Luz Baier

Perform grant billing from contracts granted by the city, state, federal, and private institutions. Monitoring of the budgets for each contract to ensure the proper spending of the funds. Start-to-end billing process for grants (Federal, State, City, and Private).

• Review grant agreements and contracts to identify the funding amounts, budgets, due dates, and other billing requirements.
• Identify and establish individual billing methodologies based on the funders' identified requirements.
• Monitor contract budgets to ensure that billing amounts stay within the established line-item allotments.
• Utilize these budgets to assign costs to individual grants for billing purposes, to ensure proper accounting for grant expenses, and to alleviate the risk of double-billing expenses.
• Preparing monthly and quarterly billings to funder agencies under grant agreements and contracts. This process includes gathering information from the general ledger, collecting appropriate backup documentation, preparing billings using forms provided by the funder agencies, preparing invoices, submitting the billings, providing follow-up information to funders, and managing the receipt of the funds.
• Follow grant match regulations, and record them in the general ledger.
• Record billing transactions in the general ledger.
• Review monthly income statements to ensure the data recorded was properly allocated.
• Maintaining an Accounts Receivable Manual to summarize the billing, matching, reporting, and documentation requirements for each grant or funding contract received.
• Prepare, review, and monitor the grant budget, and meet with program managers and directors to ensure proper financial integrity and optimal fund utilization.
• Work with the Budget Director and Contracts Department to create amendments and/or budget modifications during the duration of the contract.
• Assist with the grant audit (internal and external).

Accurately perform data entry, bookkeeping, basic accounting, and internal reporting for non-profit businesses. Lead group collaboration with Business Development, Prospect Researcher, Director of Finance, and Database Administrator for data integrity, process improvement, communications, and cycle time reduction.

Manage bank deposits of monetary donations from cash, checks, credit cards, and online via ImportOmatic, and previously used Convio Luminate into Raiser’s Edge non-profit business software.

• Account Payables journal entries for payments in Ceres.

• Prepare daily revenue reports.

• Work with the accountant on financial reporting and generate reports for auditors (leases, bank reconciliations, investments, etc.).

• Prepare bank reconciliations.

• Journal entries in Ceres: accounting and inventory software.

• Volunteered to create process improvement guidelines for data entry activities and Spanish translation.