Summary
Overview
Work History
Education
Skills
Timeline
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Luz Chan

Carson,CA

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

9
9
years of professional experience

Work History

Executive Assistant

The Walt Disney Company
01.2019 - Current
  • Responsible for admin support for 4 DEI Enterprise executives
  • Handle confidential and sensitive information with discretion and tact.
  • Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinate conferences and monthly meetings.
  • Process travel expenses and reimbursements for executive team and senior management group.
  • Arrange travel arrangements
  • Help facilitate training and onboarding for incoming office staff.
  • Support business and hospitality needs of corporate partners and staff during meetings and company events.
  • Process and submit all vendor invoices and purchase orders through SAP
  • Schedule conference rooms, meetings and zoom video calls
  • Respond to emails and other correspondence to facilitate communication and enhance business processes on behalf of executives
  • Handle all scheduling and logistics planning for conferences and monthly meetings
  • Submit and facilitate IT requests and repairs for executives and department
  • Manage administrative functions, including complex calendar management with focus on proper allocation of executive availability

Executive Assistant to the Chief Executive Officer

El Rey Network
08.2014 - 12.2018
  • Responsible for admin support for the President of El Rey Network & SVP, Head of Business & Legal Affairs
  • Ordered all office supplies including ink cartridges, toner and paper
  • Managed the President's/GM complex and frequently changing travel arrangements and coordinated the pre-planning of trips
  • Oversight of office management and supervision of receptionist and all executive assistants
  • Created expense reports, budgets and filling systems
  • Researched, propose and implement vendor services to decrease costs to monthly expenses
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
  • Coordinated company special events and other employee morale functions
  • Processed travel expenses and reimbursements
  • Distributed company-wide announcements, book conference rooms and coordinate catering for annual staff development forum
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings
  • Supported the human resources department in the annual employee review process to manage performance merit increases
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts

Education

Fundamentals Of Project Management -

UCLA Extension
Los Angeles, CA
2018

Bachelor of Arts - Business Administration

UCLA
Los Angeles, CA
06.2009

Skills

  • Over 10 years of executive support
  • Technical Support
  • Scheduling
  • Expense Reporting
  • Travel Administration
  • Information Confidentiality
  • Strong organization skills
  • Accurate and detailed
  • Fluent bilingual
  • Concur

Timeline

Executive Assistant

The Walt Disney Company
01.2019 - Current

Executive Assistant to the Chief Executive Officer

El Rey Network
08.2014 - 12.2018

Fundamentals Of Project Management -

UCLA Extension

Bachelor of Arts - Business Administration

UCLA

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Luz Chan