LYDIA AREVALO

· Overseeing and supporting AR team companywide with: Collection efforts, review of companywide aging, collaborating with team to ensure accurate and timely billings are process and resolve billing discrepancies companywide

· Lead implementation of Siteline for companywide billing automation and cost savings for Project Management team and AR department

· Ensure and process contractor monthly AIA G702/G703, ensuring all supporting documents are submitted per GC Requirements and contract terms

· Oversee AR companywide with approved monthly billings are accurately in Sage & Siteline prior to closing deadline

· Provide weekly companywide cash reporting to the Controller, CFO, and management

· Provide companywide 4-week cash projection to the Controller and CFO

· Provide monthly Aging report with collection notes to Management and assist with any questions or concerns

· Collection calls for billings over 30 days due (via emails, phone) and provide required forms per contract terms

· Work with the payroll team to provide CPRs, OCIPs, Union compliance to ensure payments are not delayed

· Responsible for Job Set up of AR related items to Sage & Siteline: CA & AZ Vai Resorts $ 20 million and QTS $ 7 million for AZ

Submit monthly billing – using portals (Textura/GC Pay/Procore/E Builder)

· Work with the Project Management team to ensure monthly payment applications are accurately reported and billing packages are submitted in a timely manner

· Maintain excellent Customer and Vendor relationships

• Worked hand and hand with computer programmers for one year designing installment plan program, growing the installments from 6 a month to over 1000 a month
• Maintained accurate financial records by regularly reconciling accounts receivable ledgers.
• Ensured timely payments from clients through effective communication and proactive followups.
• Posted customer payments by recording cash, checks, and credit card transactions.
• Verified discrepancies and resolved clients' billing issues
• Analyzed aging reports and provided recommendations for improving collections efforts.
• Implemented new collection strategies that led to the recovery of lost revenue.
• Developed and maintained strong client relationships, fostering trust and open communication.
• Prepared bills receivable, invoices, and bank deposits.
• Provided exceptional customer service by addressing client inquiries promptly and professionally.
• Processed incoming payments in accordance with established financial policies.
• Completed daily process adjustments to maintain accuracy.
• Reduced outstanding account balances through diligent follow-up on past due invoices.
• Reconciled daily AR ledger and verified proper posting.
• Managed a team of accounts receivable specialists, providing guidance and support for optimal performance.
• Negotiated payment terms with clients to facilitate mutually beneficial agreements while maintaining company profitability goals.
• Created monthly reports detailing accounts receivable performance metrics for senior management review.
• Implemented training programs for new hires within the accounts receivable department, ensuring consistent quality standards across the team.
• Improved department efficiency through the adoption of new technologies and automation tools.