodations for company owner, CEO, employees and customers
  • Contacted customers to collect outstanding payments via one-time or negotiated installment methods
  • Monitored payments due from clients and promptly contacted clients with past due payments
  • Visited premises of customers to collect payments directly
  • Incorporated a Corporate Hotel Program
  • Ran errands, organized meetings and coordinated Holiday festivities
  • Details for Venue, food and decorations ) Entered all payroll, commission and bonuses
  • Kept personnel records up to date
  • Including vacations, sick days and personal days
  • Ordered company supplies as needed
  • Scheduled and tracked over 25 carriers on a daily basis shipments that were needed
  • Dispatched carriers for everyday pick-up from Ports and outbound loads
  • Worked with customs and cargo company to attain container clearances
  • Identified and resolved issues with freight containing incomplete or inaccurate information
  • Knowledge of Import/Export
  • Experienced in Tariffs and CADIVI shipments
  • Coordinated all Exposition deliveries to South America and North America
  • Maintained yard log of all containers, that were devanned and needed to be picked up
  • Invoiced containers devanned
  • Negotiated with carriers drayage rates

Warehouse Supervisor

Andrx Pharmaceuticals
2001 - 2005
  • Forecasted manpower requirements based on daily workload and company targets.
  • Supervised material flow, storage and global order fulfillment.
  • Responsible for the inventory accuracy. 
  • Investigated department inventory discrepancies.
  • Coordinate all MRRS dispatches for the solvents, WIP materials and finished products, relaying all information to the Inventory Control Department.
  • Interface with procurement department on all new products and changes.
  • Experienced in time management, Standard Operating Procedure and CGMP's. 
  • Ensure all warehouse personnel are properly certified and procedures are followed.
  • Coordinated all WIP materials, DEA products, machinery and supplies between the different facilities.
  • Responsible for safety, cleanliness and organization of warehouses and dock areas.
  • JD Edwards , Word , Excel, Power Point 
  • Conducted cycle counts and inventories on an ongoing basis.
  • Adhered to all requirements and regulations for interstate HAZMAT carriers.
  • Complied at all times with SOX, USDA, FDA, DOT and U.S.
  • Customs guidelines and regulations.
  • Ensured that all health and safety guidelines were followed.
  • Monitored product standards and quality-control programs.
  • Reviewed processing schedules and production orders concerning inventory requirements, staffing requirements, work procedures and duty assignments, considering budgetary limitations and time constraints.

Senior Buyer/ Planner -Supervisor

Nature's Products Inc
03.1997 - 03.2001
  • Interfaced with Purchasing agents on new requirements on obtaining information on the current status of raw materials for domestics and export use.
  • Weekly management reports pertaining to sales and profits in order to make goals.
  • Machine capacity reports done on a biweekly basis, along with review of the adjustments made to the production forecast report.
  • Managed reports pertaining to the weekly demands and inventory levels.
  • Experienced in Master Scheduling, Capacity Requirement planning, Material Requirement Planning and ERP system.
  • Implemented and coordinated a cycle count schedule, analyzing the deficiencies, making the adjustments and for reporting inventory accuracy levels.
  • Performed monthly reconciliation of open purchase orders.

Purchasing Manager

Baxter Diagnostics Pharmaceuticals
04.1991 - 02.1997
  • Researched and partnered with reliable vendors and suppliers.
  • Evaluated suppliers based on price, quality, and delivery speed Negotiated , prepared and executed supplier contracts.
  • Monitored contracts to be sure that vendors and supplies complied with the terms and conditions of the contracts.
  • Attended meetings, trade shows, and conferences to learn about new industry trends.
  • Held regular meetings with staff and vendors to discuss the department's performance and resolve any issues within the purchasing process.
  • Reviewed records of items bought, costs, deliveries, product performance, and inventory.
  • Monitored and forecasted upcoming levels of demand.
  • Monitored shipments to ensure that goods arrived on time, in the event of problems traced shipments and followed up on undelivered goods Worked closely with the product development department to source new raw materials and component requirements.
  • Strong communication and leadership capabilities.

Education

Bachelor of Science - Business Administration

Keiser Career College - Pembroke Pines
Hollywood, FL
2005

Skills

  • Reliable & Discrete
  • Contract negotiations/Monitoring
  • Warehouse Logistics
  • Forecasting
  • Strong leadership skills
  • Strategic Planning & Production Planning / Master Scheduling
  • Inventory Management
  • Cost Reduction
  • Budgeting
  • OSHA Requirements Knowledge
  • Distribution and warehousing
  • Fleet Management
  • Accounts Receivables & Payables
  • Vendor Sourcing
  • Customs Regulations
  • Project Management
  • Contract Management
  • 3PL
  • Human Resources & Unemployment Laws
  • MS Office, Microsoft Word & Excel
  • Power Point & Outlook
  • APICS
  • ERP, JD Edwards, Macola
  • ADP Workforce Now
  • Kronos Workforce Payroll
  • Microsoft Dynamics Great Plains

Additional Information

APICS . Just in Time & Materials Requirements

Timeline

Payroll Administrator/ Accounts Payables

United Cerebal Palsy
02.2022 - 09.2022

Contract Project Manager

Nutritional
01.2021 - 11.2021

Operations Manager

Viking Productions LLC.
04.2019 - 05.2020

Human Resources / Logistics Manager

Nutri-Force Nutrition
02.2015 - 12.2018

Human Resources Manager

International Cable Corporation
01.2010 - 01.2015

Office / Collection / Logistics Manager

International Cable Corporation
01.2006 - 01.2010

Senior Buyer/ Planner -Supervisor

Nature's Products Inc
03.1997 - 03.2001

Purchasing Manager

Baxter Diagnostics Pharmaceuticals
04.1991 - 02.1997

Warehouse Supervisor

Andrx Pharmaceuticals
2001 - 2005

Bachelor of Science - Business Administration

Keiser Career College - Pembroke Pines

Similar Profiles

CREATE PROFILE
MARLENE FERRO