Mackenna Meltzer
Summary
Dedicated Donor Engagement Coordinator with extensive experience in fast-paced office settings, delivering high-level administrative support with efficiency and professionalism. Known for exceptional organizational skills, attention to detail, and sound judgment in handling diverse responsibilities with minimal supervision. Strong communicator and collaborative team player with a focus on strategic planning and seamless project execution.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Donor Engagement Coordinator
Providence Health & Services
Burbank, CA
08.2023 - Current
- Coordinate and manage the scheduling of all event-related meetings, including team touch bases, vendor discussions, leadership one-on-ones, and speaker briefings.
- Create and develop templates to ensure structure and organization throughout the event planning process.
- Analyze and identify process improvement opportunities within the donor engagement special events team to enhance efficiency and effectiveness.
- Oversee and process invoices from event vendors, ensuring timely and accurate payment.
- Collaborate with multiple departments to coordinate and secure necessary resources for specific projects.
- Develop agendas for meetings and events, ensuring the timely completion of all tasks.
- Source suitable event venues based on constituents' needs and preferences, ensuring alignment with event goals and requirements.
- Ensure effective communication between vendors and suppliers before, during, and after the event.
- Provide on-site support during the day of the event, including problem-solving if necessary.
Office Administrator
Tutor Perini
Los Angeles, CA
02.2023 - Current
- Manage purchase orders to drive budget performance and meet schedule requirements.
- Process financial documents, contracts, expense reports and invoices.
- Review documents and obtain additional information to complete accurate paperwork and avoid delays.
- Filter emails based on importance and escalate issues to leadership.
- Collaborate with administrative support to oversee calendars and prioritize meetings and appointments.
- Process hiring-related paperwork and maintain employment records
Administrative Assistant
The UPS Store Inc
Burbank, CA
01.2021 - 02.2023
- Worked with a customer relationship management system to keep record of all customer information
- Scanned, emailed, and filed necessary documents for 700+ mailbox customers
- Helped with store relocation by providing document templates for change of addresses and customer information
- Answered incoming telephone calls to provide store, products and services information
- Retained product, service and company policy knowledge to serve as resource for both coworkers and customers
- Built trusting relationships with customers by making personal connections
Cashier
Tocaya Organica
Toluca, CA
09.2021 - 04.2022
- Learned roles of other departments to provide coverage and keep store operational
- Trained new team members in cash register operation, stock procedures and customer services
- Greeted customers promptly and responded to questions
Director
909 Dance Troupe
Riverside, CA
07.2020 - 07.2021
- Demonstrated strong leadership skills by leading a cabinet of student officers, making executive decisions and planning weekly meetings for 60 member competitive team through an online setting
- Maintained professional contact through email for all events and competitions for the team
- Upheld and made revisions to organizational policies, expectations, and community engagements related to cultural competency, diversity, equity, and inclusion
- Worked closely with University of California, Riverside's administration and attended annual meetings to improve team organizational structure
- Managed finances and member information for 60 member team
- Worked with team leadership to formulate annual budgets
Education
Bachelor of Science - Biology
University of California, Riverside
Riverside, CA06.2021
Skills
- Proficient in Microsoft Excel, Outlook, and Word
- Project management
- Team leadership
- Task prioritization
- Strategic planning
- Account management
Certification
- California Notary Public 2022-2026
Timeline
Donor Engagement Coordinator
Providence Health & Services
08.2023 - Current
Office Administrator
Tutor Perini
02.2023 - Current
Cashier
Tocaya Organica
09.2021 - 04.2022
Administrative Assistant
The UPS Store Inc
01.2021 - 02.2023
Director
909 Dance Troupe
07.2020 - 07.2021
Bachelor of Science - Biology
University of California, Riverside
Similar Profiles
Carmen AlzamoraCarmen Alzamora
Registered Nurse, Emergency Department at Providence Health & ServicesRegistered Nurse, Emergency Department at Providence Health & Services
Patricia LynchPatricia Lynch
Home Health Aide at Providence Health & ServicesHome Health Aide at Providence Health & Services
Yacine SalazarYacine Salazar
Infection Preventionist at Providence Health & ServicesInfection Preventionist at Providence Health & Services
Jami EatonJami Eaton
Medical Assistant at Providence Health & ServicesMedical Assistant at Providence Health & Services
Liz DicksonLiz Dickson
Donor Engagement & Program Partnership Coordinator at Junior Achievement of Southern ColoradoDonor Engagement & Program Partnership Coordinator at Junior Achievement of Southern Colorado