Luis Hernandez
Contract Coordinator
Federal Way,WA
Summary
Efficient and driven leader eager to apply project management skills to help Pierce Transit achieve objectives. Strong problem-solving and critical thinking skills and familiar with industry-specific regulations and compliance requirements. Articulate with excellent communication skills.
Overview
8
8
years of professional experience
8
8
years of post-secondary education
Work History
Contract Coordinator
Pierce Transit
05.2021 - Current
- Oversees procurement and administration of assigned contracts.
- Coordinates, reviews, and tracks contract requirements, terms and conditions, and special provisions to ensure fiscal integrity and adherence to contract terms, agency policies, and Federal and State laws and regulations.
- Collects, prepares, reviews, interprets and analyzes operational reports and contractor performance and compliance. Identifies trends affecting service to recommend solutions. Coordinate with transit partners to improve performance standards.
- Prepares reports and processes invoices for payment.
- Issues contract amendments and change orders, monitors contract expiration dates and verifies bonding and insurance to meet specific project requirements; ensures compliance with Local, State, and Federal laws, including, but not limited to prevailing wages, contractor qualifications, and controls and agreements.
- Participates in the development of service changes, contract changes, audits and other operational issues.
- Makes recommendations and processes contracts using non-competitive processes.
- Conducts pre-bid meetings. Prepares and processes bids and proposals. Processes purchase orders.
- Assists in monitoring and administering the departmental budget. Prepares cost estimates to assist with budget recommendations.
- Serves as a technical resource and assists or advises internal staff, agencies, the general public, and/or other representatives regarding requests for information and/or inquiries.
- Works with Local and State entities on various Pierce Transit issues.
- Frequently works with FTA ( Federal Transit Administration) on project management.
- Streamlined operations by developing and implementing improved contract management processes.
- Assessed risks inherent in contract changes and potential impacts, informing management in detail of concerns to avoid liabilities.
- Conducts research and prepares reports for agency staff.
- Conducts research and provides presentations for Executive staff.
- Addressed contract disputes and provided advice and guidance to resolve issues.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
Council Member / Mayor
City of Live Oak 95953
01.2018 - 01.2022
- Contributed to task forces and subcommittees focused on particular issues.
- Co-created the annual budget and submitted it to the city council for review and approval.
- Signed contracts, ordinances and other official documentation to execute orders of the office.
- Secured grant money for sewer and water projects.
- Directed the operations, planning and administration of city departments.
- Set and administered effective policies covering Human Resources, Public Works and Administration.
- Collaborated with members of city staff, public agencies and private organizations to achieve a $36 million TIGER Grant for roadway renovations.
- Completed a $1 million sewer upgrade system.
- Cultivated close working relationships with other municipalities and governmental agencies.
- Drafted and edited written materials including agendas for city council meetings.
- Responded to all inquiries from the general public in a prompt and professional manner.
- Fostered a climate of collaboration between the general public, the city manager and members of city council through innovative policies.
- Coordinated funding for ongoing community programs including, COVID Rebates, HOME-16 Grants and Food Banks.
- Increased recreational program offerings for community members of all ages.
- Researched and updated Live Oak land use ordinances.
- Improved staff morale.
- Gathered and analyzed data for studies and reports and made recommendations based on findings.
- Responded to citizens' complaints and requests for information and services.
- Coordinated city redevelopment efforts and resolved zoning disputes.
- Attended State and regional meetings. Provided presentations and comments at the State level.
- Legislative knowledge - State and Federal.
- Evaluated development plans against city regulations and available data.
- Worked alongside stakeholders to evaluate projects and determine feasibility of implementation.
- Researched issues, wrote reports and presented findings to city council.
- Represented the city and its interests with community organizations, government agencies and members of the public. This was done on a State and Federal level.
- Kept municipal operations in compliance with all city ordinances, state requirements and federal laws.
- Pursued learning opportunities and maintained a current understanding of trends and technological advances in municipal management.
- Conducted studies to assess feasibility of renewal, development and other community plans.
- Drafted legislation and amendments, wrote government policies and established budgets.
- Maintained department productivity and standards through proactive management of teams and policies.
- Alerted constituents of government actions and programs by way of newsletters, personal appearances at town meetings and individual meetings.
- Developed and strengthened political partnerships to further agendas. Lobbied federal and state representatives on behalf of my constituents.
- Used public gatherings, community events and direct relations to keep constituents happy and informed.
- Kept up with news on daily basis to stay informed about local, regional, national and international events.
