Microsoft Office Suite
Mackenzie Kaplan
Payroll Coordinator
Santa Fe,NM
Overview
10
10
years of professional experience
Timeline
Payroll Coordinator - Meow Wolf
06.2021 - Current
Website Content Manager - Roadside America Gallery Of The West
01.2021 - 06.2021
Waitress & Website Manager - Marquez Deli
01.2021 - 06.2021
Administrative Assistant - Oregon Health & Science University
01.2018 - 12.2020
Payroll & Administrative Assistant - Taylor Made Labels
10.2016 - 01.2018
University of Oregon - Bachelor of Science, Social Science
09.2012 - 06.2016
Software
Google Suite
Workday
ADP Smart Compliance
OneSource Virtual
Paylocity
Excel
Google Sheets
Work History
Payroll Coordinator
Meow Wolf
06.2021 - Current
- Processes payroll for 1000+ employees across multiple states for 6 different locations
- Completes regular audits for benefits, new hires, leaves of absences, system changes and other items that may impact payroll
- Collaborates with other departments like HR and HRIS to refine processes and develop and test improvements to HRIS platform
- Familiar with various state payroll laws to stay in compliance
- Manages tracking documents related to payroll to ensure continued smooth processing
- Documents and processes garnishments and other wage orders
- Assists employees with payroll related inquiries and creates guides for better understanding
- Maintains company payroll tax records to ensure information is up to date and accurate
- Completes on demand payrolls as needed for terminations and other time sensitive payments
- Assists with end of year deadlines and W-2 processing
Website Content Manager
Roadside America Gallery Of The West
01.2021 - 06.2021
- Assisted with antique research and used data to write accurate descriptions for listings
- Updated website with new items on a weekly basis and ensured that content was available to customers
- Manually edited appearance of shop desktop and mobile website using Wix editor
- Helped owners track inventory by removing sold items from website listings
Waitress & Website Manager
Marquez Deli
01.2021 - 06.2021
- Prepared beverages and filled food orders for customers
- Collaborated with staff members to create and design menus for special events
- Maintained and updated deli website
- Managed deli social media accounts and responded to customer inquiries
Administrative Assistant
Oregon Health & Science University
01.2018 - 12.2020
- Performs complex calendar management for 4+ faculty/administrative leads including Division Head and Program Director
- Contributes to smooth business operations by planning and organizing daily, weekly, and monthly meetings
- Leads candidates through recruitment process and organizes multi-day interview schedules
- Coordinates travel arrangements, including booking airfare, hotel and ground transportation for job candidates and faculty
- Guides new employees through on-boarding process
- Manages administrative logistics of event planning, including contract signing, and catering
- Acts as an expense delegate for all faculty members and submits reports on their behalf
- Greets visitors and directs them to correct appointment location
- Checks office inventory on a weekly basis and orders supplies as needed
- Maintains office appearance by organizing front desk and other common areas
Payroll & Administrative Assistant
Taylor Made Labels
10.2016 - 01.2018
- Processed company's bi-weekly payroll and sent reports to corporate headquarters for processing
- Assisted HR Manager with various duties including new hire paperwork, I-9 verifications, and insurance forms
- Hand calculated sales team commission reports every month
- Trained new employees how to use Paycom self-service software
- Adjusted sick time, vacation time, and hours worked for employees as needed
- Entered new customer information into company Label Traxx database
- Sent out invoice reminders and customer order acknowledgments to clients on a daily basis
Education
Bachelor of Science - Social Science
09.2012 - 06.2016