Lynette Chester
Houston,Texas
Summary
Professional Secretary with over 30 years of experience managing daily administrative support tasks and operations. Well-organized, quick learner committed to delivering high-quality results. Adaptable and versatile worker providing excellent customer service within dynamic environments.
Overview
22
22
years of professional experience
Work History
OPERATIONS COORDINATOR II
HARRIS HEALTH SYSTEM – LYNDON B. JOHNSON HOSPITAL
11.2016 - Current
- Admin support to Director of Food & Nutrition Services
- Daily payment and processing of department invoices in PeopleSoft
- Support daily operations of the department of 60+ employees
- Daily data input into Excel workbooks for daily hospital unit inventory levels
- Update the menu on the café TV monitors daily
- Department Timekeeper in UKG
- Supply Restocking
Daily report generation in Suitepoint
HIPAA guideline compliance
Mail distribution
Spreadsheet Management
Schedule Management
File Management
Accounts receivable and payable
Presentation Creation
Invoice Processing
Attention to Detail
Supply OrderingType letters and memos - Update the Department Org Chart in Visio
- Maintain inventory and order supplies
- Onboarding of new hires and contractors.
SENIOR ADMINISTRATIVE ASSISTANT
KELLY SERVICES (Temporary assignment with EXXONMOBIL)
01.2010 - 03.2014
- Supported VP/Global Department Manager, five of his direct reports and several Portfolio Managers to organize Excel spreadsheets of non-operating surplus properties worldwide
- Arranged business travel for Manager and his direct reports
- Submitted Manager’s expense reports in a timely manner using Concur system
- Maintained Organization Charts in PowerPoint and Visio
- Edited and animated PowerPoint slide presentations
- Maintained/updated building tenant floor plan database monthly
- Scheduled meetings and catering for department meetings
- Organized files and processed files to be sent to be archived at off-site storage facility
- Typed letters and documents using Microsoft Word processing software and updated spreadsheets using Microsoft Excel
- Maintained strict level of confidentiality
- Replenished office supplies/distributed the mail.
CUSTOMER MASTER DATA SPECIALIST
EXXONMOBIL CHEMICAL COMPANY
01.2010 - 03.2014
- Productively helped to build new department structure and customer database
- Maintained key company/client data and shipping information in SAP
- Worked on several Excel projects to develop data for local as well as international locations
- Prepared huge amounts of data in Excel using V-lookup and other functions in Excel for input into the mass update reporting system in SAP
- Checked and verified data and numbers for accuracy
- Primary contact to give computer access to select group needing SAP server access
- Analyzed data and provided recommendations
- Maintained and updated complex spreadsheets and various department reports.
SENIOR ADMINISTRATIVE ASSISTANT
EXXONMOBIL CHEMICAL COMPANY
09.2002 - 04.2008
- Supported Marketing Manager and Product Managers
- Prepared spreadsheets in Excel and typed letters and memos using word processing software in Microsoft Word Processor
- Screened incoming department calls and maintained files and records
- Arranged manager’s and team’s business travel and assisted in various projects
- Scheduled meetings and video conferences for global team meetings
- Assisted with the preparation of various department reports
- Handled external/internal requests for company MSDS sheets.
Education
Word Processing/Accounting -
MASSEY BUSINESS COLLEGE
Houston, TX01.1984
HS Diploma -
JAMES MADISON HIGH SCHOOL
Houston, TX01.1982
Skills
- Microsoft Word
- PowerPoint
- Outlook
- Access
- Intermediate Excel
- SAP
- Excellent customer service and interpersonal skills
- Capable of working independently under pressure
- Maintain strict level of confidentiality
- Able to effectively present information and respond to questions from management, employees and vendors
- Manage interpersonal relationships in a positive and effective manner
- Ability to work under strict deadlines
- Pleasant phone etiquette
- Type 65 wpm
Timeline
OPERATIONS COORDINATOR II
HARRIS HEALTH SYSTEM – LYNDON B. JOHNSON HOSPITAL
11.2016 - Current
SENIOR ADMINISTRATIVE ASSISTANT
KELLY SERVICES (Temporary assignment with EXXONMOBIL)
01.2010 - 03.2014
CUSTOMER MASTER DATA SPECIALIST
EXXONMOBIL CHEMICAL COMPANY
01.2010 - 03.2014
SENIOR ADMINISTRATIVE ASSISTANT
EXXONMOBIL CHEMICAL COMPANY
09.2002 - 04.2008
Word Processing/Accounting -
MASSEY BUSINESS COLLEGE
HS Diploma -
JAMES MADISON HIGH SCHOOL
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