- Strengthened communication skills through regular interactions with others.
- Attended public forums, events and informal meetings.
- Demonstrated a high level of initiative and creativity while tackling difficult tasks.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations. Ex; Emergency City Evacuations.
- Presented legislative addresses, group talks and public events.
Executive Administrator
Koch & Koch, Inc.
01.2020 - 03.2021
- Managed and improved various procedures, including requirements, gaps analysis, training and development and new program rollout.
- Facilitated HR operations, which included strategic workforce planning, performance management, staffing and administration of benefits.
- Enhanced operational performance by developing effective business development strategies, systems and procedures.
- Limited financial discrepancies, reviewing and approving billing invoices and expense reports.
- Oversaw all corporate communications to streamline data and information sharing initiatives.
- Diminished financial discrepancies, monitored quotes, production and material planning, A/P and A/R accounting programs and bank reconciliations.
- Reduced project downtime and oversaw safety and various certification processes.
- Boosted profit opportunities, conducting cost, schedule, contract performance, variance and risk analysis procedures for corrective action.
- Reviewed and submitted accurate bi-weekly payroll to satisfy human resources obligations and maintain high employee satisfaction.
- Directed safety operations and maintained clean work environment in adherence to OSHA requirements.
- Managing project budgets, scopes, quality, issues and risks.
- Making additions to contracts and agreements, working with consultants, clients, vendors, suppliers and subcontractors.
- Conducted audits and monitored expenditures to identify potential misuse of funds.
- Eased communication with upper levels and stakeholders by delivering regular and timely reports.
- Performing accounting and profitability analysis of all projects.
- Financial management (budget, reimbursements).
- Managed project elements for multiple initiatives from initial planning to project rollouts.
- Acted as a government liaison for company.
- Frequent meetings with local counties, cities, and districts.
- Frequent work with State agencies (DOT).
- Prepared presentations for State agencies (DOT).
- DIR Reports.
- Delivered business strategy and developed systems and procedures to improve quality and efficiency of operations.
- Spearheaded implementation of improved training initiatives for all personnel levels.
- Implemented exceptional communication and negotiation experience to reach agreements with vendors and manufacturers.
- Identify competing priorities by managing client's expectations and needs while maintaining sales targets.
- Improved productivity initiatives, coordinating itinerary and scheduling appointments.
- Analyzed financial statements and payroll through product cost, labor and controllable.
- Recruited and trained new staff members and produced employee schedules
- Recruited, hired and trained new employees, including monitoring and review of individual performance.
- Developed an in depth staff training manual to be used to train new staff of policies and procedures.
- Mitigated risk by ensuring regulatory compliance for required licensing.
- Supervised, developed and delegated tasks to employees.
- Assign rules and responsibilities to employees for operational effectiveness.
- Generated new business by developing marketing events, prospect calls and networking referrals.
- Coordinated, led and executed brand training presentations for trade or trend shows and new partners to generate and drive services awareness and sales.
- Monitored supplier operations to verify quality, delivery schedule maintenance and conformance with contract specifications to maximize business efficiency and cost controls.
- HR responsibilities including recruitment, training and development of staff.
- Developed, implemented and tracked marketing and promotional strategies to strengthen long-term business success and meet demanding objectives while maintaining budgetary guidelines.
- Engaged with clients (Public Entities) on a daily basis to create long-term bonds.
- Met with the company board for quarterly updates.
- Created PowerPoint presentations for business development purposes.
Co-Manager
Hernandez Orchard Harvesting
01.2016 - 01.2020
- Implemented exceptional communication and negotiation experience to reach agreements with vendors and manufacturers.
- Accomplished multiple tasks within established timeframes.
- Improved productivity initiatives, coordinating itinerary and scheduling appointments.
- Analyzed financial statements and payroll through product cost, labor and controllable.
- Recruited, hired and trained new employees, including monitoring and review of individual performance.
- Developed an in depth staff training manual to be used to train new staff of policies and procedures.
- Mitigated risk by ensuring regulatory compliance for required licensing. Supervised, developed and delegated tasks to employees.
- Assign rules and responsibilities to employees for operational effectiveness Generated new business by developing marketing events, prospect calls and networking referrals.
- Coordinated, led and executed brand training presentations for trade or trend shows and new partners to generate and drive services awareness and sales.
- Monitored supplier operations to verify quality, delivery schedule maintenance and conformance with contract specifications to maximize business efficiency and cost controls.
