MADELYN CATULLO
Coto De Caza,CA
Summary
Highly organized and detail-oriented Project Specialist with over 15 years of experience in successfully coordinating several large-scale projects. Proven ability to effectively schedule and and oversee all project phases, ensuring timely completion and adherence to budget constraints. Skilled in using project management tools to schedule tasks, track progress, and resolve issues. Demonstrated leadership in coordinating cross-functional teams, scheduling meetings, and facilitating communication to achieve project objectives.
Overview
15
15
years of professional experience
1
1
Certificate
Work History
Marketing Projects Coordinator
CODE.ORG
01.2022 - 02.2024
- Collaborated with stakeholders to define clear project goals, leading to consistent alignment with expectations throughout the process.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Ensured prompt resolution of any conflicts or obstacles encountered during the course of a project''s execution phase, helping maintain smooth workflow across departments involved in its completion process.
- Coordinated cross-departmental meetings to streamline project communication, enhancing team collaboration and efficiency.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Implemented digital project tracking system, simplifying progress monitoring and improving project delivery timeframes.
- Scheduled all video shoots including pre-production planning, budgeting, hiring crew and obtaining necessary licenses and permits.
- Coordinated addition of all new 3rd party activities listed on the Hour of Code website supported by 400 partners, 20,000 educators and 58,000 volunteers.
- Utilized business analytics platforms such as Tableau and Trevor to create reports and build dashboards to track marketing KPIs.
- Analyzed key performance metrics to evaluate success of past campaigns and inform future strategy adjustments.
Operations / Production Specialist
CITY DRIVE STUDIOS
01.2014 - 12.2021
- Assisted in pre-production planning including budgeting, hiring crew and obtaining necessary licenses and permits.
- Maintained schedules, deadlines and interfaced with staff to support over 20 productions both domestic and international (Foo Fighters, Alicia Keys, Andrea Bocelli, KISS, among many others) with crew sizes ranging from 60 - 150 people.
- Coordinated and tracked workflow and communications between production team and external clients.
- Reported project risks and outcome to appropriate management, escalating issues according to production plan.
- Utilized project management tools to track project progress, allocate resources, and monitor budget expenditures.
- Managed relationships with external vendors, negotiated contracts, and monitored vendor performance.
- Managed outreach and scheduled and booked semi-theatrical screenings on several award-winning documentaries.
- Planned and implemented various special events, which includes booking venues, negotiating with vendors, and overseeing staff.
- Enhanced communication between departments through regular meetings, fostering collaboration, and increasing problem-solving capabilities across teams.
Co-Owner / Office Administrator
LATE NITE INVESTMENTS
02.2009 - 12.2014
- Managed day-to-day operations efficiently, ensuring smooth workflow and timely completion of tasks.
- Collaborated with co-owner on strategic planning initiatives for long-term business success.
- Enhanced business operations by implementing efficient management strategies and streamlining processes.
- Oversaw financial management tasks, including budgeting, forecasting, and cash flow optimization.
- Developed strong company culture, fostering teamwork and collaboration among staff members.
- Ensured accurate record-keeping for financial transactions, maintaining organized documentation for easy reference during audits or other inquiries.
- Built strong relationships with key stakeholders, enhancing partnerships and fostering mutual growth opportunities.
Education
Bachelor of Arts - Business
West Virginia University
Morgantown, WVAssociate of Arts - Social And Behavioral Sciences
Coastline Community College
Fountain Valley, CASkills
- MS Office Suite
- Google Suite
- Executive Management Support
- Executive Calendars
- Meetings and Conferences
- Meeting Agendas and Minutes
- Asana / Basecamp / Trello
- Slack
- Trevorio / Tableau
- Workflow Coordination
- Work Planning and Prioritization
- Project Management
- Teamwork and Collaboration
- Event Planning and Logistics
- Interpersonal Communication
- Customer Service
- Accounting Fundamentals
Certification
Coursera Certificate - Google Foundations of Project Management - 2022
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Marketing Projects Coordinator
CODE.ORG
01.2022 - 02.2024
Operations / Production Specialist
CITY DRIVE STUDIOS
01.2014 - 12.2021
Co-Owner / Office Administrator
LATE NITE INVESTMENTS
02.2009 - 12.2014
Bachelor of Arts - Business
West Virginia University
Associate of Arts - Social And Behavioral Sciences
Coastline Community College
Volunteer
- School on Wheels, Los Angeles, CA (2024)
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