Luis Hernandez
Contract Coordinator
Federal Way,WA
Summary
Efficient and driven leader eager to apply project management skills to help Pierce Transit achieve objectives. Strong problem-solving and critical thinking skills and familiar with industry-specific regulations and compliance requirements. Articulate with excellent communication skills.
Overview
8
8
years of professional experience
8
8
years of post-secondary education
Work History
Contract Coordinator
Pierce Transit
05.2021 - Current
- Oversees procurement and administration of assigned contracts.
- Coordinates, reviews, and tracks contract requirements, terms and conditions, and special provisions to ensure fiscal integrity and adherence to contract terms, agency policies, and Federal and State laws and regulations.
- Collects, prepares, reviews, interprets and analyzes operational reports and contractor performance and compliance. Identifies trends affecting service to recommend solutions. Coordinate with transit partners to improve performance standards.
- Prepares reports and processes invoices for payment.
- Issues contract amendments and change orders, monitors contract expiration dates and verifies bonding and insurance to meet specific project requirements; ensures compliance with Local, State, and Federal laws, including, but not limited to prevailing wages, contractor qualifications, and controls and agreements.
- Participates in the development of service changes, contract changes, audits and other operational issues.
- Makes recommendations and processes contracts using non-competitive processes.
- Conducts pre-bid meetings. Prepares and processes bids and proposals. Processes purchase orders.
- Assists in monitoring and administering the departmental budget. Prepares cost estimates to assist with budget recommendations.
- Serves as a technical resource and assists or advises internal staff, agencies, the general public, and/or other representatives regarding requests for information and/or inquiries.
- Works with Local and State entities on various Pierce Transit issues.
- Frequently works with FTA ( Federal Transit Administration) on project management.
- Streamlined operations by developing and implementing improved contract management processes.
- Assessed risks inherent in contract changes and potential impacts, informing management in detail of concerns to avoid liabilities.
- Conducts research and prepares reports for agency staff.
- Conducts research and provides presentations for Executive staff.
- Addressed contract disputes and provided advice and guidance to resolve issues.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
Council Member / Mayor
City of Live Oak 95953
01.2018 - 01.2022
- Contributed to task forces and subcommittees focused on particular issues.
- Co-created the annual budget and submitted it to the city council for review and approval.
- Signed contracts, ordinances and other official documentation to execute orders of the office.
- Secured grant money for sewer and water projects.
- Directed the operations, planning and administration of city departments.
- Set and administered effective policies covering Human Resources, Public Works and Administration.
- Collaborated with members of city staff, public agencies and private organizations to achieve a $36 million TIGER Grant for roadway renovations.
- Completed a $1 million sewer upgrade system.
- Cultivated close working relationships with other municipalities and governmental agencies.
- Drafted and edited written materials including agendas for city council meetings.
- Responded to all inquiries from the general public in a prompt and professional manner.
- Fostered a climate of collaboration between the general public, the city manager and members of city council through innovative policies.
- Coordinated funding for ongoing community programs including, COVID Rebates, HOME-16 Grants and Food Banks.
- Increased recreational program offerings for community members of all ages.
- Researched and updated Live Oak land use ordinances.
- Improved staff morale.
- Gathered and analyzed data for studies and reports and made recommendations based on findings.
- Responded to citizens' complaints and requests for information and services.
- Coordinated city redevelopment efforts and resolved zoning disputes.
- Attended State and regional meetings. Provided presentations and comments at the State level.
- Legislative knowledge - State and Federal.
- Evaluated development plans against city regulations and available data.
- Worked alongside stakeholders to evaluate projects and determine feasibility of implementation.
- Researched issues, wrote reports and presented findings to city council.
- Represented the city and its interests with community organizations, government agencies and members of the public. This was done on a State and Federal level.
- Kept municipal operations in compliance with all city ordinances, state requirements and federal laws.
- Pursued learning opportunities and maintained a current understanding of trends and technological advances in municipal management.
- Conducted studies to assess feasibility of renewal, development and other community plans.
- Drafted legislation and amendments, wrote government policies and established budgets.
- Maintained department productivity and standards through proactive management of teams and policies.
- Alerted constituents of government actions and programs by way of newsletters, personal appearances at town meetings and individual meetings.
- Developed and strengthened political partnerships to further agendas. Lobbied federal and state representatives on behalf of my constituents.
- Used public gatherings, community events and direct relations to keep constituents happy and informed.
- Kept up with news on daily basis to stay informed about local, regional, national and international events.
- Strengthened communication skills through regular interactions with others.
- Attended public forums, events and informal meetings.
