Lydia Gilbert
Urbanna,VA
Summary
Highly motivated, detail oriented professional seeking an Administrative position that allows me to leverage my background and knowledge in a public sector environment to effectively provide efficiency and organization for the department.
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
27
27
years of professional experience
Work History
Director
Gloucester County Public Schools
Gloucester, VA
01.2023 - Current
- Provide vision, leadership, and management for nutrition program with approximately 55 employees.
- Develop and implement department standards and procedures for food presentation, service, and safety. compliance with all United States Department of Agriculture (USDA), State, and Local regulations.
- Establish and maintain 3-million-dollar budget, monitor revenue, and authorize expenditures ensuring sustainability.
- Manage procurement, including coordinating bids with County Purchasing Department, evaluating suppliers, and controlling food and supply costs.
- Develop appealing, nutrition menus meeting dietary balance and USDA standards.
- Expanded Summer Food Service Program (SFSP) to distribute over 600 meals per day to students during the summer months.
Benefits Specialist
Gloucester County Public Schools
Gloucester, VA
02.2016 - 01.2023
- Compile and process substitute and hourly payroll and post attendance for all employees.
- Implement, setup, and continually train users on Frontline/Time and Attendance program, timekeeping system. Manage employee’s hours and assist users with Time and Attendance and Absence Management systems.
- Process and manage short-term disability claims, calculate short term payroll and sick leave; submit monthly vouchers for short term and long-term disability premiums.
- Process and manage Family and Medical Leave Act (FMLA) requests, communicate closely with Principals, Supervisors, and Human Resource Director to provide updates concerning FMLA.
- Provide orientation for approximately 100 new employees each year with regard to payroll information and benefits; including but not limited to new hire orientation in August.
- Work directly with benefit brokers organizing open enrollment schedules and presentations.
- Managed Selerix benefit system for 900+ employees, ensuring timely enrollment, life event changes, terminations, and processed divisions 1095C forms annually.
Administrative Associate I
Gloucester County Public Schools
Gloucester, VA
05.2007 - 02.2016
- Administered routine bookkeeping and Administrative tasks including, answering phones, addressing concerns, submitting workorders, processing departments payroll, attendance and payment vouchers.
- Administered a complete and systematic set of financial records; prepared financial statements, income statements, cost reports, profit and loss and man meals per hour reports to reflect the financial condition of the department.
- Analyzed and reconciled department’s financial system with county accounting system, prepared necessary budget transfers, reconciled bank statements; prepared and submitted financial report for School Board and State Financial Report (SL12) to State Department.
- Prepared financials for annual State and Federal Audits; processed and verified accuracy of over 500 Free & Reduced applications; gathered financial data and records; auditor’s questions concerning financial reports during audits.
- Managed accounts payable and receivable, ensuring accurate financial records and timely payments.
- Reconciled bank statements, identifying discrepancies and implementing corrective actions to maintain accuracy.
Office Manager
H&H Distributing Co., Inc.
Urbanna, VA
02.1999 - 05.2007
- Maintained office efficiency and services by organizing office operations and procedures; prepared weekly payroll for hourly, salary and commission employees; controlled correspondence; assigned and monitored clerical functions to staff.
- Recruitment, orientation, training and supervision of two office employees; directed all employees and addressed customer’s concerns while general manager worked in the field each day.
- Designed and implemented a company policy by establishing standards and procedures. Implemented and maintained company’s benefit package by working with representatives during start up and annual renewals; maintained business insurance; reported worker’s compensation and insurance claims as well as managed unemployment claims; worked closely with accountant to finalize financials; processed monthly statements; processed daily deposits; reconciled statements and processed payments to vendors.
- Implemented and managed specialized computer software for distribution; worked closely with software support to troubleshoot and solve computer problems.
Education
Bachelor of Science - Business Administration With Accounting Minor
Liberty University
Lynchburg, VA05-2022
Skills
- Excellent computer skills
- Relationship building
- Strategic planning
- Verbal and written communication
- Decision-making
- Budget management
- Financial reporting
- Goal setting
- Program management
Timeline
Director
Gloucester County Public Schools
01.2023 - Current
Benefits Specialist
Gloucester County Public Schools
02.2016 - 01.2023
Administrative Associate I
Gloucester County Public Schools
05.2007 - 02.2016
Office Manager
H&H Distributing Co., Inc.
02.1999 - 05.2007
Bachelor of Science - Business Administration With Accounting Minor
Liberty University