Lynee Koester
Minneapolis,MN
Summary
Accomplished Executive Administration Manager with 17+ years of recent experience supporting 5 different Executives in 5 different positions including Board of Directors, President, President Elect, Membership, Communications, Human Resources, and various other department managers within a large, prestigious medical society association servicing over 43,000 worldwide members. Project Manager with outstanding multitasking abilities in the management and participation of cross functional teams that provided numerous quality and efficiency improvements. Genuine team player committed to managing projects and programs flawlessly and providing encouragement to other staff.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Executive Administration Manager
American Academy of Neurology (AAN)
01.2019 - 01.2022
- Promoted to oversee the overall management for the Executive Administration area, and executive administrative assistance to CEO and Board of Directors
- Coordinated and monitored multi-million-dollar budget for Executive Administration, Board of Directors, including legal counsel, governance, and strategy
- Entered budget in system and made forecast changes and was highly successful at staying under budget! Successfully oversaw Project Management in the Executive Administration area and coordinated with staff to streamline processes, execute standard operating procedures, and were able to reduce time and expenses
- Set strategy and led the AAN committee and volunteer appointment processes, including a consistent approach to the new committee member onboarding process which led to an excellent member engagement and an annual member renewal success
- Oversaw and was successful at the volunteer member experience including communications for how members can become more engaged with committees
- Successfully and efficiently planned, managed, and maintained calendar for daily requirements of CEO, including greeting and be exceptionally inviting to visitors, referring inquiries to staff, arranging meetings, and preparing requisite meeting materials
- Ensured that CEO was completely briefed for all events and meetings and provided administrative support for travel arrangements & itineraries, agendas, expense reports, PowerPoint presentations, meeting and event logistics, managing dues and subscriptions, supporting surveys and executive staff retreat
- Oversaw all elite member designation initiatives, including marketing and communications for recruitment of elite members (the most highly retained member types).
Project Manager - Membership
American Academy of Neurology (AAN)
01.2017 - 01.2019
- Successfully set strategy and identified opportunities to improve the member experience and oversaw member recognition initiatives throughout their career
- I successfully received the 2017 Great Performer Award for taking the lead on a complicated and political Committee
- The Appointment process, a process that included the membership and leadership to accomplish the mission of AAN for 2017-2019 which was a year-long process
- The results were 450 letters, and 150 certificates were sent to various members across the world, notifying them of their new appointments and rotations
- We successfully filled all open positions and updated our database, and also notified our membership director
- I collaborated with the membership team to identify opportunities to improve efficiency, best practices, and innovative delivery of customer service
- I oversaw the logistics of several Marketing Plans and led Annual International Scholarship award program which led to the success of members being appointed and expanding their commitment to membership
- I also coordinated events for recipients at the annual conference which also led to them being excited for future opportunities with the AAN and attending these events to network and learn
- Finally, I managed/coordinated all complex membership exhibiting logistics for domestic/international locations which allowed staff to get to know international members well and encourage them to engage in the opportunities we have available for them.
Project Manager - Executive Assistant to Chief Deputy Officer
American Academy of Neurology (AAN)
01.2013 - 01.2017
- I was given the opportunity to coordinate all meeting logistics, agenda materials, travel arrangements, expense reporting and calendar/email management for several committees and subcommittees in this division which successfully allowed these important members to be more engaged and attend these meetings
- I created presentations including Excel spreadsheets, graphs & charts using MS Office tools/technology
- I was able to coordinate and successfully help manage the annual department budget of over $5M by meeting with Senior Leaders to determine yearly budgets, entering budget into the financial system and creating forecast adjustments
- Department included the budgets for Publications Committee, Publications Operational Support and Digital/IT teams
- We were very successful at staying under budget and providing these members with a huge educational and networking benefit
- I was also elected to be the staff liaison to Member Application Review Subcommittee, International Subcommittee, and Senior Member Consortium with heavy member contact and responsiveness
- This was also a great and successful opportunity to engage members and help them learn more about the organization and what we could provide
- I was successful at providing excellent support to Chief Deputy Officer as well as department-wide support for over 60 staff to assist with meeting and travel coordination, finalizing presentations and agendas.
Executive Assistant / Staff Liaison
American Academy of Neurology (AAN)
01.2007 - 01.2013
- I provided superb administrative support to the Communications and Membership Executive Staff members including public relations, creative services, project management & membership departments to keep them on track of upcoming events, meetings, travel and providing resources for their every need
- I managed the logistics of internal campaign and project launches, financials, contracts, mail house and print vendor relationships, community relations and the coordination of numerous project meetings with senior leadership and physicians to keep everyone of upcoming events and to keep everyone’s calendars up to date and keep everything under budget
- I edited webpages for content to continue to increase traffic
- I facilitated and engaged members as the staff liaison to multiple subcommittees and work groups to successfully achieve annual goals: The committees included: International Subcommittee, Member Application Review Subcommittee, Sports Neurology Section, General Neurology Section and Senior Member Consortium
- I was also the liaison to several subspecialty sections to assist in advocacy efforts by coordinating effective out of state events and submitting recommendations for educational programs
- I successfully co-created two highly successful leadership development programs in Washington D.C
- That annually trained over 100 select physicians and board members in how to increase their depth and work with the organization to help them achieve their goals
- I monitored and maintained engaging communication through active listservs and communicated with staff as necessary on sensitive issues and created and conducted surveys to collect data to assist with future planning and to ensure quality.
Education
BACHELOR OF ARTS, BUSINESS ADMINISTRATION -
Ashford University
ASSOCIATE OF APPLIED SCIENCES DEGREE (AAS) - undefined
Sanford-Brown College
Skills
- Process Improvements
- Systems Monitoring
- Expense Reporting
- Office Management
- Employee Management
- Budgeting and financial management
- Calendar Management
- Meeting Coordination
- Document Management
- Recordkeeping and Reporting
- Organization and Multitasking
- Schedule Management
- Microsoft Office Suite
- Project Management
- Event Coordination
- Expense Reports
- Event Planning
- Travel Coordination
- Budgeting and Expense Monitoring
Accomplishments
2017 Great Performer: Chosen as one of 10 great performers at the American Academy of Neurology out of approximately 200 staff.
Essentials of Project Management Certification, Project Management Institute
Mini Master- Project Management, Opus Business Center, College of St. Thomas
MSAE Leadership Academy: Accepted into the program based on skills and abilities and letter of support from the American Academy of Neurology.
Foundations of Business Writing, University of MN
Microsoft Excel – Excel from Beginner to Advanced Proficiency
Certification
- Essentials of Project Management Certification, Project Management Institute
- Mini Master- Project Management, Opus Business Center, College of St. Thomas
- MSAE Leadership Academy
- Foundations of Business Writing, University of MN
- Microsoft Excel - Excel from Beginner to Advanced Proficiency
Timeline
Executive Administration Manager
American Academy of Neurology (AAN)
01.2019 - 01.2022
Project Manager - Membership
American Academy of Neurology (AAN)
01.2017 - 01.2019
Project Manager - Executive Assistant to Chief Deputy Officer
American Academy of Neurology (AAN)
01.2013 - 01.2017
Executive Assistant / Staff Liaison
American Academy of Neurology (AAN)
01.2007 - 01.2013
BACHELOR OF ARTS, BUSINESS ADMINISTRATION -
Ashford University
ASSOCIATE OF APPLIED SCIENCES DEGREE (AAS) - undefined
Sanford-Brown College
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