Madison Vachris

Administration

• Built foundational tools for the company's long-term goals and initiatives.
• Create a functional system to keep track of all projects using Trello and Google.
• Coordinate with clients on selection choices for projects.
• Collect the necessary documentation, including work authorizations, selection sheets, and a certificate of completion.
• Prepared reports, presentations, agendas, and other documents as needed by the executive staff.

Construction

• Respond accordingly to new clients with project inquiries.
• Collect data and create Xactminet sketches for each project.
• Work hand in hand with insurance adjusters to negotiate project budgets.
• Organize each project's selections, such as tile, floor, and paint color.
• Oversee the project's timeline, and ensure prompt progress by following up with our subcontractors.
• Ensure a detailed finish near project completion by visiting the sites and checking the scope of work.
• Created a smooth transition for our clients upon project completion.
• Followed up with clients to retrieve final reviews on the project.

Payroll and Human Resources

• Produced and filed payroll reports bi-weekly.
• Reviewed, investigated, corrected errors and inconsistencies in financial entries, documents and reports.
• Oversaw benefits enrollment process.
• Supervised onboarding process for newly hired employees, including distribution of all paperwork.
• Managed all human resource documentation, including new hire letters, employee contracts and corporate policies and procedures.

Training and Development

• Developed a complete training program for each department.
• Maintained and updated the training manuals every quarter.
• Notified the serving staff when certification was required.

Other Responsibilities

• Interacted professionally with customers and inside personnel, answering questions and responding to phone and email inquiries.
• Handled requests-for-information and delegated customer service tasks to appropriate employees.
• Managed office inventory and placed new supply orders.

• interacted with customers to schedule and confirm reservations, complete takeout orders, and respond to service questions.
• Supported serving staff, food runners and bussers to keep dining room presentable and ready for guests.
• Helped management with large events including, UFF, March Madness, and Holidays.
• Helped management with the Coivd regulations during the pandemic

• Supported CFO by working directly with professional staff to insure timely input of all job related expenses into Quickbooks and Acculynx.
• Categorized and routed all incoming and outgoing financial correspondence; including mail, e-mails, and sensitive financial documents.
• Tracked expenses and documented records using Quickbooks.