Lydia Collazo
Bookkeeper/Staff Accountant
Providence,RI
Summary
Seasoned, bilingual, non-profit staff accountant/bookkeeper with 20+ years specializing in grant management and compliance with state and federal regulations, reporting directly to top level management. Highly organized and detail-oriented with great multitasking and task prioritization skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
30
30
years of professional experience
Work History
Senior Staff Accountant
Community Action Partnership Of Providence
05.2022 - 07.2023
- Recognize revenue and ensure that it is properly allocated
- Record and track grant expenditures for multiple departments
- Assisted with annual audit
- Ensured compliance with our grant expenditures and reporting
- General ledger entries in Financial Edge
- Reviewed documents and accounts for discrepancies and resolved variances.
- Updated general ledger with latest entries.
- Gathered, analyzed and reported financial information.
- Prepared monthly journal entries and reconciliations.
- Reconciled accounts and created documents for monthly closure procedures.
- Handled month-end and year-end end finances by managing and reporting fixed assets and other data.
Business Office Assistant/Bookkeeper
Federal Hill House
07.2019 - 07.2021
- Reviewed invoices, payment requests, advance requests, expense reimbursements, and proper coding, prior to approval.
- Developed correspondence letters, memos, and emails.
- Responded to inquiries from callers seeking information.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Maintained and processed invoices, deposits, and money logs.
Bookkeeper
Style Accessories, Inc.
05.2018 - 06.2019
- Completed payroll for employees and maintained detailed records of procedures.
- Established QuickBooks accounting system to reflect accurate financial records.
- Reported financial data and updated financial records in ledgers and journals.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Reconciled and corrected issues with financial records.
Program Assistant
Rhode Island Housing
05.2015 - 04.2018
- Process and approve expenditures/drawdowns and compile appropriate financial reports in an accurate and timely manner, monitor expenditures to ensure compliance with approved budgets and adequate expenditure rates, process funding recapture to HUD
- Review program reporting and submit timely to HUD; respond to HUD requests for additional information
- Provide administrative support for tasks related to the annual submission of the HUD Continuum of Care application, including preparation for renewal ranking, evaluating program application, the annual point in time homeless count and grant related trainings
- Process technical submissions and grant agreements
- Maintain grant files, update program database and process file close-out
- Assist with other program related duties as needed.
Administrative Assistant/Bookkeeper
RCM Cleaning, INC
01.2014 - 05.2015
- Oversee front-office operations and provide impeccable customer service
- Exercise independent judgment, decision making abilities and high level of confidentiality
- Collaborate with various levels of management to gather information pertaining to key issues
- Coordinate the interviewing process between management and new hire employees
- Assist out of town candidates with travel, hotel, and car service arrangements
- BOOKKEEPING
- Manage company accounting and reporting functions as well as weekly payroll processing for employees
- Oversaw diversified Accounts Payable/Receivable and expense control procedures including bank and account reconciliation, cash receipts, disbursements, finance charges, billings, invoicing, journal entries, purchase order/inventory verification, and preparation of daily bank deposits
- Research account transactions, demonstrating a keen ability to recognize and resolve discrepancies
- Follow through on timely and accurate month-end closings and financial reporting activities
- Negotiate and enforce collections to expedite the clearance on delinquent accounts
- Establish and maintain Human Resources-related employee files reflecting salary increases,
- Deductions, garnishments, benefits, payroll exemptions, and W-2 with holdings exercising a high level
- Of confidentiality.
Administrative Assistant/Bookkeeper
TAXICAB PRODUCTS, INC
01.2012 - 01.2014
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Liaised between clients and vendors and maintained effective lines of communication.
Administrative Assistant/Bookkeeper
ALTECH PACKAGING CO., INC
01.1994 - 01.2010
- BOOKKEEPING
- Manage company accounting and reporting functions as well as weekly payroll processing for employees
- Oversaw diversified Accounts Payable/Receivable and expense control procedures including bank and account reconciliation, cash receipts, disbursements, finance charges, billings, invoicing, journal entries, purchase order/inventory verification, and preparation of daily bank deposits
- Research account transactions, demonstrating a keen ability to recognize and resolve discrepancies
- Follow through on timely and accurate month-end closings and financial reporting activities
- Negotiate and enforce collections to expedite the clearance on delinquent accounts
- Establish and maintain Human Resources-related employee files reflecting salary increases,
- Deductions, garnishments, benefits, payroll exemptions, and W-2 with holdings exercising a high level
- Of confidentiality.
- ADMINISTRATIVE ASSISTANT
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Volunteered to help with special projects of varying degrees of complexity.
Education
Associate of Science - Computer Programming, Computer Languages
Empire Technical School
New York, NYHigh School Diploma -
VINELAND HIGH SCHOOL
Vineland, NJSkills
- Skills Summary
- Accounts Payable/Receivable
- Credit &Collections
- Month-End Closings
- Account Reconciliation
- Weekly Payroll Processing
- Customer Service
- Office Management
- Human Resources Coordination
- Journal Entries
- Proficient in QuickBooks, Microsoft Word, Excel,
- Financial Edge
- Expense Control
- Front-Office Operations
- Business Operations
- Google Chrome
- Calendar Management
- Business Correspondence
- Logistics Coordination
- Program Requirements
- Employee Timesheet Processing
- Expense Reports
- Multitasking and Organization
Languages
Spanish
Native or Bilingual
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
The best way out is always through.
Robert Frost
Timeline
Senior Staff Accountant
Community Action Partnership Of Providence
05.2022 - 07.2023
Business Office Assistant/Bookkeeper
Federal Hill House
07.2019 - 07.2021
Bookkeeper
Style Accessories, Inc.
05.2018 - 06.2019
Program Assistant
Rhode Island Housing
05.2015 - 04.2018
Administrative Assistant/Bookkeeper
RCM Cleaning, INC
01.2014 - 05.2015
Administrative Assistant/Bookkeeper
TAXICAB PRODUCTS, INC
01.2012 - 01.2014
Administrative Assistant/Bookkeeper
ALTECH PACKAGING CO., INC
01.1994 - 01.2010
Associate of Science - Computer Programming, Computer Languages
Empire Technical School
High School Diploma -
VINELAND HIGH SCHOOL
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