- HR responsibilities including recruitment, training and development of staff Developed, implemented and tracked marketing and promotional strategies to strengthen long-term business success and meet demanding objectives while maintaining budgetary guidelines.
- Engaged with clients (Farmers) on a daily basis to create long-term bonds Met with the company board for quarterly updates.
- Developed advanced understanding of farm operations, purchasing needs, and labor requirements.
- Branched farm out into new areas by adding tours, special events, and customer activities.
- Hired, trained and supervised seasonal workers engaged in cultivation and harvest.
- Developed operational budget and monitored farm expenses to enforce and achieve budget adherence.
- Budgeted equipment purchases and regular repairs.
- Cultivated and strengthened lasting client relationships using strong issue resolution and dynamic communication skills.
- Reduced budgetary expenditures by effectively negotiating contracts for more advantageous terms.
- Implemented innovative programs to increase employee loyalty and reduce turnover.
Legislative Intern
Assemblyman James Gallagher - District Office
02.2017 - 06.2017
- Attended legislative and regulatory hearings to report information.
- Identified, researched and tracked legislative issues relevant to current public issues - Mostly related to Transit, Agriculture, Water.
- Attended meetings with personnel, took elaborate notes and disseminated information to stakeholders.
- Advanced organization's legislative and political agenda through advocacy initiatives.
- Assisted other office administrators by answering phones, returning email messages and creating distribution lists.
- Supported efforts of registered lobbyists and special interest groups by aiding legislative agenda.
- Created comprehensive political, legislative and regulatory goals, strategies and plans.
- Offered strategic recommendations for updates to institutional programs and policies, factoring in current political climate and trends.
- Greeted visitors entering office and asked questions to ascertain how to provide assistance.
- Drafted articles, letters, reports and technical documents on policy and public affairs issues for publication.
- Organized and planned meetings with high-level political appointees and elected officials.
- Conducted legislative research on wide range of topics.
- Investigated facts and law of cases, using pertinent sources to determine causes of action and to prepare cases.
- Answered telephone and coordinated meetings and conferences.
- Worked with community to increase local firm's presence and assisted partners with reputation management and branding.
- Handled complex scheduling for appointments, court appearances and depositions for busy district office.
- Created intake sheets for English and Spanish clients and conducted interviews in both languages.
- Managed research on current benefit trends and regulatory and legislative requirements and presented findings and recommendations to leadership.
Education
High School Diploma -
Live Oak High School
Live Oak, CA 08.2010 - 06.2014
Bachelor of Arts - Political Science/ Economic Policy
University of Nevada, Reno
Reno, NV 09.2014 - 03.2018
Master of Arts - Public Administration
University of Phoenix
Sacramento, CA 01.2020 - 02.2021
Skills
Conflict and dispute resolution
Affiliations
- Live Oak Planning Commission: 2017-2019
- Sutter County Local Agency Formation Commission: 2018-2021
- Yuba-Sutter Regional Waste Management Authority: 2018-2021
- Live Oak Streets, Lights & Traffic Committee:2018-2021
- Live Oak Water & Sewer & Storm Drain Committee: 2018-2021
- Live Oak Finance Committee: 2018-2021
- Live Oak Economic Development Committee: 2018-2021
- Bi-County Homeless Services Program- 2021
- Sacramento Area Council of Governments: 2018-2022
- Sutter Butte Flood Control Agency: 2018-2021
- California Public Notary - 2021
- Lions Club - 2022
References
- Joseph Brennan, Supervisor, (530) 671-0303, Assemblyman James Gallagher- District Office
- Scott Chandler, Yuba City Public Works Director, (530)-701-6519
- Aaron Palmer, Live Oak City Manager, (760)-646-7814
- Joe Aguilar, Live Oak Finance Director, (909)-241-1906
- Brant Bordsen, Live Oak Attorney, (530)-742-7371
Timeline
Contract Coordinator
Pierce Transit
05.2021 - Current
Executive Administrator
Koch & Koch, Inc.
01.2020 - 03.2021
Master of Arts - Public Administration
University of Phoenix
01.2020 - 02.2021
Council Member / Mayor
City of Live Oak 95953
01.2018 - 01.2022
Legislative Intern
Assemblyman James Gallagher - District Office
02.2017 - 06.2017
Co-Manager
Hernandez Orchard Harvesting
01.2016 - 01.2020
Bachelor of Arts - Political Science/ Economic Policy
University of Nevada, Reno
09.2014 - 03.2018
High School Diploma -
Live Oak High School
08.2010 - 06.2014