Madonnalyn Collado Tubale

Operator of Pearl GTL plant, Pearl GTL is the world's largest source of gas-to-liquids (GTL) products

• Setting-up baseline & control estimate and managing the same in cost forecasting tools. Ensure alignment of cost in all applications used (SAP and PCF) with approved turnaround event investment ranging from $200M-$350M
• Creation and monitoring of Cost Breakdown Structure(CBS) & Work Breakdown Structure(WBS) for every turnaround event
• Maintaining cost tracker to monitor the overall budgets, forecasts and actual costs
• Managing workforce/labor database, timesheet and hours monitoring, reconciliation of payable hours (labor and equipment) with around 14K manpower in one single event
• Reporting Value of Work Done (VOWD) monthly and weekly during Turnaround event
• Annual Work Plan and Budget coordination, preparation and submission to management for review and deliberation
• Providing weekly updated forecast/latest estimate to management during the event and close monitoring of cost incurred are within the approved investment plan
• Ensure deviations from approved budget are communicated early on to the management for appropriate actions and decisions
• Working together with peer cost engineers to ensure delivery of 10% accurate cost estimates, cost controls and reporting of cost progress within strict time schedules and routines
• Full Invoice management of 300 plus contractors and vendors. Vouched accuracy of claims and compliance assurance within approved Contracts and Purchase Orders and ensure accurately booked to the appropriate cost work orders buckets.
• Requisition to Pay (RtP) Focal point for Turnaround, end to end Process. Ensure any RtP issues are resolved immediately and vendors are paid on time.
• Participates and support in timely close-out of turnaround event, cost-wise and lesson learned documentation including closing of SAP WBS, and capitalization process with finance team
• Contract Cost Engineering System (CCES) SME support to all Pearl GTL estimators and application users.
• SAP Super-user for Plant Maintenance(PM), Project System(PS) and Material Management(MM) and Finance (FI) modules.
• Collaborating team member for the implementation of TRACK in QSGTL and serving as the TRACK Contract Data Management Focal-point/Super-user in Pearl GTL.
• Utilized advanced PCF/Forecaster Tool functionalities as a Super-user to enhance efficiency in Turnaround execution reporting
• Managed TA Gate Log Access Database as a super-user, monitoring manpower in Turnaround activities
• Contributed to the development of new Timesheet Management Power Apps for MTA4 Execution, assigned to manage the tools and train users
• Maintained a cohesive and efficient work environment by simultaneously coordinating with various stakeholders within the Pearl QGTL organizations and strengthening relationships with contractor partners.

Operator of Pearl GTL plant, Pearl GTL is the world's largest source of gas-to-liquids (GTL) products

• Ensured Controlling, Forecasting and Reporting of all Maintenance Execution costs are timely and accurate
• Closely monitored and controlled approved maintenance department execution and operation budget valued at over a $100 million annually
• Ensured costs are reported in the appropriate buckets and any deviations from planned cost are reported and communicated to the management at earliest
• Managed emergency or unforeseen job costs and/or any plant changes expenditures
• Prepared Annual Work Plan and Budget (AWB) and submitted budget files for management deliberation and approvals
• In-charged of Monthly Value of Work Done (VOWD) accruals and reporting including cost and jobs trend analysis
• Spearheaded monthly cost reviews within the Maintenance organization and follow through on cost improvement/reduction drives
• Full Invoice management and compliance assurance within approved Contracts and Purchase Orders
• Requisition to Pay (RtP) focal point for the department
• Cultivated and improved benchmarking skills for manufacturing plants using PTAI and Solomon performance analytics respectively
• Contract Cost Engineering System (CCES) SME support to all Pearl GTL estimators and application users and SAP Focal point for Plant Maintenance(PM), Project System(PS) and Material Management(MM) modules.

Operator of Pearl GTL plant, Pearl GTL is the world's largest source of gas-to-liquids (GTL) products

• Produced weekly costs report from SAP system, managed interfaces and imports of data to other Turnaround forecasting and reporting tools
• See to it that any observations and issues are communicated to management early for timely resolutions
• Successful delivery of cost and financial reporting tasks during turnaround execution period
• Smoothly managed contractors and TA SMEs Time-sheets invoicing end-to-end process.

