Open To Work
Madalyn Sullivan
Alexandria,VA
Work Preference
Summary
Results-driven Executive Assistant experienced in complex calendar management, high-volume scheduling, and travel coordination. Expert in Microsoft Outlook and Office 365, with strong skills in managing priorities and streamlining workflows in fast-paced environments. Demonstrates discretion and clear communication, effectively anticipating executive needs and coordinating with stakeholders.
Overview
5
5
Certifications
10
10
years of professional experience
Certification
- Google Project Management Certificate
- Microsoft Office Specialist
- HubSpot Content Marketing Certification
- Google Digital Marketing & E-commerce Certificate
Work History
Mathematics Teacher
Burns High School
Lawndale, North Carolina
08.2025 - 03.2026
- Designed and implemented differentiated lesson plans to meet diverse learning needs, including students with IEPs and learning gaps.
- Provided small-group and one-on-one intervention to support student growth and close skill gaps.
- Collaborated with special education staff, counselors, and families to support student success.
- Prepared students for standardized assessments through targeted review and skill reinforcement.
Student Teacher
Harding University High School
Charlotte, North Carolina
08.2024 - 04.2025
- Designed and delivered differentiated lesson plans for students with IEPs and learning gaps.
- Collaborated with special education staff, counselors, and families to support student success.
- Prepared students for standardized assessments through targeted review and skill reinforcement.
Executive Assistant & Digital Media Coordinator
West Trade Review
Charlotte, United States
02.2022 - 01.2025
- Supported executive operations by managing calendars, scheduling, meetings, and daily administrative priorities.
- Coordinated digital platforms (website, mobile app, and social media) to maintain consistent organizational communications and branding.
- Prepared executive briefs by synthesizing analytics, campaign data, and audience insights into clear summaries for decision-making.
- Conducted A/B testing and performance analysis to evaluate engagement trends and inform digital strategy adjustments.
- Translated multi-source data into actionable insights to support leadership planning and communications strategy.
- Coordinated onboarding processes, including preparation of materials and scheduling orientation activities.
- Maintained organized records, documentation, and operational files to ensure accuracy and accessibility.
- Supported cross-functional coordination between leadership, contributors, and external stakeholders to ensure alignment and timely execution.
Digital Media Manager
Lynchburg Diversity Center
Lynchburg, United States
06.2019 - 06.2020
- Owned executive calendar management, prioritization, and coordination of high-volume stakeholder requests.
- Acted as primary point of contact for incoming communications, triaging and managing executive-level inquiries.
- Coordinated information flow between leadership, board members, and external stakeholders to ensure timely follow-through.
- Owned preparation and execution of meeting workflows, including agendas, minutes, and action tracking.
- Supported high-priority initiatives and special projects by coordinating deliverables and tracking execution.
- Maintained operational oversight of executive requests, ensuring timely response and completion across workstreams.
Executive Intern
Virginia Science Festival
Lynchburg, Virginia
01.2020 - 05.2020
- Conducted research and collected and analyzed data to prepare reports and documents.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Leveraged word processing software to create proposals, letters and memos.
- Executed special objectives and projects based on executive team and board member directives.
Operations Coordinator & Front of House Manager
Urbavore
Lynchburg, United States
12.2017 - 10.2019
- Trained, supervised, and onboarded team members to ensure consistent service and operational standards.
- Coordinated staffing and shift coverage to optimize workflow and maintain operational efficiency.
- Supported management in daily operations, scheduling, and communications to streamline priority management.
- Managed vendor relationships, incoming shipments, and inventory oversight.
- Assisted leadership with special projects, process improvements, and operational initiatives.
- Proactively resolved issues while upholding professionalism and discretion in all interactions.
- Maintained operational records, reports, and business documentation.
- Balanced competing priorities in a fast-paced environment while ensuring critical tasks were completed on time.
Executive Assistant & Communications Coordinator
Runk and Pratt
Lynchburg, United States
04.2017 - 10.2018
- Prepared executive briefings by synthesizing data, reports, and stakeholder inputs into actionable summaries.
- Coordinated communication among leadership, teams, and external stakeholders, streamlining execution of organizational priorities.
- Coordinated organizational messaging across digital platforms, enhancing brand consistency and alignment.
- Analyzed engagement and performance data to support communications strategy and leadership decisions.
- Translated multi-source information into concise insights for executive planning and initiatives.
- Provided executive support by managing calendars, scheduling, meetings, and daily operational priorities.
- Supported onboarding and internal operations through scheduling, materials preparation, and process coordination.
- Maintained accurate records and operational files, facilitating effective access for leadership decision-making.
Education
Master of Arts - Education
University of North Carolina At Charlotte
Charlotte, NC06-2025
Bachelor of Arts - Writing, Rhetoric, And Digital Studies
University of North Carolina At Charlotte
Charlotte, NCSkills
- Classroom management
- Curriculum development
- Student support
- Educational technology
- Classroom scheduling
- Field trip planning
- Office 365 expertise
- Task prioritization & deadline management
- Attention to detail
- Parent communication
- Confidential handling
- Strategic thinking
Timeline
Mathematics Teacher
Burns High School
08.2025 - 03.2026
Student Teacher
Harding University High School
08.2024 - 04.2025
Executive Assistant & Digital Media Coordinator
West Trade Review
02.2022 - 01.2025
Executive Intern
Virginia Science Festival
01.2020 - 05.2020
Digital Media Manager
Lynchburg Diversity Center
06.2019 - 06.2020
Operations Coordinator & Front of House Manager
Urbavore
12.2017 - 10.2019
Executive Assistant & Communications Coordinator
Runk and Pratt
04.2017 - 10.2018
Master of Arts - Education
University of North Carolina At Charlotte
Bachelor of Arts - Writing, Rhetoric, And Digital Studies
University of North Carolina At Charlotte