Lynn Watson

Work History

Hosto and Buchan Law Firm

05.2021 - 02.2023

DD&F Consulting Group

08.2017 - 07.2020

Assist in answering phones
Setup appointments and meetings in Outlook
Setup Zoom meetings
Create new contacts, clients and project matters for consultants
Attend IT Committee meeting and take the minutes, prepare agenda and minutes for meetings
Enter time and expenses for check requests for consultants and submit
Run project matter reports and mark in system when finalized
Responsible for keeping inventory on all supplies and placing orders
Check supplies in different departments and restock
Assist in setup of travel arrangements
Signup/enroll consultants for seminars and webinars
Client shopping research/mystery shopping
Assist in adding up and preparing shoppers scores cards
Filing and other office duties

Callahan Real Estate, Inc.

05.2016 - 08.2017

The Salvation Army

07.2012 - 10.2015

Personal assistant to the Regional Coordinator/Corps Officer.
Coordinate administrative responsibilities associated with preparation of registrations, invitations, special meetings, training classes and meeting room arrangements.
In charge of placing food orders for the Community Center programs and ministry events, the shelter, special events. Plan menus and order food for Women’s Auxiliary and Advisory Board meetings.
In charge of scheduling and maintaining the calendar for the Corps Officer.
Compose letters, agendas, proposals, deeds, and worksheets; prepare and process forms.
Record and type minutes for Supervisor and Advisory Board meetings and ensure their accuracy before submitting to Divisional Headquarters. Preparation for the Advisory Board meeting includes document preparation, setup and attendance confirmation.
Assist with preparation of special events such as Thanksgiving Community meal, Kettles, Angel Tree registration – participating as needed/directed.
Serve as liaison between other departments and the Corps officer.
Responsible for maintaining a filing system of a variety of correspondence; ensure the files are maintained in an organized and efficient manner.
Knowledge of general office equipment. Proficient in MS word, excel, publisher and Lotus Notes. Multi-task oriented.

American Red Cross of Greater Arkansas

09.2008 - 06.2012

Provide lead administrative and logistical support for the Regional CEO, Community Affairs Director and Accountant.
Ensures Board and Committee meetings meet quorum requirements. Meeting support includes document preparation, meal ordering and set up and attendance confirmation.
Maintain the Chapter's financial donor database in Raisers Edge and process general contribution, direct mail and disaster donor acknowledgements. Prepare lockbox transmittal sheets and process daily deposits. Provide donor reports for 3 Chapters in the Arkansas Region.
On a daily basis retrieve, process and distribute all incoming and outgoing mail and FedEx packages.
Maintain Board Room and classroom meeting calendar in Outlook.
Provide meeting room set-up and order and maintain adequate level of related meeting materials, office supplies and products.
Maintain routine filing of all business office documents and ensures prior year-end files are boxed for off-site storage.
Assist with other projects as needed.

The Salvation Army-Area Command

07.2001 - 09.2008

Personal assistant to Area Commander
Oversee and Supervise duties and performance of receptionist
Make bank deposits and process all mail
Data entry of donor appeals and donations in Pledgemaker
Prepare and proofread all new employee paperwork to send to Headquarters for approval to hire.
Prepare letters and other documents to be sent to other Corps or headquarters
Prepare for and type minutes for monthly board meetings
Maintain and order all office supplies
Make service calls for office machine repairs when needed
General office experience and proficient in MS word, excel, publisher and Lotus Notes. Multi-task oriented.
Secondary signer for all bank accounts in the absence of the Area Commander and/or Accountant.