Luisa Rodriguez-Rivera
Los Angeles,CA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional planning in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
25
25
years of professional experience
Work History
Administrative Assistant
St. Francis High School
08.2024 - Current
- Support the Franciscan Mission and Ministry department , diversity, liturgies and service. Students with life team and mass day.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting school tour visitors.
- Supported leaders with retreats, scheduling venue and lunch. Ordering items that are needed for retreats.
- Coordinated Kairos from Parent participation with events leading to the date of retreat. Answering parent concerns, ordering flowers, preparing return ceremony and parent mass.
- Prepared and helped coordinate diversity events, guest speakers, food and school activities.
- Coordinating bus arrivals for Knight of Service, working with Ms. Castillo to help with transportation.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Increased office participation in special events by creating detailed calendars and other office updates.
Executive Administrative Assistant
Lay Mission Helpers Association
08.2017 - Current
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Organized and updated schedules for executives.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Used Bloomerang to compile reports on donor profiles, reaching out to donors and processing donations.
- Built relationships with diverse stakeholders to achieve successful fundraising.
- Planned lunches and meetings, catering for small and big events.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Accounts Payable Assistant
Community Partners
09.2016 - 09.2017
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Reconciled processed work by verifying entries and comparing system reports to balance numbers.
- Developed strong working relationships with
vendors to facilitate efficient resolution of issues or
disputes arising from invoicing errors or
discrepancies in payment amounts. - Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Reached out to vendors and customers to verify information and follow up on client issues.
Receptionist
NECA
04.2000 - 09.2004
- Welcomed customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
- Maintained confidentiality of information regarding clients and company.
- Scheduled office meetings and Board meetings with lunch and copies of minutes.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Sorted, received, and distributed mail correspondence between departments and personnel.
- Answered central telephone system and directed calls accordingly.
- Handled incoming and outgoing package deliveries, working with vendors to complete special requests and track missing packages.
- Helped office staff prepare reports and presentations for internal or client-related use.
- Organized, maintained and updated information in computer databases.
Education
Associate of Arts - Legal Studies
East Los Angeles College
Monterey Park, CA01-2014
Skills
- Accurate document retrieval
- Accurate transaction tracking
- Calendar management
- Document preparation
- Donor communication skills
- Relationship builder
- Event management expertise
- Fluent in Spanish
Timeline
Administrative Assistant
St. Francis High School
08.2024 - Current
Executive Administrative Assistant
Lay Mission Helpers Association
08.2017 - Current
Accounts Payable Assistant
Community Partners
09.2016 - 09.2017
Receptionist
NECA
04.2000 - 09.2004
Associate of Arts - Legal Studies
East Los Angeles College
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