Macenzie Walford

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Organized and coordinated conferences and monthly meetings.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Facilitated training and onboarding for incoming office staff.
• Updated spreadsheets and created presentations to support executives and boost team productivity.
• Worked with senior management to initiate new projects and assist in various processes.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Coordinated events and worked on ad hoc projects.
• Took notes and dictation at meetings.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.

• Manage all day to day administrative responsibilities including advanced calendar management, note-taking, meeting prep and follow up reports.
• Plan and execute team offsite, such as SKO's QBR's (virtual and non-virtual)
• Assist with content creation including drafting emails and creating presentations
• Represent the org to internal and external stakeholders
• Work in partnership with recruiting coordinators to schedule interviews for respective leaders
• Complete other duties and projects as assigned
• Updated and maintained confidential databases and records.
• Screened personal and business calls and directed to appropriate party.
• Legal tasks ( EB1A green card )

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meeting and appointments and coordinating travel arrangements to optimize time.

● Managed and organized calendars and scheduled appointments and meetings for two Directors

and a Managing Director

● Liaison between clients and firm members to arrange calls, meetings, and workshops

● Processed expense reports and purchased orders for the company teams

● Coordinated all Executive Team meetings and retreats and assisted with staff meetings and events as needed

● Created job postings, verified candidate credentials,and took notes/ prepped materials for client/candidate phone interviews

● Reserved group transportation,meeting rooms and hotels, resulting in cost efficient and

organized travel

● Scheduled every on-site, phone, and video interviews for clients and candidates

• Processed travel expenses and reimbursements for executive team and senior management group.

● Sent communication to tenants regarding building schedules, events, and miscellaneous items

● Created and updated tenant lease files

● Ensured fitness center and common areas of building were inspected and in excellent condition

● Maintained vendor and tenant contract lists

● Planned and executed events

● Organized and managed calendars

● Tracked, received, and reviewed certificates of insurance ensuring valid coverage dates,
levels, and additional insureds

● Managed work orders to completion-working with building engineers, janitorial, security and special vendors

● Responded to all tenant requests- enter data into work order system, updates lease files and contact information

● Responsible for all back-office operations including procurement of raw materials, packaging and
merchandising supplies, quality control, invoicing, account receivables, and vendor payables

● Managed all logistics for over 60 trunk shows per year including staffing, marketing materials, merchandise, and supplies

● Prepared customer invoices, processed payments, managed accounts receivables including collections with customers

● Processed and coordinate purchase orders for procurement and manufacturing of product with overseas vendors

● Coded, tracked, and prepared approval for payment for all incoming invoices- maintained MS Excel

● Source and coordinate locally sourced vendors for product repairs and servicing

● Developed, expended, marketed to sales channels across all platforms-online, wholesale, trunk shows, and industry trade shows

● Principal salesperson on-site at every event in multiple channels

● Maintained calendars for CEO