Madeline Baker
Lakeland,FL
Summary
Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task. Adaptable Document Controller offering background in process improvements and document preparation. Dependable professional with exceptional computer talents. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
5
5
years of professional experience
Work History
Document Control Specialist
Aspirion Health Resources
02.2020 - 07.2020
- Maintained document control system and updated work instructions, procedures and associated databases.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Worked with internal staff to process documents and sent for closing.
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
- Assisted in continuous improvement activities while developing and maintaining resulting documents.
- Converted documents from one application to another.
- Created and maintained user accounts and properly routed documents for approval and training.
- Assisted with document troubleshooting and recovery of corrupt documents and files.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Used Adobe Acrobat, Blue Beam and ProjectWise for document management and enhancements.
- Worked on and completed 50-70 patient accounts daily continuously hitting above monthly quota.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage
- Maintained document control system and updated work instructions, procedures and associated databases
- Assisted in continuous improvement activities while developing and maintaining resulting documents
Office Administrative Assistant
Laradon Hall
01.2015 - 03.2020
- Responded to inquiries from callers seeking information.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Created and updated records and files to maintain document compliance.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Offered technical support and troubleshot issues to enhance office productivity.
- Set up conference rooms, technology, and materials to facilitate meetings.
- Conducted research to assist with routine tasks and special projects.
- Managed 50 - 60 calls daily updating staff and student families on upcoming events and closures.
- Provided clerical support to company employees by copying, faxing, and filing documents
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
Education
GED -
Community College of America
Lakewood, CO04.2013
Skills
- Preventive Maintenance
- Critical Thinking
- Material Preparation
- PowerPoint Presentations
- Document Scanning
- Sensitive Documents Management
- Data Input
- Office Supplies and Inventory
- Document Oversight
- Adobe Acrobat
- Reading Comprehension
- Calendar Maintenance
- Conflict Resolution
- Multi-Line Phone Talent
Timeline
Document Control Specialist
Aspirion Health Resources
02.2020 - 07.2020
Office Administrative Assistant
Laradon Hall
01.2015 - 03.2020
GED -
Community College of America