Machele Clarke Lopez
Irvine
Summary
Strategic C-level Executive Assistant with extensive experience supporting CEOs, COOs, CHROs, CFOs, CSOs, and boards of directors in publicly traded companies. Expertise in operational and administrative functions, including training and mentoring a team of 7 Executive Assistants. Committed to enhancing executive productivity through exceptional service and efficient coordination of team activities.
Overview
39
39
years of professional experience
Work History
Executive Assistant to SVP, Surgical R&D, Medical Affairs & Clinical Affairs and Regulatory Affairs
Edwards Lifesciences
Irvine
03.2025 - Current
- Provided high-level administrative support to three senior vice presidents in surgical division.
- Coordinated executive schedules and meetings to optimize time management and facilitate strategic decision-making.
- Managed communications between executives and stakeholders to clarify objectives and align expectations.
- Streamlined office procedures to increase workflow efficiency and reduce operational delays.
- Organized business unit events and travel arrangements for executives and HCPs effectively.
- Assisted in project management by tracking timelines and deliverables.
- Developed training materials for efficient onboarding of new administrative staff.
- Maintained confidentiality of sensitive information to protect business operations.
Sr. Executive Assistant to the CEO, CHRO and General Counsel
Envista Holdings
Brea
07.2019 - 10.2024
- Recruited by CEO for expertise in board-related processes and governance.
- Developed protocols for preparing and uploading board meeting materials for timely decision-making.
- Managed executive schedules and coordinated high-level meetings.
- Facilitated travel arrangements for CEO, coordinating four roadshows and multiple conferences to support executive visibility and outreach.
- Initiated CEO roundtables with 200 top leaders to foster communication and collaboration.
- Organized and conducted analyst and investor day events, boosting stakeholder engagement and communication.
- Trained executive administrative staff in event planning and calendar management across nine operating companies.
- Coordinated company-wide forums to promote transparency and alignment with leadership.
- Established investor relations procedures, streamlining earnings release documentation and quarterly announcements.
Executive Assistant to C-level Officers
NIC Inc. (now Tyler Technologies)
Olathe
03.2014 - 07.2019
- Delivered multifaceted support to three C-level executives, managing complex calendars and travel arrangements.
- Prepared flawless quarterly board materials and facilitated nine board members' travel for annual meetings.
- Ensured efficient cross-departmental communication through ongoing interaction with C-level teams.
- Oversaw corporate office processes, enhancing contractor management and supporting employee development initiatives.
- Managed events, negotiating venues and coordinating logistics for entertainment and menu selection.
- Tracked key conferences and CLE requirements in Missouri and Kansas to ensure compliance and company engagement.
Executive Assistant/Business Manager
Leading Speakers, Inc.
Carlsbad
03.2012 - 03.2014
- Managed and marketed four New York Times best-selling authors, coordinating over 100 annual engagements.
- Increased direct bookings by 100% within one year through strategic management.
- Established administrative systems for event planning and contract maintenance, improving overall operational efficiency.
- Managed all event logistics, including travel arrangements, audiovisual requirements, and book sales.
- Spearheaded rebranding and redesign of three websites, enhancing online presence.
- Developed marketing campaigns targeting speaker bureaus, generating direct sales opportunities.
- Increased exposure through participation in industry conferences, securing media coverage, and leveraging social media and e-newsletters.
Executive Assistant to the President & CEO
The Corky McMillin Companies
San Diego
08.2008 - 03.2012
- Facilitated internal and external communications among CEO, direct reports, subcontractors, and industry representatives.
- Managed expense reports, meeting logistics, and event planning to support executive operations.
- Coordinated travel arrangements for executives and stakeholders.
- Handled highly confidential information regarding layoffs, financials, and reorganization plans.
- Developed and delivered presentations to engage stakeholders and communicate key initiatives.
- Streamlined communications processes to enhance operational efficiency.