Operator of Pearl GTL plant, Pearl GTL is the world's largest source of gas-to-liquids (GTL) products

• Managed and monitored assigned projects including issuance of monthly one pager summaries, cost forecasts in coordination with project engineers and cost engineers from respective EPCM and construction contractors
• Provided assurance that company and project cost procedures are carried-out and applied accurately and ensured orderly close-out once project phase is in ready for start-up (RFSU) status
• Consistent review of cost commitments and timely issuance of monthly value of work done (VOWD) equivalent and cost monitoring for assigned active projects
• Produced regular cost reports, variance analysis and reporting for all types of Projects with estimated total budget of around $100 Million annually and promptly advise management of any forecast cost overruns as soon as possible to allow corrective actions to be taken in a timely manner
• Oversaw and closely monitored work breakdown structures (WBS) for projects in SAP from project creation, to monitoring of various cost elements and financial close-out upon project hand-over and completion
• Efficiently managed all invoices (EPCM, construction, logistics and P&T support) end-to-end process
• Provided assurance that all are accurately reviewed and paid within the agreed terms and conditions between parties that resulted to no audit observation for the Hub internally and externally
• Successfully extend general support to all SAP users about particular issues at any given time and SAP super-user for Project Systems(PM) and Material Management(MM) Modules.

Pearl GTL Project is the world's largest plant to turn natural gas into cleaner-burning fuels and lubricants

• Successfully managed accounts payable team of 12 FTE tasked to review, process and pay project cost with estimated $21 billion budget until completion and average of 2500 contract invoices monthly
• Provided consistent above target monthly reporting KPIs and ensured the team meets the target objectives set by the Client
• Efficiently managed team coordination to various stakeholders in both Project and Clients' side for any issues in contracts, procurement, guarantees, invoicing and payment for immediate resolution
• Provided client assurance and accuracy that any applications interfaces issues are resolved immediately and in particular SAP payment interface errors are resolved within any given payment day
• As one of focal person for project completion activities, successfully close-out all remaining project PO's and contracts including system closure and smoothly handed over accounts payable records and data transfer to client (Qatar Shell GTL) complete and orderly.

Pearl GTL Project is the world's largest plant to turn natural gas into cleaner-burning fuels and lubricants

• Led review and processing of average 2500 project invoices monthly within the agreed payment terms and conditions
• Provided client assurance and accuracy on all SAP entries and all types of payment interfaces are error free
• Managed billing review and payments for major sub-contractors with an average of $3M and above milestones invoices monthly contractually
• Helped streamline end-to-end process of invoices resulting in reduced work-time processing and achievement of project KPI targets
• Oversaw monitoring of all guarantees and bonds as part of the contractual obligations for all types of procurement and contracts and ensure client awareness and approval of the same.

One of Philippines' largest producer of nickel ore

• Prepared annual forecast and budgets and managed expenditures within the approved plans
• Successfully defined and presented budgets and expenditures to the Board of Directors and Donors during semi-annual reviews
• Effectively prepared all period financial reports, cost analysis and variance analysis on time as required by the management
• Efficiently supervised periodic reconciliations, billings / AR, AP and inventory activities and payroll payments by subordinates
• Managed administration support for operating hospital, school and community intervention initiatives.

An organization managing conservation project grants within the province of Palawan

• Supported project start-up phase in particular project management office set-up
• Developed the initial project procedures and policies for the financial, administration and personnel functions
• Assisted in work and financial plan preparation and in establishing initial project contacts.

A Co-operation project by the Republic of the Philippines and the European Union (EU) government on sustainable development strategy

• As Procurement Lead - Productively executed the Project Annual Procurement targets (support and major contracts)
• Successful close-out of all project contracts following the EU Procurement Procedures prior to closure and hand-over
• As Asset Team Lead - Overseen inventory and asset management with minimal supervision
• Developed a complex asset management database to monitor all project acquisitions movements and status
• Built a comprehensive Projects Assets Master data for hand-over to government
• Effectively managed and maintained acquired assets until the final donation to the government at the end of the project
• Coordinated the steering committee in-charge of assets transfer
• As Administration Lead - Successfully managed operations of the administrative division that included human resource, general services, records management, procurement and contracts, asset & inventory management and transport/engineering services functions
• Effectively and efficiently provided support services across the organization and its stakeholders with 24/7 turnover and zero complaints
• Full implementation and set-up of computerized system for HR and payroll.

A Co-operation project by the Republic of the Philippines and the European Union (EU) government on sustainable development strategy

• Comprehensive review of internal control system in field operations resulting to a more simplified cost monitoring and project disbursements
• Provided recommendations for corrective actions to senior management for efficiency improvement in field operations and reducing costs
• Ensured 100% compliance to European Union (EU) Programme policies and manuals
• Effectively arranged quarterly/annual financial and management audit resulting to full compliance and zero audit findings
• Full implementation of automated accounting software resulting in significantly reduced hours in preparing financial reports and schedules
• Accomplished managing budgets, inventory, payroll and full monitoring of project grants.