Magdalena Cazares
Summary
To work in a challenging and rewarding position. To grow in a professional environment where my knowledge, experience and creativity can be put to the best use.
Experienced with office administration, including managing daily operations and ensuring smooth workflows. Utilizes organizational and leadership skills to maintain efficiency and support team productivity. Knowledge of office software, scheduling, and resource allocation to drive operational success.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Office Manager
Diffine Family Practice
02.2019 - 05.2025
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Improved team morale and cohesion with regular team-building activities and open communication channels.
- Resolved office disputes swiftly and equitably, maintaining harmonious workplace.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Completed bi-weekly payroll for 10 employees.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
Hairstylist
Great Clips
09.2023 - 04.2024
- Consistently maintained cleanliness of the workspace, ensuring a safe and welcoming environment for clients.
- Built a loyal clientele through exceptional customer service and attention to detail in styling techniques.
- Processed payments, entering sales in register for prompt customer service.
- Enhanced client satisfaction by providing personalized haircuts, and styling.
- Collaborated with fellow stylists to create a positive work environment and share best practices.
Doctors assistant/ clerical assistant
Diffine Family Practice
06.2016 - 01.2019
- Duties: Doctors assistant/ clerical assistant
- Composed sensitive, confidential reports and documentation.
- Collaborated with other clerical staff on special projects, improving overall office performance.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Input data into spreadsheets and databases.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
Youth Coordinator
St Cecilia Catholic Church
06.2016 - Current
- Developed strong relationships with youth, fostering a supportive and inclusive environment.
- Maintained accurate records of attendance, participation rates, and program outcomes for reporting purposes.
- Enhanced youth engagement by designing and implementing creative programs and events.
- Created safe and positive environment conducive to learning and activities.
- Supervised activities and events for large groups.
- Communicated regularly with parents regarding their child''s involvement in programs while keeping them informed about upcoming events or opportunities for growth.
- Managed budgets and resources effectively, ensuring successful program delivery.
- Assisted in grant writing processes to secure additional funding for expanding program offerings.
Front desk duties
SEMO Health Network
03.2012 - 06.2016
- Duties: Front desk duties in a primary care clinic
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Worked well in a team setting, providing support and guidance.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Managed time efficiently in order to complete all tasks within deadlines.
- Paid attention to detail while completing assignments.
- Strengthened communication skills through regular interactions with others.
- Learned and adapted quickly to new technology and software applications.
- Demonstrated strong organizational and time management skills while managing multiple projects.
- Medical translator for multiple providers.
Hair dresser
Reflections
03.2010 - 01.2012
- Duties: Hair dresser
- Supported reception desk, receiving phone calls, entering appointments, and collecting payments for services rendered.
- Promoted a safe work environment by adhering strictly to sanitation guidelines set forth by state regulations and salon policies.
- Trimmed, cut, and shaped hair and hairpieces based on customer preference.
- Managed appointment scheduling efficiently, maximizing daily bookings while minimizing wait times for clients.
- Educated clients about products and self-maintenance for healthy hair based on needs and preferences.
Computer Operator
Adams Land Gin
09.2008 - 11.2011
- Duties: Computer Operator (seasonal job)
- Reacted calmly during times of highly stressed or emergency situations.
- Maintained a high level of accuracy in data entry tasks, resulting in improved overall data quality.
Fitness Coach
Natural State Fitness
02.2021 - 09.2021
Education
Cosmetology License -
Hair Tech Beauty College
Paragould, AR10.2009
No Degree - Biology
Texas A&M
Kingsville, TXSkills
- Fluent in English and Spanish
- Proficient in Microsoft Word, Excel, and Publisher
- Administrative coordination
- Effective organizational skills
- Customer service
- Scheduling and calendar management
- Customer relations
- Administrative support
- Payroll processing
- Bookkeeping
- Payroll and budgeting
- Staff management
- Employee supervision
- Staff hiring & training
- Expense reporting
- Business administration
Accomplishments
- Advanced from office clerk to management within 3 years for my work ethic and consistently exceeding expectations.
Certification
- CareCredit Certified
- Medicaid Educational Certify
- State of Arkansas Notary Public
Languages
Spanish
Professional Working
English
Professional Working
Interests
- Music
- Photography
- Crafting and DIY Projects
- Volunteering
- Running
- Gardening
- Enjoy hobbies that combine physical activity with outdoor exploration
- Youth mentor, providing guidance and support to empower the next generation of leaders
- Dancing
- High-Intensity Interval Training
- Mindfulness Practices
Timeline
Hairstylist
Great Clips
09.2023 - 04.2024
Fitness Coach
Natural State Fitness
02.2021 - 09.2021
Office Manager
Diffine Family Practice
02.2019 - 05.2025
Youth Coordinator
St Cecilia Catholic Church
06.2016 - Current
Doctors assistant/ clerical assistant
Diffine Family Practice
06.2016 - 01.2019
Front desk duties
SEMO Health Network
03.2012 - 06.2016
Hair dresser
Reflections
03.2010 - 01.2012
Computer Operator
Adams Land Gin
09.2008 - 11.2011
Cosmetology License -
Hair Tech Beauty College
No Degree - Biology
Texas A&M
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