Lynette Beiser
Hamilton,OH
Summary
Diligent Business Administrator with over 35 years of experience leading teams through successful corporate operations and sustainable growth. Cooperative facilitator of collaborative organizational structures and sustained productivity. Fiscally responsible budget and finance supervisor, providing oversight in collaboration with CFO and other financial supervisors. Able to adapt and master multiple industries, i.e., aerospace, agriculture, transportation, construction, real estate, etc.
Overview
37
37
years of professional experience
Work History
Executive Business Administrator
BC Crushing & Screening, LLC
01.2023 - Current
- Developed comprehensive reports for executive review, providing valuable insights into key performance indicators and areas for improvement.
- Enhanced team collaboration by organizing regular meetings, establishing clear communication channels, and promoting a positive work environment.
- Maintained strict adherence to regulatory compliance guidelines by conducting regular audits and updating policies as needed.
- Boosted company revenue by identifying growth opportunities and implementing strategic business initiatives.
- Championed a culture of continuous learning and development by initiating employee training programs, workshops, and knowledge-sharing sessions.
- Generated innovative solutions to complex challenges faced in day-to-day operations or during crucial projects.
- Oversaw financial management functions, including budgeting, forecasting, cash flow analysis, and expense tracking to ensure fiscal responsibility across all departments.
- Balanced multiple responsibilities simultaneously without compromising on the quality of work delivered under tight deadlines.
- Fostered strong rapport with clients, vendors, and stakeholders through consistent follow-up and communication.
- Prepared operational and salary budgets.
- Reduced errors in accounting and financial reporting by modifying current processes.
- Spearheaded marketing initiatives.
- Developed improved recruiting methods to reduce turnover and build highly effective teams.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
Dispatch Coordinator
Beiser Trucking, LLC
04.2009 - Current
- Streamlined communication between drivers, customers, and management for improved customer satisfaction.
- Mitigated potential conflicts between drivers or customers by acting as a liaison during high-pressure situations.
- Maintained accurate records of dispatched orders, ensuring efficient billing processes and client satisfaction.
- Coordinated daily dispatch operations to ensure on-time deliveries and maximize fleet utilization.
- Implemented GPS tracking system, improving route accuracy and minimizing delivery times.
- Enhanced dispatch efficiency by implementing new routing strategies and optimizing driver schedules.
- Managed emergency situations effectively, coordinating alternate routes or resources to minimize disruption to the delivery process.
- Provided ongoing support for drivers with route adjustments, load information, or other assistance as needed during their shifts.
- Trained newly hired dispatchers on company policies and procedures, fostering a cohesive team environment focused on customer service excellence.
- Organized paperwork and explained individual job parameters for each assignment.
- Ensured compliance with federal transportation regulations through diligent record keeping and adherence to safety standards.
- Coordinated regular inspections of vehicles and scheduled preventive maintenance.
- Checked weight of vehicles and load parameters against customer specifications and DOT requirements.
- Supported long-term growth by participating in strategic planning discussions about future staffing needs.
- Managed customer accounts and invoicing.
- Facilitated communications between customers and field personnel to answer questions or resolve concerns.
- Monitored and tracked dispatch communication systems.
- Received new orders, prepared documentation, and assigned personnel.
- Coordinated schedules for optimal coverage of daily workload and adjusted quickly to changing demands.
- Preserved accurate records of dispatched orders, deliveries and receipts.
Finance Manager
Big S Farms, LLC
04.2009 - Current
- Reviewed documentation and identified financial discrepancies where applicable.
- Ensured compliance with local, state, federal tax regulations; timely filing of all required documents, mitigating potential penalties or fines.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Processed invoices and contacted appropriate parties for timely payment receipt.
- Trained new and existing staff members in various financial procedures to prepare for job requirements.
- Optimized cash flow with diligent monitoring of accounts receivable and payable.
- Negotiated favorable terms with vendors, resulting in significant cost savings for the company.
- Developed comprehensive financial reports for executive decision-making support.
- Improved financial forecasting accuracy, utilizing advanced analytical models.
- Created organizational structures to improve accounting and finance functions.
- Executed vendor setup and payment, administration of bank accounts and account reconciliations.
- Implemented risk management strategies to protect company assets and minimize losses.
- Managed multimillion-dollar budgets, ensuring accurate allocation across departments.
- Negotiated with suppliers to improve payment terms, enhancing cash flow management.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
Accounting Clerk
Beiser Farms, Inc.
05.2001 - Current
- Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
- Managed accounts payable and receivables and payroll.
- Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Enhanced financial reporting accuracy by conducting thorough account reconciliations and resolving discrepancies promptly.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Handled day-to-day accounting processes to drive financial accuracy.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Input financial data and produced reports using Quickbooks.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
Senior Buyer
AIM, Inc.
11.1987 - 07.2007
- Created and updated regular inventory reports and records.
- Maintained sufficient inventory levels to meet customer demands at all times.
- Analyzed inventory data to identify and address stock discrepancies.
- Participated in regular cycle counts to confirm accuracy of inventory records.
- Enhanced procurement efficiency by streamlining the purchasing process and implementing cost-saving measures.
- Developed comprehensive reporting tools, providing insight into purchasing performance metrics and highlighting areas for improvement in the procurement process.
- Facilitated smooth communication between suppliers and internal departments regarding production timelines, order updates, and any changes in product specifications.
- Analyzed and reviewed reorder report recommendations for daily and weekly replenishment, making recommendations on product offerings based on consumer data.
- Maintained appropriate inventory levels based on management direction and customer demand.
- Reduced lead times on key items by optimizing order quantities and stocking strategies based on historical demand patterns.
- Prepared periodic purchasing and supply reports, verifying supply and establishing professional connections with vendor representatives.
- Improved inventory management by implementing an automated system to track stock levels and reorder points.
- Administered purchase order processes and placed orders as requested, streamlining ordering process and receipt organization for future reference.
- Negotiated with suppliers for favorable pricing, resulting in reduced costs and improved profit margins.
- Maintained complete documentation and records of all purchasing activities.
- Built long-term supplier relationships with vendors to establish quality and competitive pricing.
- Placed orders for merchandise consistent with quality, quantity and other specification requirements.
- Collaborated with sales team to identify and fulfill customer needs.
- Analyzed sales and inventory data to determine purchasing needs and reorder points.
- Researched and identified new suppliers and vendors.
Education
Accounting
Wilmington College
Cincinnati, OHSkills
- Operations management
- Human resources management
- Effective communication
- Executive support
- Staff supervision
- PowerPoint
- Microsoft Office Suite
- Managing multiple projects
- Project management
- Financial reporting
- Business plan development
- Sales management
- Negotiation
- Credit management
- Team recruiting
- Marketing initiatives
- Conflict mediation
- Contracts
- Training manuals and processes
- Accounting control
- Managing multiple priorities
- Problem-solving
- Critical thinking
- Organizational skills
- Verbal and written communication
- Planning and prioritization
- Data entry
- Interpersonal skills
- Analytical thinking
- Records and database management
Timeline
Executive Business Administrator
BC Crushing & Screening, LLC
01.2023 - Current
Dispatch Coordinator
Beiser Trucking, LLC
04.2009 - Current
Finance Manager
Big S Farms, LLC
04.2009 - Current
Accounting Clerk
Beiser Farms, Inc.
05.2001 - Current
Senior Buyer
AIM, Inc.
11.1987 - 07.2007
Accounting
Wilmington College
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