Madhavi Patel

Administrative Project Coordinator duties:

• Coordinated 5+ special projects all at time, managed schedules, and generated reports for internal team and client review.
• Worked with project managers to update project information & track reports and project timelines.
• Scheduled office meetings, client appointments, and calendars for management.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
• Managed filing system, entered data, and completed other clerical tasks.

Accounting assistance duties:

• Project and Service billing (creation, follow-up, invoicing assistance)
• Assisted the Accounting Manager with audits & forecasts.
• Coordinated with external auditors to resolve discrepancies.
• Processed high-volume invoicing, billing adjustments, refunds, and maintained account files such as invoices, journal vouchers, employee reimbursements, and statements.
• Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
• Improved cash flow management by closely monitoring accounts receivable, ensuring prompt collection of outstanding balances.
• Maintained strict confidentiality of sensitive financial data.
• Collaborated with human resources department to ensure proper record-keeping of employee benefits, deductions, and reimbursements for accurate payroll processing.

Performed other accounting departmental tasks and assisted in other administrative functions when necessary.

• Performed daily minimum 3-4 bank deposit processing functions including reconciling any out-of-balance conditions.
• Maintained compliance with all company policies including state and federal regulations.
• Verified daily cash settlements and transferred funds to appropriate bank vaults.
• Worked independently without direct supervision or oversight.

• Handled more than 10+ digital marketing projects for company.
• Managed accounts such as creating invoices, collecting payments, salary, updating reports, and generating reports for company database.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Enhanced 20+ team productivity by providing ongoing training and development opportunities
• Oversaw hiring process from job posting to onboarding.
• Managed 50+ digital marketing seminar & workshop events planning, event booking, and event promotions, lead generation, report presentations and other materials.
• Handled event registration process by collecting and tracking attendee information.
• Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, and resourcing for various events.
• Reviewed event bills to confirm accuracy and payment processing
• Developed detailed pre-event and post-event reports, documenting all aspects of each event.
• Created engaging visual materials such as invitations, programs, and banners to promote consistent branding across all aspects of event experience.
• Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
• Coordinated travel arrangements and accommodations for domestic events.