Mackie Robinette
Oxnard,CA
Summary
Focused Administrative leader offering several years of superior performance in administrative and leadership roles. Committed to delivering high-quality executive support and coordinating all internal and external operations. Well-versed in managing team performance, coordinating schedules, and implementing process improvements to increase efficiency.
Overview
7
7
years of professional experience
Work History
Administrative Coordinator II
California State University Channel Islands
Camarillo, California
05.2022 - Current
- Assisted in the preparation of presentations, reports and other documents as needed.
- Organized and maintained filing systems for sensitive documents.
- Responded to customer inquiries via phone or email in a professional manner.
- Developed tracking systems for departmental projects and initiatives.
- Prepared detailed reports and presentations for executive staff.
- Conducted research projects as requested by management team.
- Answered phones and routed calls to appropriate personnel.
- Compiled data from multiple sources into spreadsheets or databases for analysis.
- Coordinated internal meetings, including scheduling, logistics, and catering.
- Assisted with onboarding of new employees by providing information packets and training materials.
- Maintained calendars for multiple executives.
- Gathered, entered and updated data to maintain departmental records and databases.
- Served as the first point of contact for incoming calls and visitors, providing excellent customer service and directing inquiries appropriately.
Administrative Coordinator
Southern California American Indian Resource
Ventura, CA
11.2020 - 05.2022
- Composed and edited complex and sensitive correspondence, reports and documents.
- Conducted research and summarized findings for executive review, supporting decision-making processes.
- Drafted and distributed internal communications, such as memos and newsletters, to keep staff informed of company updates and events.
- Assisted in the preparation and monitoring of the office budget, processing invoices and expense reports to track financial expenditures.
- Handled sensitive information with discretion, maintaining confidentiality and compliance with relevant laws and policies.
- Developed successful filing system to increase ability to retain and recover documents, reports and records.
- Resolved customer complaints or answered customers' questions.
- Computed balances, totals or commissions to support accounting team.
Administrative Assistant
Ventura County Community College District
Camarillo, California
01.2018 - 11.2020
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Developed and maintained filing systems for confidential documents and records.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Handled confidential documents in an organized fashion according to established protocol.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Scheduled appointments between clients and customers and internal staff members.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Managed database systems containing customer contact information.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
Education
Bachelor of Science - Business Administration
San Diego State University
San Diego, CA05-2022
Associate of Arts - Business Administration
Oxnard College
Oxnard, CA08-2020
Skills
- Presentation Preparation
- Calendars management
- Microsoft Access
- Team Collaboration
- Google Suite Proficiency
- Processing Expense Reports
- Employee Development
- Project Support
Timeline
Administrative Coordinator II
California State University Channel Islands
05.2022 - Current
Administrative Coordinator
Southern California American Indian Resource
11.2020 - 05.2022
Administrative Assistant
Ventura County Community College District
01.2018 - 11.2020
Bachelor of Science - Business Administration
San Diego State University
Associate of Arts - Business Administration
Oxnard College
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