Microsoft Office Suite
Mackenzie Kaplan
Payroll Coordinator
Santa Fe,NM
Summary
Knowledgeable payroll professional adept at overseeing payroll, documentation and reporting functions. Manages payroll activities for 1000+ employees in a fast-paced environment. Consistently completes payroll runs without delays. Has high-level technical skills and attention to detail that leads to optimum outcomes.
Overview
8
8
years of professional experience
Work History
Payroll Coordinator
Meow Wolf
Santa Fe, NM
06.2021 - Current
- Works with Payroll Manager to complete bi-weekly payroll for 1000+ employees across multiple states for 6 different locations
- Completes regular bi-weekly audits for, 401k, benefits, time off, leave of absence, new hires, compensation changes to ensure accuracy
- Collaborates with other departments to complete various finance and compliance audits
- Documents and processes all garnishments for multiple companies in different states
- Collaborates with HRIS Admins to test new payroll codes and updates to payroll system
- Completes employment verifications in a timely manner
- Assists employees with payroll related inquiries
- Maintains company payroll tax records to ensure information is up to date and accurate
- Completes on demand payrolls as needed for terminations and one time payments
- Audits payroll data with a high level of accuracy
- Assists with end of year deadlines and W-2 processing
- Acts as backup for Payroll Manager
Website Content Manager
Roadside America Gallery Of The West
Santa Fe, NM
01.2021 - 06.2021
- Assisted with antique research and used data to write accurate descriptions for listings
- Updated website with new items on a weekly basis and ensured that content was available to customers
- Manually edited appearance of shop desktop and mobile website using Wix editor
- Helped owners track inventory by removing sold items from website listings
Waitress & Website Manager
Marquez Deli
Santa Fe, NM
01.2021 - 06.2021
- Prepared beverages and filled food orders for customers
- Collaborated with staff members to create and design menus for special events
- Maintained and updated deli website
- Managed deli social media accounts and responded to customer inquiries
Administrative Assistant
Oregon Health & Science University
Portland, OR
01.2018 - 12.2020
- Performs complex calendar management for 4+ faculty/administrative leads including Division Head and Program Director
- Contributes to smooth business operations by planning and organizing daily, weekly, and monthly meetings
- Leads candidates through recruitment process and organizes multi-day interview schedules
- Coordinates travel arrangements, including booking airfare, hotel and ground transportation for job candidates and faculty
- Guides new employees through on-boarding process
- Manages administrative logistics of event planning, including contract signing, and catering
- Acts as an expense delegate for all faculty members and submits reports on their behalf
- Greets visitors and directs them to correct appointment location
- Checks office inventory on a weekly basis and orders supplies as needed
- Maintains office appearance by organizing front desk and other common areas
Payroll & Administrative Assistant
Taylor Made Labels
Portland, OR
10.2016 - 01.2018
- Processed company's bi-weekly payroll and sent reports to corporate headquarters for processing
- Assisted HR Manager with various duties including new hire paperwork, I-9 verifications, and insurance forms
- Hand calculated sales team commission reports every month
- Trained new employees how to use Paycom self-service software
- Adjusted sick time, vacation time, and hours worked for employees as needed
- Entered new customer information into company Label Traxx database
- Sent out invoice reminders and customer order acknowledgments to clients on a daily basis
Education
Bachelor of Science - Social Science
09.2012 - 06.2016
Skills
Payroll Processing
Recruitment Coordination
HR Support
New Hire Processing
Punctual
Personable
Data Entry
Auditing
Tax Compliance
Software
Google Suite
Workday
ADP Smart Compliance
OneSource Virtual
Paylocity
Excel
Timeline
Payroll Coordinator - Meow Wolf
06.2021 - Current
Website Content Manager - Roadside America Gallery Of The West
01.2021 - 06.2021
Waitress & Website Manager - Marquez Deli
01.2021 - 06.2021
Administrative Assistant - Oregon Health & Science University
01.2018 - 12.2020
Payroll & Administrative Assistant - Taylor Made Labels
10.2016 - 01.2018
University of Oregon - Bachelor of Science, Social Science
09.2012 - 06.2016