Luz Valentin
New Haven,CT
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible and productive professional when working with little to no supervision.
Overview
5
5
years of professional experience
Work History
Administrative Assistant
MCCA, Inc.
Norwalk, CT
02.2008 - 01.2009
- Developed and updated spreadsheets and databases to track, analyze and report on performance, progress, residential, restraints and seclusion, admissions, bed tracking and incident reports.
- Organized weekly staff meetings and logged minutes for company records.
- Sorted and distributed office mail to staff.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Scheduled office meetings and client appointments for staff teams.
- Generated reports and typed letters in Word and Microsoft Excel.
- Confirmed appointments, communicated with clients and updated client insurance records.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Checked-in visitors and managed logbooks to comply with security initiatives.
- Accurately handled data entry for [14] clients into company-based software.
- Evaluated source documents to locate information needed for each data entry field.
- Translator Spanish to English.
Office Manager
Preperty LLC
New Haven , CT
05.2005 - 07.2007
- Maintained Yardi database with Tenants updates and report generation along with daily closeouts.
- Maintained computer and physical filing systems.
- Confirmed appointments, communicated with tenants and updated tenant's records.
- Managed multiple tasks and met time-sensitive deadlines.
- Managed over 20 tenant's and potential clients calls directing calls accordingly.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Managed over 20+ tenant's calls daily to resolve tenant's issues and schedule appointments.
- Kept records in Yardi Systems to maintain tenants work orders, data and daily closeouts.
- Translator Spanish to English (meetings, documents, work orders, etc.)
- Office bookkeeping (receiving, distributing, scanning, depositing in appropriate destined banks and logging all payments)
Office Manager
Antignani & Maresca, PC (Attorneys At Law)
Bridgeport, CT
09.1997 - 05.1998
- Maintained computer and physical filing systems.
- Confirmed appointments, communicated with clients and updated client records.
- Managed over 20 calls per day and directed calls accordingly.
- Kept reception area clean and neat to give visitors positive first impression.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Sorted, received and distributed mail correspondence between personnel.
- Translator Spanish to English.
- Handled immigration documents.
Receptionist
Building And Land Technology
Wilton, CT
04.1996 - 05.1996
- Confirmed appointments, communicated with clients and updated client records.
- Managed over 15 client's calls and directed calls accordingly.
- Performed clerical support to company employees by copying, faxing and filing documents.
- Sorted, received and distributed mail correspondence between personnel.
Assembler/Machine Operator
Edwin Gaynor Company
Stratford, CT
04.1994 - 07.1995
- Set up and ran machinery to produce electrical products for industrial needs.
- Operated machining equipment safely with team of operators.
- Set up and operated various machine tools to produce precision parts.
Education
No Degree - Medical Transcriptionist
ICS Learning Systems
Scranton, PA06.1999
Professional Certification - Executive Secretary in Information Processing
Katherine Gibbs Business School
Norwalk, CT06.1993
Skills
- Ease with Computers and Technology
- Office Equipment Operation
- Customer Service
- Data Entry
- Bilingual in Spanish and English
- Reception Duties
- Highly Efficient and Productive
- Multi-Line Phone Systems
- Attention to Detail
- Fast Learner
- Positive Attitude
Timeline
Administrative Assistant
MCCA, Inc.
02.2008 - 01.2009
Office Manager
Preperty LLC
05.2005 - 07.2007
Office Manager
Antignani & Maresca, PC (Attorneys At Law)
09.1997 - 05.1998
Receptionist
Building And Land Technology
04.1996 - 05.1996
Assembler/Machine Operator
Edwin Gaynor Company
04.1994 - 07.1995
No Degree - Medical Transcriptionist
ICS Learning Systems
Professional Certification - Executive Secretary in Information Processing
Katherine Gibbs Business School
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