Madison Kelley
Brooklyn
Summary
Proactive Executive Assistant who takes on complex tasks, innovating appropriate solutions and executing with minimal guidance. Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
Overview
9
9
years of professional experience
Work History
Executive Assistant to the Founder & CEO
Crossmedia
New York
05.2024 - Current
- Coordinated executive schedules and organized meetings
- Managed correspondence and communication for executives
- Prepared reports and presentations for leadership team
- Supported event planning and logistics coordination
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Social Media Manager
LKelleyDesign
01.2020 - 01.2025
- Photograph, edit, and post photos and videos of different projects our team is working on.
- Network with local designers and furniture vendors to collaborate on projects and events
- Improve page content, keyword relevancy and branding to achieve search engine optimization goals
- Promote posts to reach future clients
- Communicate with followers to promptly respond to queries and monitor reviews
- Increase client engagement through social media
Executive Assistant & People And Culture Associate
DoSomething.org
01.2023 - 05.2024
- Provide comprehensive administrative support to the CEO - managing daily schedules, coordinating meetings and handling correspondence to ensure efficient operations
- Orchestrated a complex calendar, scheduling and prioritizing appointments, meeting, and travel arrangements to optimize time and commitments
- Act as primary point of contact between CEO and internal/external stakeholders
- Coordinate and facilitate special projects and events, including the organization of the 30th anniversary gala as well as all staff retreats and events.
- Draft a variety of documents, including follow up emails, reports, and presentations, maintaining a high standard of quality and accuracy
- Facilitate meetings by preparing agendas, recording minutes, and following up on action items
- Create and implement a new rewards and recognition program within the company, fostering a positive and collaborative work culture that complied with our DEIB standards
- Assist in the hiring and onboarding process of new employees
- Stayed abreast of employment laws and regulations, ensuring HR practices and policies remain compliant and aligned with company values
- Successfully mediated and resolved workplace conflicts, demonstrating strong interpersonal skills and the ability to navigate sensitive situations
Executive Assistant
LKelleyDesign
01.2017 - 01.2023
- Maintain and update an organized schedule
- Book travel and oversee travel expenses for all team members
- Create organized timelines for all new projects and ensure the team is updated with any timeline changes
- Answer phone calls and emails to process requests or relay messages to appropriate personnel
- Build relationships with contractors and source design materials for various projects
- Collaborate with contractors to guarantee pristine work is being done complying with approved designs
- Create and send invoices to appropriate parties
Children's Ministry Coordinator
River Pointe Church
01.2016 - 01.2018
- Built, managed and upgraded K-12 educational program
- Oversaw a team of 80 students and volunteers Directed pre-school, toddler and infant services to provide comprehensive support
- Kept children safe and secure at all times with proactive monitoring strategies
- Sourced, modified and prepared class curricula and targeted lesson plans based on subject matter
- Identified and recruited potential volunteer workers
- Participated in team building activities to enhance working relationships
Education
Associate in Arts (A.A.) - Communications
University of Houston
Houston, Texas05.2015
Skills
- Strategic Planning
- Resourceful
- Expense Reporting
- Team-Building
- Problem-Solving
- Attention to Detail
- Flexible and Adaptable
- Event Coordination
Timeline
Executive Assistant to the Founder & CEO
Crossmedia
05.2024 - Current
Executive Assistant & People And Culture Associate
DoSomething.org
01.2023 - 05.2024
Social Media Manager
LKelleyDesign
01.2020 - 01.2025
Executive Assistant
LKelleyDesign
01.2017 - 01.2023
Children's Ministry Coordinator
River Pointe Church
01.2016 - 01.2018
Associate in Arts (A.A.) - Communications
University of Houston
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