Summary
Overview
Work History
Education
Skills
Timeline
Generic

MADDIE GANKA

Indianapolis,IN

Summary

Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.

Overview

3
3
years of professional experience

Work History

Executive Assistant / Sales Administrator

Envoy
03.2024 - Current
  • Designed and produced complete RFP responses using Adobe InDesign; self-taught in the software and completed a formal course
  • Created custom project cut sheets and marketing materials for RFP packages
  • Collaborated with partner firms on joint RFP submissions, coordinating deadlines and content
  • Printed, bound, and occasionally hand-delivered final RFP packages to ensure timely submission
  • Planned and executed high-profile events, including a rooftop event with 150+ attendees and public safety shooting event with 100+ participants
  • Coordinated logistics for events including catering, venue setup, RSVPs, and sponsor management
  • Organized and hosted multiple private dinners with Mayors, Commissioners, and local officials
  • Assisted in planning and logistics for trade shows, including booth setup and materials prep
  • Managed Commissioner gift deliveries: ordered custom notebooks, wrote personalized notes, packaged, and coordinated statewide distribution
  • Acted as executive assistant to the Vice President of Business Development, scheduling meetings and managing calendars
  • Coordinated and documented internal meetings including kickoff meetings and monthly project updates
  • Responded to inquiries sent to the company's main inbox, triaging and following up as needed
  • Tracked charitable and political contributions; ensured accurate documentation and invoicing
  • Submitted expense reports and managed conference/event registrations and hotel bookings for the team
  • Created branded conference presentations for events
  • Overhauled the company’s Mailchimp CRM: reviewed 3,200+ contacts, corrected data, and sorted them into accurate audience tags for better campaign targeting
  • Coordinated team attendance at conferences and industry events
  • Assisted with event logistics for groundbreaking and ribbon-cutting ceremonies

Student Life Support Advisor

Hondros College of Nursing
07.2023 - Current
  • Provided advisement, support, and resources to new and progressing students to aid in student success and retention
  • Developed academic plans for at-risk students
  • Referred students to outside resources to support personal development
  • Maintained and monitored student grade reports and other personal documents.

Sales Representative

BestDrive Commercial Tire
10.2022 - 03.2023
  • Adapted to and remained flexible in changing fast-paced work environment
  • Met with regular and prospective customers to build long-term customer relationships and networks
  • Generated leads and opportunities with prospective customers for market expansion and business growth
  • Responded promptly to customer queries to increase overall satisfaction
  • Provided product information to customers and aligned products with customer needs to boost satisfaction.

Marketing Assistant

Indianapolis Zoo
05.2022 - 10.2022
  • Created pre-event planning decks and recap summary reports to aid in and demonstrate successful events
  • Assisted in creating and presenting ideas to company leaders for Sponsorship opportunities
  • Drafted, reviewed, and edited contracts for Sponsor Partnerships
  • Assisted in the execution and planning of special events, such as Company Picnics, Buyouts, and School Proms
  • Coordinated with vendors' transportation or delivery of materials and supplies for events.

Education

Bachelor of Science (B.S.) - Communications

University of Southern Indiana
Evansville, IN
06.2021

Skills

  • Administrative support
  • Strong problem solver
  • Meticulous attention to detail
  • Customer Service-oriented
  • Interpersonal communication
  • Strategic planning
  • Document preparation
  • Event planning
  • Business correspondence

Timeline

Executive Assistant / Sales Administrator

Envoy
03.2024 - Current

Student Life Support Advisor

Hondros College of Nursing
07.2023 - Current

Sales Representative

BestDrive Commercial Tire
10.2022 - 03.2023

Marketing Assistant

Indianapolis Zoo
05.2022 - 10.2022

Bachelor of Science (B.S.) - Communications

University of Southern Indiana

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