- Demonstrated a high level of initiative and creativity while tackling difficult tasks.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations. Ex; Emergency City Evacuations.
- Presented legislative addresses, group talks and public events.
Executive Administrator
Koch & Koch, Inc.
01.2020 - 03.2021
- Managed and improved various procedures, including requirements, gaps analysis, training and development and new program rollout.
- Facilitated HR operations, which included strategic workforce planning, performance management, staffing and administration of benefits.
- Enhanced operational performance by developing effective business development strategies, systems and procedures.
- Limited financial discrepancies, reviewing and approving billing invoices and expense reports.
- Oversaw all corporate communications to streamline data and information sharing initiatives.
- Diminished financial discrepancies, monitored quotes, production and material planning, A/P and A/R accounting programs and bank reconciliations.
- Reduced project downtime and oversaw safety and various certification processes.
- Boosted profit opportunities, conducting cost, schedule, contract performance, variance and risk analysis procedures for corrective action.
- Reviewed and submitted accurate bi-weekly payroll to satisfy human resources obligations and maintain high employee satisfaction.
- Directed safety operations and maintained clean work environment in adherence to OSHA requirements.
- Managing project budgets, scopes, quality, issues and risks.
- Making additions to contracts and agreements, working with consultants, clients, vendors, suppliers and subcontractors.
- Conducted audits and monitored expenditures to identify potential misuse of funds.
- Eased communication with upper levels and stakeholders by delivering regular and timely reports.
- Performing accounting and profitability analysis of all projects.
- Financial management (budget, reimbursements).
- Managed project elements for multiple initiatives from initial planning to project rollouts.
- Acted as a government liaison for company.
- Frequent meetings with local counties, cities, and districts.
- Frequent work with State agencies (DOT).
- Prepared presentations for State agencies (DOT).
- DIR Reports.
- Delivered business strategy and developed systems and procedures to improve quality and efficiency of operations.
- Spearheaded implementation of improved training initiatives for all personnel levels.
- Implemented exceptional communication and negotiation experience to reach agreements with vendors and manufacturers.
- Identify competing priorities by managing client's expectations and needs while maintaining sales targets.
- Improved productivity initiatives, coordinating itinerary and scheduling appointments.
- Analyzed financial statements and payroll through product cost, labor and controllable.
- Recruited and trained new staff members and produced employee schedules
- Recruited, hired and trained new employees, including monitoring and review of individual performance.
- Developed an in depth staff training manual to be used to train new staff of policies and procedures.
- Mitigated risk by ensuring regulatory compliance for required licensing.
- Supervised, developed and delegated tasks to employees.
- Assign rules and responsibilities to employees for operational effectiveness.
- Generated new business by developing marketing events, prospect calls and networking referrals.
- Coordinated, led and executed brand training presentations for trade or trend shows and new partners to generate and drive services awareness and sales.
- Monitored supplier operations to verify quality, delivery schedule maintenance and conformance with contract specifications to maximize business efficiency and cost controls.
- HR responsibilities including recruitment, training and development of staff.
- Developed, implemented and tracked marketing and promotional strategies to strengthen long-term business success and meet demanding objectives while maintaining budgetary guidelines.
- Engaged with clients (Public Entities) on a daily basis to create long-term bonds.
- Met with the company board for quarterly updates.
- Created PowerPoint presentations for business development purposes.
Co-Manager
Hernandez Orchard Harvesting
01.2016 - 01.2020
- Implemented exceptional communication and negotiation experience to reach agreements with vendors and manufacturers.
- Accomplished multiple tasks within established timeframes.
- Improved productivity initiatives, coordinating itinerary and scheduling appointments.
- Analyzed financial statements and payroll through product cost, labor and controllable.
- Recruited, hired and trained new employees, including monitoring and review of individual performance.
- Developed an in depth staff training manual to be used to train new staff of policies and procedures.
- Mitigated risk by ensuring regulatory compliance for required licensing. Supervised, developed and delegated tasks to employees.
- Assign rules and responsibilities to employees for operational effectiveness Generated new business by developing marketing events, prospect calls and networking referrals.
- Coordinated, led and executed brand training presentations for trade or trend shows and new partners to generate and drive services awareness and sales.
- Monitored supplier operations to verify quality, delivery schedule maintenance and conformance with contract specifications to maximize business efficiency and cost controls.
- HR responsibilities including recruitment, training and development of staff Developed, implemented and tracked marketing and promotional strategies to strengthen long-term business success and meet demanding objectives while maintaining budgetary guidelines.
- Engaged with clients (Farmers) on a daily basis to create long-term bonds Met with the company board for quarterly updates.
