Lydia Jiles
Washington,DC
Summary
I am a results-oriented professional with leadership abilities, problem-solving skills, and team-building experience. With over 15 years of experience in grants administration and management, I have demonstrated strong project management capabilities. My background also includes expertise in grant administration and grant management. My experience showcases outstanding initiative, organization, and superior interpersonal and communication skills, along with a wide range of accounting and operational experience. Smoothly handle administrative requirements for fast-paced [Type] environment by applying excellent recordkeeping, document management and customer relations skills to meet any need. Prepare error-free and clear business paperwork, letters and memoranda. Bringing top-notch clerical, financial administration and [Industry] operations knowledge.
Overview
21
21
years of professional experience
Work History
Staff Assistant
United States Conference of Catholic Bishops
01.2015 - Current
- As the staff assistant provides administrative, logistical, finance processing, and database management for the Blackbaud grant-making program
- As grant administrator position focused on grant activities that include management of CCHD grant-making and allocations and maintaining relevant databases, such as the Blackbaud grant-making and Microix work module
- In addition, support the grant awards and disbursement process in coordination with the grant specialist and financial/accounting staff, including securing and managing grant agreements, monitoring documentation required for initial and subsequent disbursements, and collaborating with internal departments on disbursement processing
- Enter grant data in the Blackbaud grant management system and maintain the database
- Prepare and assemble grant documentation for awards, both electronically and on paper
- Ensure the required documentation is complete and accurate, including initiating and tracking payments for all grant recipients in coordination with the Grant Specialist and maintaining complete and precise grant files, including copies of official grant documents, award approval and budget documentation, correspondence, internal communications, and financial and programmatic reports
- Prepare reports for the Director, outside consultants, and other departments within the US Bishops Conference to review
- An added significant role as the database manager in Blackbaud includes forms designer and forms manager of applications and requirements for CCHD grants.
Grants Specialist Northeast
United States Conference of Catholic Bishops
01.2014 - 01.2015
- As a grants specialist managed all grant activities in the Northeast USA, a task that is only possible through the collaborative efforts of our team, including management of CCHD grant-making, site visits, and conducting training with CCHD diocesan directors
- Coordinate the initiation and activities of 50-58 plus new grants each year, a process that involves the input and expertise of many stakeholders and tracking the full-cycle process
- Read and review 60- 70 CCHD applications during the grant-making cycle, a responsibility that requires the collective wisdom of our team and conduct dialogues with all CCHD diocesan directors
- Oversee grant awards for the Northeast area to generate grant checks for approved grant recipients, a task that is a testament to our shared commitment to supporting those in need
- Create a relationship with grantees, CCHD diocesan directors, and bishops to encourage the work and understanding of CCHD grants, a task that underscores our shared mission and values
- Serve as the grant administrator's backup in transition times and coordinate and develop training for new grant administrators
- In addition, manage and coordinate the database implementation for a yearlong grant-making cycle.
Staff Assistant- Technology
United States Conference of Catholic Bishops
01.2007 - 01.2009
- As staff assistant assisted in the development of the National Collections office during the reorganization of the USCCB
- My tasks included handling all logistics for the NCO, office management, file maintenance, troubleshooting for all database systems, and preparation for committee meetings.
Marketing Specialist
United States Conference of Catholic Bishops
01.2006 - 01.2007
- Developed and implemented marketing and sales plans to achieve growth, hit sales targets, increase revenue, and create and monitor performance indicators
- Served as account manager, sales agent, marketing specialist, and primary point of contact for all USCCB Publishing exhibits throughout the year
- Worked to understand client needs and build and promote robust and enduring customer relationships
- Analyzes and evaluates sales results and presents sales, revenue, expense reports, and realistic forecasts to the management team.
Customer Service Team Leader
United States Conference of Catholic Bishops
01.2003 - 01.2006
- As the Team Leader for the customer service division within the USCCB Publishing department, the responsibilities included monitoring, coordinating, and compiling all orders received via telephone, fax, mail, and Internet
- Assisted in year-end closing activities with the Publishing department and USCCB Accounting and Finance department to ensure accurate book inventory allocation
- Additionally, I collaborated with customer service staff to address backup issues, problems with customers, and the daily functions of the customer service team.
Education
Master of Business Administration -
Trinity Washington University
Washington, DC01.2025
Bachelor of Arts in Business Management -
University of the District of Columbia
Washington, DC01.2009
Skills
Document Management
Calendar Management
Reception duties
Document Control
Additional Qualifications
Proficient in Microsoft Office Suite. Familiar with software applications: Acumen Book, MicroEdge Gifts, Blackbaud Sage Fundraising software, Adobe In-Design, and Microix System.
Volunteer Experience
- Clermont Tenant Association, 2020
- One DC Organizing Neighborhood Equity, 2021
Timeline
Staff Assistant
United States Conference of Catholic Bishops
01.2015 - Current
Grants Specialist Northeast
United States Conference of Catholic Bishops
01.2014 - 01.2015
Staff Assistant- Technology
United States Conference of Catholic Bishops
01.2007 - 01.2009
Marketing Specialist
United States Conference of Catholic Bishops
01.2006 - 01.2007
Customer Service Team Leader
United States Conference of Catholic Bishops
01.2003 - 01.2006
Master of Business Administration -
Trinity Washington University
Bachelor of Arts in Business Management -
University of the District of Columbia
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