- Tracked and reported political contributions, ensuring compliance with regulatory standards.
- Supported real estate development initiatives through effective stakeholder engagement.
Executive Assistant to the President & CEO
USE Credit Union
San Diego
09.2004 - 08.2008
- Prepared executive-level presentations to communicate key information efficiently.
- Oversaw department budget and supervised two executive assistants to maintain operational efficiency.
- Planned meetings and retreats to foster collaboration and strengthen teamwork.
- Drafted corporate documentation and records, including minutes and board policies, to facilitate board approval.
Executive Assistant to the President & CEO
Ontogen Corporation
Carlsbad
02.1999 - 09.2004
- Collaborated with CEO to formulate corporate positioning plan for strategic meetings and presentations.
- Cultivated relationships with banking, analyst, and media communities to improve corporate visibility.
- Created internal database to streamline tracking of communications, meetings, and relevant information.
- Organized and maintained corporate documentation, including contracts and confidentiality agreements, to support due diligence activities.
Executive Assistant to the CFO, Manager, Corporate Communications
Agouron Pfizer La Jolla
La Jolla
11.1995 - 11.1998
- Coordinated corporate-sponsored analyst meetings and investor conferences, effectively communicating corporate strategies to enhance stakeholder engagement.
- Functioned as liaison between analysts, institutional shareholders, CFO, and VP of corporate communications.
- Served as primary point of contact for individual shareholders and potential investors, providing scientific and financial insights to inform decision-making.
- Developed crisis management strategy with VP of corporate communications and external consultants, addressing critical clinical program issues to mitigate risk.
- Acquired extensive knowledge of SEC financial reporting, EDGAR filing, and earnings processes.
- Led administration during finance software conversion to Oracle, a two-year implementation project.
Executive Assistant to the President & CEO
Starboard Development Corporation
San Diego
08.1987 - 11.1995
- Coordinated project functions to facilitate clear communication among contractors, architects, and subcontractors across all phases.
- Established a comprehensive project filing and document tracking system for major developments.
- Conducted market research on comparable projects and developed targeted advertising and signage strategies.
- Managed human resources, supervising staff, facilitating training, and developing policies to enhance team effectiveness.
- Implemented anti-harassment training and managed benefits selection and compensation strategies.
- Represented company in employee legal matters, fostering a compliant workplace environment.
- Managed large-scale projects such as America Plaza and Chula Vista Library from inception to completion.
- Directed project permit processing to secure timely occupancy and ensure compliance with regulations.
Education
Nursing
Point Loma Nazarene University
San Diego, CA06-1987
Skills
- Board materials
- Policy writing and compliance
- Office and Adobe
- Budgeting and financial management
- Accounts payable and QuickBooks
- Executive travel coordination
- Employee benefits and supervision
- Staff development and training
- Event planning and execution
- Communication skills
- California notary public
Timeline
Executive Assistant to SVP, Surgical R&D, Medical Affairs & Clinical Affairs and Regulatory Affairs
Edwards Lifesciences
03.2025 - Current
Sr. Executive Assistant to the CEO, CHRO and General Counsel
Envista Holdings
07.2019 - 10.2024
Executive Assistant to C-level Officers
NIC Inc. (now Tyler Technologies)
03.2014 - 07.2019
Executive Assistant/Business Manager
Leading Speakers, Inc.
03.2012 - 03.2014
Executive Assistant to the President & CEO
The Corky McMillin Companies
08.2008 - 03.2012
Executive Assistant to the President & CEO
USE Credit Union
09.2004 - 08.2008
Executive Assistant to the President & CEO
Ontogen Corporation
02.1999 - 09.2004
Executive Assistant to the CFO, Manager, Corporate Communications
Agouron Pfizer La Jolla
11.1995 - 11.1998
Executive Assistant to the President & CEO
Starboard Development Corporation
08.1987 - 11.1995
Nursing
Point Loma Nazarene University