Mackenzie Kaplan

Work History

Meow Wolf

Santa Fe, NM

06.2021 - Current

Works with Payroll Manager to complete bi-weekly payroll for 1000+ employees across multiple states for 6 different locations
Completes regular bi-weekly audits for, 401k, benefits, time off, leave of absence, new hires, compensation changes to ensure accuracy
Collaborates with other departments to complete various finance and compliance audits
Documents and processes all garnishments for multiple companies in different states
Collaborates with HRIS Admins to test new payroll codes and updates to payroll system
Completes employment verifications in a timely manner
Assists employees with payroll related inquiries
Maintains company payroll tax records to ensure information is up to date and accurate
Completes on demand payrolls as needed for terminations and one time payments
Audits payroll data with a high level of accuracy
Assists with end of year deadlines and W-2 processing
Acts as backup for Payroll Manager

Roadside America Gallery Of The West

Santa Fe, NM

01.2021 - 06.2021

Assisted with antique research and used data to write accurate descriptions for listings
Updated website with new items on a weekly basis and ensured that content was available to customers
Manually edited appearance of shop desktop and mobile website using Wix editor
Helped owners track inventory by removing sold items from website listings

Marquez Deli

Santa Fe, NM

01.2021 - 06.2021

Oregon Health & Science University

Portland, OR

01.2018 - 12.2020

Performs complex calendar management for 4+ faculty/administrative leads including Division Head and Program Director
Contributes to smooth business operations by planning and organizing daily, weekly, and monthly meetings
Leads candidates through recruitment process and organizes multi-day interview schedules
Coordinates travel arrangements, including booking airfare, hotel and ground transportation for job candidates and faculty
Guides new employees through on-boarding process
Manages administrative logistics of event planning, including contract signing, and catering
Acts as an expense delegate for all faculty members and submits reports on their behalf
Greets visitors and directs them to correct appointment location
Checks office inventory on a weekly basis and orders supplies as needed
Maintains office appearance by organizing front desk and other common areas

Taylor Made Labels

Portland, OR

10.2016 - 01.2018

Processed company's bi-weekly payroll and sent reports to corporate headquarters for processing
Assisted HR Manager with various duties including new hire paperwork, I-9 verifications, and insurance forms
Hand calculated sales team commission reports every month
Trained new employees how to use Paycom self-service software
Adjusted sick time, vacation time, and hours worked for employees as needed
Entered new customer information into company Label Traxx database
Sent out invoice reminders and customer order acknowledgments to clients on a daily basis