MA DIVINA PARATON
Los Angeles,CA
Summary
Organized professional bringing excellent communication skills and proactive nature, with proven history of performing with integrity and efficiency. Committed to optimizing administrative resources to meet business objectives and leveraging strengths to maximize team performance. Offering several years of experience in administrative support roles. Strengths include managing multiple tasks simultaneously, coordinating complex schedules, and implementing administrative process improvements
Overview
12
12
years of professional experience
Work History
Import Coordinator
Classic Concepts Inc.
Irwindale , CA
11.2021 - Current
- Managed creation of inbound shipments using NetSuite
- Maintained accurate and up-to-date shipment tracking data in database
- Managed account oversight, including receiving, reviewing, and processing documentation within established systems while meeting regulatory requirements and customer commitments
- Processed documents through the system to update and communicate with internal and external customers, ensuring timely and compliant transactions
- Check for Customs and Freight release, delivery of cargo, and invoicing for services defined within customer and company standards
- Facilitated communication of booking instructions with international suppliers
- Managed identification and completion of inbound shipment packets for A/P processing.
- Reviewed and analyzed customs documents for accuracy and compliance
- Ensured all necessary documentation was completed accurately and in a timely manner
- Requested and compiled necessary customs invoices, certificates of origin, and cargo-control documents
Operations, Import and Ecomm Lead
New Century International
Vernon, CA
09.2013 - 10.2021
- Streamlined and optimized the process for handling orders of carpet area rugs
- Enhanced communication with international vendors
- Coordinates seamless order processing for improved productivity across multiple departments
- Managed Import Document processing for accurate and timely filing
- Coordinates with Freight Carriers to ensure efficient communication on ocean freight schedule and customs clearance.
- Collaborates closely with Trucking Companies to optimize container logistics for timely delivery and collection
- Ensure accurate organization of vendor and client files through regular updates
- Performed administrative support by arranging executive appointments and meetings
- Checked and collated data for documents, presentations, and reports
- Provide exceptional service to customers and efficiently address buyer issues
- Collaborating with other departments such as IT, HR, Sales and Marketing to ensure smooth cross-functional operations.
- Conducting regular meetings with team members to discuss progress and identify areas for improvement.
- Leading a team to ensure operational processes and procedures are followed efficiently and effectively.
- Actively participating in planning sessions for new projects or initiatives.
Accounts Reconciliation Analyst
Landbank of the Philippines
Malate, Manila
07.2012 - 06.2013
- Contributed to the preparation of monthly, quarterly, and financial statements
- Addressed and resolved customer concerns regarding ATM withdrawal discrepancies
- Prepared monthly bank reconciliation
- Maintained an effective filing system to provide accurate records
- Collected and filed various banking documents
- Performed trainings to introduce new banking systems
Education
Bachelor of Science - Business Administration - Management Accounting
Mariano Marcos State University
Philippines04-2012
Skills
- Skilled in Microsoft Office (Outlook, Word, Excel, Powerpoint, etc)
- Experience in NetSuite and Inflow Inventory System
- Organization and Time Management
- Strong ability to multi-task, highly motivated, quick learner, and initiative taker
- High attention to detail
- Verbal and written communication
- Customer Service
- Efficiency and professionalism
- Dependable and Responsible
Languages
English
Full Professional
Tagalog
Native/ Bilingual
References
References available upon request.
Timeline
Import Coordinator
Classic Concepts Inc.
11.2021 - Current
Operations, Import and Ecomm Lead
New Century International
09.2013 - 10.2021
Accounts Reconciliation Analyst
Landbank of the Philippines
07.2012 - 06.2013
Bachelor of Science - Business Administration - Management Accounting
Mariano Marcos State University
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