MADELEINE C. GRUDER
Brooklyn
Summary
Industrious and forward-thinking Executive Assistant with years of experience in strategic planning, operational, and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.
Overview
4
4
years of professional experience
Work History
Executive Assistant to President | Operations & HR Coordinator
HUNT SLONEM STUDIO
New York
09.2023 - Current
- Provide comprehensive executive support to the internationally renowned artist Hunt Slonem, managing both strategic and operational functions in a dynamic, high-profile studio environment.
- Serve as a key liaison to the CEO and internal staff, overseeing a broad scope of responsibilities across executive assistance, operations, HR, and special projects.
- Act as the central point of contact for internal and external communications on behalf of the President, handling confidential and time-sensitive matters.
- Spearhead recruitment, hiring, onboarding, and HR documentation for full-time staff and vendors; managed the hiring and integration of five new employees.
- Developed internal systems for scheduling, onboarding, and employee accountability.
- Lead HR coordination and staff conflict resolution in partnership with the CEO.
- Oversee all daily studio operations, vendor relationships, and infrastructure management.
- Directed build-out of a new studio department and improved supply procurement systems to reduce costs.
- Entrusted with personal, household, and health-related coordination for the President.
- Created investor-facing proposal packages, and supported the development of an upcoming documentary project.
Production Secretary | Office Manager
SARAH COLT PRODUCTIONS.
New York
04.2023 - 09.2023
- Office Manager and Secretary of a documentary production company focusing on historical and current events worldwide.
- First line of communication between the production company, producers, directors, crews, clients, and studios.
- Recruited an international crew and coordinated travel and accommodations for an interview shoot in a remote Swiss location with difficult border crossings.
- Sought and acquired sleek new office space for the company; oversaw the packing, moving, assembly, and design of the new office.
Executive Assistant | Producer’s Assistant
HBO MAX
New York
06.2021 - 04.2023
- Executive assistant to Kristin Davis throughout the production of seasons one and two of And Just Like That, in New York City and Los Angeles.
- Viaduct through which all information flows to the Principal, such as documents, waivers/contracts, gifts, departmental communication, and on-set updates.
- Coordinated and handled catered events, birthday parties, transportation, rental properties, household projects, and shopping for the principal.
- Confidant and discreet handler of the Principal’s most personal, challenging requests.
- Point person for the Principal’s PR, manager, stylist, and HMU teams throughout press appearances.
- Spearheaded the successful design and distribution of the AJLT S2 wrap gift for 450 cast and crew members on a tight timeline, incorporating multiple departments.
- Provided effective solutions to the Principal for an ever-changing spectrum of emergent issues.
Cast Assistant | Junior House Manager | Runner
NETFLIX
New York
03.2021 - 06.2021
- Lead assistant to Adam Sandler, the principal's family, and entourage while on location for the production of Spaceman of Bohemia in Long Island, NY.
- Built trustworthy and dedicated relationships with Adam Sandler and his team.
- Swiftly and successfully fulfilled various emergent tasks at the request of Sandler and the team.
- Stocked and maintained the property daily; right hand to Chef Clara Silverman.
- Accounted for and reconciled all purchases for the property and team throughout the duration of their stay.
- Liaised with vendors, the location manager, and the production office to provide special services to the Sandlers with little to no lead time.
- Adapted creative, and discreet solutions to any problems or crises.
Education
Bachelors - Food Service Management
Johnson & Wales University
Providence, RI01.2017
Associates - Culinary Arts
Johnson & Wales University
Providence, RISkills
- Executive Support
- Complex Scheduling
- Travel & Calendar Management
- HR Administration
- Staff Hiring & Onboarding
- Vendor & Facilities Management
- Operations Oversight
- Event Coordination
- Confidential Communications
- Project Support
- Problem Solving
- Attention to Detail
Languages
English
Native/ Bilingual
French
Limited
Timeline
Executive Assistant to President | Operations & HR Coordinator
HUNT SLONEM STUDIO
09.2023 - Current
Production Secretary | Office Manager
SARAH COLT PRODUCTIONS.
04.2023 - 09.2023
Executive Assistant | Producer’s Assistant
HBO MAX
06.2021 - 04.2023
Cast Assistant | Junior House Manager | Runner
NETFLIX
03.2021 - 06.2021
Bachelors - Food Service Management
Johnson & Wales University
Associates - Culinary Arts
Johnson & Wales University
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