PastPerfect Collections Management
Luna Galvan
Edinburg
Summary
Dedicated museum professional with five years of comprehensive experience in archives, collections management, and registration, seeking to continue my expertise in a non-profit organization that values community engagement and cultural preservation. Committed to fostering meaningful connections through meticulous collections work and driven by a passion for sharing historical narratives that resonate with diverse audiences. Eager to contribute my skills to an organization that prioritizes cultural understanding and social impact.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Collections Manager
Museum Of South Texas History
03.2024 - Current
- Object Cataloging: Expertise in cataloging and tracking museum collections using specialized database systems.
- Condition Reporting: Experience in documenting the condition of artifacts and artworks, including handling conservation needs.
- Data Entry & Documentation: Skilled in entering and updating records in collection management systems (e.g., PastPerfect, CatalogIt).
- Digital Cataloging: Experience with digitalization of collections, ensuring proper metadata and image documentation.
- Preventive Conservation: Awareness of best practices for preventing damage to objects, including appropriate storage and handling.
- Environmental Control: Familiarity with controlling environmental factors (e.g., temperature, humidity) to preserve artifacts.
- Cross-department Collaboration: Experience working closely with curatorial, education, and public program teams to ensure cohesive project execution.
- Budget Management: Experience managing budgets for object handling, transportation, and insurance needs.
- Timelines & Deadlines: Capable of managing multiple projects and deadlines, including object processing, storage, and exhibition planning.
- Image Management: Experience in digital photography and managing visual records of objects.
- Attention to Detail: Ensuring the accuracy of records and reports to prevent issues in collections management.
Museum Registrar
Museum Of South Texas History
06.2022 - 02.2024
- Record Management: Proficiency in managing and organizing all museum collection records such as acquisitions, incoming and outgoing loans, Deed of Gifts, Insurance policies, and donor files.
- Data Entry & Documentation: Skilled in entering and updating records in collection management systems (PastPerfect, CatalogIt)
- Loan Agreements: Experience in preparing and managing loan documentation, including conditions reports and insurance policy.
- Risk Management & Security Protocols: Familiarity with museum security procedures and best practices for protecting collections
- Training & Development: Provided hands-on instruction in cataloging and inventory management, ensuring interns gained practical experience while adhering to the museum’s standards.
- Project Management & Task Delegation: Delegated tasks effectively, ensuring that interns and volunteers took on responsibilities appropriate to their skill levels while contributing to larger museum initiatives.
Collections & Archive Assistant
Museum of South Texas History
10.2019 - 05.2022
- Document Preservation: Handled fragile and historical documents, ensuring proper preservation and archival techniques.
- Cataloging & Accessioning: Accessioned, cataloged, and recorded photos and documents; maintaining detailed and accurate records.
- Archival Management: Streamlined database systems for newly digitized records and documents, improving access and efficiency.
- Data Entry & Analysis: Gained expertise in data entry, analysis, and reporting; ensuring data integrity and accuracy.
- Team Leadership & Training: Trained and supervised 5 volunteers and student interns in cataloging, digitizing, and recording artifacts.
- Organizational Skills: Demonstrated strong organizational skills in managing large collections and ensuring efficient collection and archival processes.
Cashier
The Home Depot
02.2016 - 04.2017
- Exercised teamwork skills with fellow coworkers
- Managed cash and card transactions with customers
- Maintained excellent customer service with customers
Docent
Museum of South Texas History
05.2015 - 07.2015
- Built confidence, experience, and responsibilities with visitors
- Monitored the exhibits; provided useful information to the visitors while on their tour
- Volunteered 35 hours a week for five weeks in the summer between May and July of 2015
Education
Bachelor of Arts - Anthropology
University of Texas Rio Grande Valley
Edinburg, TX12.2018
Associate of Arts - Interdisciplinary Studies
South Texas College
Weslaco, TX05.2015
Skills
- Museum Artifact Preservation
- Department oversight
- Ethical approach
- Expertise in PastPerfect, CatalogIt Software
- Accession Records Management
- Proper Historical Document Handling
- Volunteer training
- Exceptional organization
- Bi-literate
Volunteer Experience
Docent, Museum of South Texas History, 05/01/15, 07/01/15, Built confidence, experience, and responsibilities with visitors, Monitored the exhibits; provided useful information to the visitors while on their tour, Volunteered 35 hours a week for five weeks in the summer between May and July of 2015
Certification
- Introduction to Archives PreserveThis, Completed: April 7, 2020
- Preservation Techniques and Methods PreserveThis, Completed May 7, 2022
- Preservation of Photographic Material PreserveThis, Completed: November 8, 2021
- Introduction to AV Materials PreserveThis, Completed: November 29, 2022
- Digital Curation for Librarians and Archivists PreserveThis, Completed: May 4, 2023
- Storage for Museum Collections City of Angels Conservation, Completed: May 14, 2021
Software
CatalogIt Collections Management
Microsoft Word - Basic
Microsoft Excel - Basic
Microsoft Access - Basic
Microsoft Powerpoint - Basic
Timeline
Collections Manager
Museum Of South Texas History
03.2024 - Current
Museum Registrar
Museum Of South Texas History
06.2022 - 02.2024
Collections & Archive Assistant
Museum of South Texas History
10.2019 - 05.2022
Cashier
The Home Depot
02.2016 - 04.2017
Docent
Museum of South Texas History
05.2015 - 07.2015
Bachelor of Arts - Anthropology
University of Texas Rio Grande Valley
Associate of Arts - Interdisciplinary Studies
South Texas College
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