- Developed advanced understanding of farm operations, purchasing needs, and labor requirements.
- Branched farm out into new areas by adding tours, special events, and customer activities.
- Hired, trained and supervised seasonal workers engaged in cultivation and harvest.
- Developed operational budget and monitored farm expenses to enforce and achieve budget adherence.
- Budgeted equipment purchases and regular repairs.
- Cultivated and strengthened lasting client relationships using strong issue resolution and dynamic communication skills.
- Reduced budgetary expenditures by effectively negotiating contracts for more advantageous terms.
- Implemented innovative programs to increase employee loyalty and reduce turnover.
Legislative Intern
Assemblyman James Gallagher - District Office
02.2017 - 06.2017
- Attended legislative and regulatory hearings to report information.
- Identified, researched and tracked legislative issues relevant to current public issues - Mostly related to Transit, Agriculture, Water.
- Attended meetings with personnel, took elaborate notes and disseminated information to stakeholders.
- Advanced organization's legislative and political agenda through advocacy initiatives.
- Assisted other office administrators by answering phones, returning email messages and creating distribution lists.
- Supported efforts of registered lobbyists and special interest groups by aiding legislative agenda.
- Created comprehensive political, legislative and regulatory goals, strategies and plans.
- Offered strategic recommendations for updates to institutional programs and policies, factoring in current political climate and trends.
- Greeted visitors entering office and asked questions to ascertain how to provide assistance.
- Drafted articles, letters, reports and technical documents on policy and public affairs issues for publication.
- Organized and planned meetings with high-level political appointees and elected officials.
- Conducted legislative research on wide range of topics.
- Investigated facts and law of cases, using pertinent sources to determine causes of action and to prepare cases.
- Answered telephone and coordinated meetings and conferences.
- Worked with community to increase local firm's presence and assisted partners with reputation management and branding.
- Handled complex scheduling for appointments, court appearances and depositions for busy district office.
- Created intake sheets for English and Spanish clients and conducted interviews in both languages.
- Managed research on current benefit trends and regulatory and legislative requirements and presented findings and recommendations to leadership.
Education
High School Diploma -
Live Oak High School
Live Oak, CA 08.2010 - 06.2014
Bachelor of Arts - Political Science/ Economic Policy
University of Nevada, Reno
Reno, NV 09.2014 - 03.2018
Master of Arts - Public Administration
University of Phoenix
Sacramento, CA 01.2020 - 02.2021
Skills
Conflict and dispute resolutionQuick learnerLegislative experienceBusiness developmentRegulatory AffairsProject planningFinancial document controlCommunicationBudget administrationAnalyticalInterpersonalNetworking abilitiesMarket analysisProject oversightCommunity relationsStatistical analysisMunicipal process management
Procurement Management
Policy Analysis
Crisis Management
Public Policy
Communication Planning
Public Speaking
Affiliations
- Live Oak Planning Commission: 2017-2019
- Sutter County Local Agency Formation Commission: 2018-2021
- Yuba-Sutter Regional Waste Management Authority: 2018-2021
- Live Oak Streets, Lights & Traffic Committee:2018-2021
- Live Oak Water & Sewer & Storm Drain Committee: 2018-2021
- Live Oak Finance Committee: 2018-2021
- Live Oak Economic Development Committee: 2018-2021
- Bi-County Homeless Services Program- 2021
- Sacramento Area Council of Governments: 2018-2022
- Sutter Butte Flood Control Agency: 2018-2021
- California Public Notary - 2021
- Lions Club - 2022
References
- Joseph Brennan, Supervisor, (530) 671-0303, Assemblyman James Gallagher- District Office
- Scott Chandler, Yuba City Public Works Director, (530)-701-6519
- Aaron Palmer, Live Oak City Manager, (760)-646-7814
- Joe Aguilar, Live Oak Finance Director, (909)-241-1906
- Brant Bordsen, Live Oak Attorney, (530)-742-7371
Timeline
Contract Coordinator
Pierce Transit
05.2021 - Current
Executive Administrator
Koch & Koch, Inc.
01.2020 - 03.2021
Master of Arts - Public Administration
University of Phoenix
01.2020 - 02.2021
Council Member / Mayor
City of Live Oak 95953
01.2018 - 01.2022
Legislative Intern
Assemblyman James Gallagher - District Office
02.2017 - 06.2017
Co-Manager
Hernandez Orchard Harvesting
01.2016 - 01.2020
Bachelor of Arts - Political Science/ Economic Policy
University of Nevada, Reno
09.2014 - 03.2018
High School Diploma -
Live Oak High School
08.2010 - 06.2014