Madison Stephens
Summary
Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
2
2
years of post-secondary education
3
3
years of professional experience
Work History
Festival Director PA
Metamorphosis Music and Arts Festival
Orlando, FL
08.2023 - 09.2023
- Supported Festival Director in coordinating event operations. Aiding in the advancement process of all departments.
- Facilitated coordination of festival logistics and schedules and deploying all festival credentials/Meal Tickets/Parking Passes/Golf Carts/Quartermaster Inventory.
- Coordinated site equipment logistics and collaborated with venue manager on planning.
- Collaborated with fire marshal to ensure compliance and secure necessary permits in Orlando.
- Obtained competitive quotes for site rental services from site rental companies.
- Created internal documents and established festival administration processes.
- Established direct communication channels with department heads to streamline information flow. from department heads on-site.
Festival Producer PA
Reggae Rise Up, LNE Presents
02.2025 - 08.2025
- Created and managed internal broadcast systems and festival guides, organized shipping and receiving orders, coordinated catering data, coordinated festival and Artist merch and streamlined VIP/GA+ tiers while maintaining updated maps and schedules throughout offices.
- Filtered and prioritized inquiries from department heads to producers, enhancing communication flow.
- Assisted with festival operations through various administrative tasks. through administrative functions. under the Festival Producer and Director.
Artist Relations Department Director
VividSky Vertical (Productions)
Gainesville
07.2023 - 02.2025
- Managed backstage experience for VJs, artists, guests, and approved groups throughout event duration.
- Acted as liaison for all touring teams to streamline communication and coordination.
- Advanced and delegated hospitality, transportation, and buyouts with advance, production, and tour managers via email.
- Advance hospitality and artist rider with management on emails.
- Developed and maintained schedules, expense reports, and procedural documents for Artist Department.
- Hired and scheduled transportation drivers for events.
- Scheduling hospitality assistants for DOS.
- Delegating the settlement process with tour/merchandise managers.
- Parking tour buses and trailers in specialized locations.
- Set-up/Breakdown trailers and artist movement areas.
- Shop buy for Artist and Gen Hospo.
Dressing Room Coordination
Musical Chairs
01.2026 - Current
- Dressing room Decor - Lady Gaga - BTS - Post Malone - Florence & the Machine - Noah Khan
Talent Transportation Coordinator
US Open - NBC Sports
06.2025 - 06.2026
Box Office Manager / Assist / Speciality Sales
One Of Us
11.2025 - Current
Education
Associate of Arts - General Studies
Santa Fe College
Gainesville, FL 08.2020 - 05.2022
Skills
- Event logistics
- Artist relations
- Venue management
- Event coordination
- Hospitality coordination
- Room assignment coordination
- Logistics management
- Schedule development
- Travel coordination
- Administrative support
- Customer service
- Attention to detail
- Task prioritization
- First aid and CPR certified
Artist Relations
- Artist Relations - Kanye West - Live Nation
- Artist Hospitality Manager Assist Forbidden Kingdom - Insomniac
- Artist Hospitality Manager - Resonate Suwannee
- Artist Hospitality - Okeechobee Music and arts Festival
- Stage Liaison / Hospitality - Ultra Music Festival Miami
- Stage Hospitality Lead - Tortuga Music Festival - Live Nation
- Celebrity Transportation - Tampa Bay Comic Con
Production
- Stage Manager - Tortuga Music Festival - Live Nation
- Production Runner - Nikki Minaj
- A/V Tech - 5star A/V
- LD - Gasparilla Parade
Notable Crews
- Shaq
- Ice Cube
- The Fray
- Mike Posner
- Disclosure
- David Guetta
- The Lumineers
References
- Korkland Hucks, Live nation west coast, (321) 265-1400
- Tim Basset, Tour Management, (801) 472-4745
Timeline
Dressing Room Coordination
Musical Chairs
01.2026 - Current
Box Office Manager / Assist / Speciality Sales
One Of Us
11.2025 - Current
Talent Transportation Coordinator
US Open - NBC Sports
06.2025 - 06.2026
Festival Producer PA
Reggae Rise Up, LNE Presents
02.2025 - 08.2025
Festival Director PA
Metamorphosis Music and Arts Festival
08.2023 - 09.2023
Artist Relations Department Director
VividSky Vertical (Productions)
07.2023 - 02.2025
Associate of Arts - General Studies
Santa Fe College
08.2020 - 05.2022