Mabel James
Highland Village
Summary
Professional with strong 20 + years background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
17
17
years of professional experience
Work History
Executive Assistant - Generics Private Label
McKesson
09.2022 - Current
- Tracked work through the planning tool in TEAMS
- Created all the Teams channels for the Team
- Created shared calendars for the leadership team to populate PTO, seminars, and meetings they attended throughout the year
- Planned meeting room, coordination, registered McKesson MGPS President, SVPs, and VPs for annual DCAT meeting in New York City
- Setup all meetings for McKesson executives to meet with suppliers and potential suppliers for McKesson injectable and generic drugs during DCAT week
- .Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending meetings with teams based in Ireland and London.
Executive Assistant -3rd Party Logistics
McKesson - CMM
07.2022 - 09.2022
- Lead the 3PL brand rollout deliverables with the Covermymeds marketing team.
- Traveled to Kentucky for the activities and events surrounding the brand rollout for the 3PL leadership team.
- Handled confidential and sensitive information with discretion and tact.
- Developed effective communication channels between internal departments involved in the supply chain process, enhancing collaboration across functional boundaries.
- Engaged in strategic planning activities to increase operational capacity while achieving optimal returns from existing assets.
- Worked with internal and external partners to meet customers' complex needs while adhering to state, national and international constraints and guidelines.
- Provided support to executive staff members.
- Collaborated with manufacturing and supply chain management.
- Ordered swag for the 3PL warehouse and Senior Leadership teams.
Cyber Security Executive Assistant
McKesson
04.2020 - 07.2022
- Managed a team of security professionals, ensuring optimal performance and adherence to established protocols.
- Streamlined communication between different departments within the organization, fostering a culture of collaboration in addressing potential risks.
- Spearheaded the development of an emergency response plan, significantly improving preparedness for unforeseen events for the Incident Response team.
- Coordinated large-scale event security operations, ensuring the safety of attendees while minimizing disruptions to surrounding areas.
- Maintained strict compliance with industry regulations by staying informed about changes in laws and best practices related to security management.
- Ran all ISRM LT meetings provided minutes.
- Ran all ISRM Town Halls from a conference room on the floor and sometimes in the McKesson Town Hall room when available.
- Supported the CISO with activity on all six boards he was a member of.
IT Assistant/Hub Lead
McKesson
07.2008 - 07.2008
- Assisted in network maintenance, ensuring smooth connectivity for all users.
- Optimized hardware performance through regular maintenance checks and upgrades when necessary.
- Collaborated with IT team to successfully complete large projects within strict deadlines.
- Responded to queries on phone, via email or through IT ticketing system.
- Managed inventory of IT equipment by organizing consistent stock tracking and ordering processes, avoiding shortages or excesses.
- Played a key role in successful office relocation by coordinating IT equipment transfer and setup.
Education
Bachelor of Arts - Human Relations
North Central Texas College
Gainesville, TXAssociate of Applied Science - Information And Computer Systems
Northwestern State University of Louisiana
Natchitoches, LA12-1984
Skills
- Executive support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Office administration
- Meticulous attention to detail
- Information confidentiality
- Expense reporting
- Calendar management
- Professional and mature
- Meeting planning
- Travel arrangements
- Excel spreadsheets
- Resourceful
- Advanced MS office suite
- Project management
- Staff management
- Strategic planning
- Business correspondence
- Presentation development
- Videoconference preparation
- Process improvements
- Logistics and schedule management
- Executive schedule management
- Microsoft office
- Reliable and responsible
- Critical thinking
- Relationship building
- Work prioritization
Accomplishments
Attended the APC - Administrative Professional conference in Aurora, CO - September 2024.
Attended the PMXP0 - 3/20/25
Safe Agile certified 2018
Timeline
Executive Assistant - Generics Private Label
McKesson
09.2022 - Current
Executive Assistant -3rd Party Logistics
McKesson - CMM
07.2022 - 09.2022
Cyber Security Executive Assistant
McKesson
04.2020 - 07.2022
IT Assistant/Hub Lead
McKesson
07.2008 - 07.2008
Bachelor of Arts - Human Relations
North Central Texas College
Associate of Applied Science - Information And Computer Systems
Northwestern State University of Louisiana