Madeleine Ortiz
Odessa,TX
Summary
Results-driven accounting professional with expertise in developing and implementing effective accounting policies. Proficient in cash management, internal compliance, and vendor relations, leading to enhanced financial performance. Demonstrated ability to contribute to strategic planning initiatives and optimize operational efficiency.
Overview
13
13
years of professional experience
Work History
Senior Accounting Manager
Permian Fuels LLC
Odessa, USA
05.2019 - 09.2025
- Managed company-wide budgets, payroll, accounting, and other financial operations.
- Oversaw cash management across multiple bank accounts, including monitoring daily activity and liquidity
- Managed ACH, wire, and check payment processing ensuring accuracy and timeliness
- Led accounts payable operations including vendor payments, coding, and compliance with internal controls
- Reviewed and approved reconciliations for bank, credit card, and balance sheet accounts
- Performed cash flow forecasting and supported strategic financial planning
- Managed vendor master data to maintain accurate and up-to-date records.
- Analyzed financial statements and provided recommendations to leadership
- Investigated discrepancies, errors, and potential fraud indicators in financial transactions
- Coordinated and supported audit requests and compliance requirements
- Managed vendor master data to ensure accurate and up-to-date records. and ensured accuracy of records
- Created and enforced policies and procedures ensuring compliance with laws and regulations.
- Maintained detailed records of all compliance related activities.
- Managed budgeting and forecasting processes for all departments.
- Implemented cost-saving initiatives to enhance financial performance.
- Analyzed financial data to identify trends and risks for informed decision-making.
- Negotiated contracts with vendors, suppliers, customers, ensuring best value for company resources.
- Identified potential sources of financing; prepared loan applications for lenders' review.
- Collaborated with senior management to develop long-term business objectives and plans.
- Assessed current accounting processes and procedures; developed new policies as needed.
- Worked closely with operations teams to ensure accurate cost accounting practices are followed.
- Oversaw the development and implementation of systems for tracking financial performance metrics.
- Monitored business trend forecasts and adjusted budgets and operational plans to maximize growth and opportunities.
- Coordinated financial statement reviews for variance reporting and analysis of performance against expectations.
- Supported company growth objectives by developing solid financial plans.
- Completed analysis of company financial data and produced industry reports outlining metrics and results.
- Analyzed operational processes and implemented continuous improvement initiatives to promote profitability and efficiency.
- Oversaw requisition and procurement processes to guide purchasing decisions.
- Oversaw requisition and procurement processes to support informed purchasing decisions.
- Recruited, trained, and guided staff to improve team performance members to maximize productivity.
- Reviewed and signed off on budgets to facilitate resource allocation for new funding and program initiatives.
- Designed comprehensive training materials to support staff onboarding and education using engaging and interactive methods.
- Trained newly hired top talent to fill key positions and maximize productivity.
- Adapted teaching methods according to the needs of individual learners or groups.
- Conducted onboarding sessions to orientate new staff members about company policies and procedures.
- Designed and developed training materials for new employees in the organization.
- Obtained and organized manuals, guides and visual materials for development and training purposes.
Accounting Assistant
Spirit Global Energy Solutions
Midland, USA
01.2014 - 03.2016
- Managed high-volume accounts payable and receivable transactions
- Processed vendor invoices with proper coding, ensuring accurate financial records for compliance and operational efficiency
- Reconciled bank, credit card, and balance sheet accounts exceeding $1M monthly
- Supported month-end close by organizing documentation, facilitating accurate financial reporting
- Prepared and filed sales tax reports accurately and on time
- Recorded journal entries for financial adjustments to maintain accurate accounting records. for accruals, amortization and other adjustments.
- Executed payroll processing to guarantee accurate compensation for employees according to established policies.
- Entered employee hours into payroll system to ensure accurate processing.
- Supported annual audits by providing necessary documentation and reports.
Accounts Payable Clerk
Perry Office Plus
Temple, USA
11.2012 - 05.2013
- Managed accounts payable for 300+ vendors, ensuring timely and accurate payments
- Facilitated payment processing, including checks and vendor communications, strengthening vendor relationships and improving payment accuracy
- Maintained vendor master records, ensuring compliance with W-9 and 1099 requirements to support regulatory adherence
- Cross-trained in accounts receivable and mentored successor, ensuring seamless transition and continuity in operations
Education
Bachelor of Science - Accounting
Western Governors University
Texas01-2021
Skills
- Accounts Payable Management
- Cash Flow Management & Forecasting
- Cash flow management
- Vendor Management & Relations
- Regulatory compliance
- Vendor relations
- Internal compliance
- Financial Statement Analysis
- Audit Support
- Process automation
- Sales tax reporting
- General ledger management
- Accounting practices
- Process automation
- Vendor Management and Relations
- Payroll Management
- Employee Training
Timeline
Senior Accounting Manager
Permian Fuels LLC
05.2019 - 09.2025
Accounting Assistant
Spirit Global Energy Solutions
01.2014 - 03.2016
Accounts Payable Clerk
Perry Office Plus
11.2012 - 05.2013
Bachelor of Science - Accounting
Western Governors University