Lynn Malone
Bookkeeper
Pensacola,FL
Summary
Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Excelled in corporate bookkeeping services delivery and learned new technologies to improve efficiency. Impressive accounting and communications skills leading to desirable outcomes.
Overview
29
29
years of professional experience
Work History
Bookkeeper
Stonebrook Golf Club
Pace, FL
04.2023 - 08.2023
- Maintained and reconciled general ledger accounts.
- Processed accounts payable and receivable transactions.
- Conducted monthly bank reconciliations.
- Managed payroll processing for staff members.
- Generated invoices for clients and tracked payments received from customers.
- Resolved billing discrepancies with vendors or customers promptly.
- Posted journal entries to the general ledger system accurately and timely.
- Verified accuracy of vendor invoices against purchase orders prior to payment processing.
- Entered deposits, credit card charges and sales entries to facilitate cash management.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Applied effective time management techniques to meet tight deadlines.
- Participated in team projects, demonstrating an ability to work collaboratively and effectively.
Bookkeeping Administrative Assistant
Deluna Management Services
Pensacola, FL
07.2020 - 02.2023
- Developed and implemented procedures for managing accounts payable and receivable, payroll, bank reconciliations, and financial reporting.
- Maintained accurate filing systems for all accounting records, including invoices, receipts and payments.
- Processed customer payments accurately and timely according to company policies.
- Performed daily cash transactions such as deposits, withdrawals, transfers, ensuring accuracy of all records maintained in the general ledger system.
- Reconciled bank accounts on a regular basis to detect irregularities or discrepancies in transactions.
- Managed vendor relations by responding promptly to inquiries regarding payment status or account balances.
- Reviewed contracts related to accounts payable and receivable for accuracy before entering into the system.
- Corresponded with vendors regarding invoices, balances due and refunds and managed vendor accounts database to maintain disciplined and accurate bookkeeping.
- Processed payroll, numerous electronic deposits and employee pay adjustments.
- Received and recorded cash, checks and transfers.
- Prepared and processed payrolls.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Matched orders with invoices and recorded required information.
- Completed and submitted tax forms and returns, workers' comp forms and pension contribution documentation.
- Calculated income and social security tax deductions.
Receptionist
Olive Branch Health & Rehabilitation
Pensacola, FL
07.2017 - 05.2020
- Answered phone promptly and directed incoming calls to correct offices.
- Maintained a neat reception area by organizing materials and tidying up furniture.
- Managed all incoming mail distribution, courier services, faxes, and photocopying documents as requested.
- Updated daily log book with information about visitors entering the premises.
- Assisted with special projects assigned by management when required.
- Served visitors by greeting, welcoming and directing to appropriate personnel.
- Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
Office Manager
Angelini Tile Company, Inc
Pensacola, FL
01.2016 - 03.2017
- Developed and implemented office policies and procedures.
- Maintained filing system for records, correspondence and other documents.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Created spreadsheets in Excel to track data such as vacation requests, sick days .
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Processed payroll accurately ensuring all employees were paid on time.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Organized company events including holiday parties, team building activities .
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Managed office inventory and placed new supply orders.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
- Administered payroll and maintained proper documentation of employee personnel.
Full Charge Bookkeeper
Gulf Coast Specialities, Inc
Pensacola, FL
02.1995 - 12.2015
- Maintained and reconciled general ledger accounts.
- Prepared financial statements, including balance sheets, income statements, and statement of cash flows.
- Processed accounts payable and receivable transactions.
- Conducted monthly bank reconciliations.
- Managed payroll processing for staff members.
- Resolved billing discrepancies with vendors or customers promptly.
- Provided assistance in preparing tax returns annually.
- Verified accuracy of vendor invoices against purchase orders prior to payment processing.
- Performed basic accounting, payroll and bookkeeping services to manage business operations.
- Entered deposits, credit card charges and sales entries to facilitate cash management.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
- Prepared bank reconciliations, managed field audits and reviewed accounting records for accuracy.
- Reconciled vendor statements to assist in monthly closings.
- Certified and processed payroll, electronic deposits and pay adjustments while distributing checks.
- Received and recorded cash, checks and transfers.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Matched orders with invoices and recorded required information.
- Prepared and processed payrolls.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Monitored loans and accounts payable to confirm payments are current.
- Completed and submitted tax forms and returns, workers' comp forms and pension contribution documentation.
- Calculated income and social security tax deductions.
Education
GED -
Pensacola High School
Pensacola, FL05.1973
Skills
- Accounts payable specialist
- Account Reconciliation
- Superior attention to detail
- Bookkeeping
- Exceptional organization
- Good Telephone Etiquette
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
The way to get started is to quit talking and begin doing.
Walt Disney
Timeline
Bookkeeper
Stonebrook Golf Club
04.2023 - 08.2023
Bookkeeping Administrative Assistant
Deluna Management Services
07.2020 - 02.2023
Receptionist
Olive Branch Health & Rehabilitation
07.2017 - 05.2020
Office Manager
Angelini Tile Company, Inc
01.2016 - 03.2017
Full Charge Bookkeeper
Gulf Coast Specialities, Inc
02.1995 - 12.2015
GED -
Pensacola High School
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