Tableau
Mahalakshmi Vivekanandham
Administrative Assistant
Santa Clara,CA
Summary
Dedicated Administrative Assistant with 5+ years of experience providing administrative support to senior executives, accompanied by a proven track record of maintaining efficient office operations.
Administrative leader offering experience prioritizing and delegating administrative tasks to drive goal achievement. Proficient in schedule coordination, resource allocation and office supply inventory management. Dedicated to training and mentoring top talent while cultivating a productive work culture.
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
5
5
years of professional experience
2
2
years of post-secondary education
Work History
Virtual Executive Assistant
Teckiy
Santa Clara, CA
03.2020 - 12.2022
- Used advanced software to prepare documents, reports and presentations.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Answered high volume of phone calls and email inquiries.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets and filing systems for management team.
- Organized envelopes, postage and mail correspondence for staff and leadership.
- Took notes and dictation at meetings.
- Executed basic banking and bookkeeping tasks.
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
Administrative Assistant
KIAT Electrical Engineering Private Ltd
Singapore, Singapore
04.2012 - 05.2014
- Prepared agendas and took notes at meetings to archive proceedings.
- Produced detailed reports to track trends and keep senior management informed.
- Standardized office structures and processes to promote collaboration and increased performance.
- Delivered performance reviews, recommending additional training or advancements.
- Processed purchase orders, service contracts and financial reports.
- Managed team petty cash, purchase orders and account transactions.
- Contributed to team goal-achievement by collaborating with staff to develop customer service improvement initiatives.
- Drafted and distributed invoices for outstanding payments.
- Managed company schedule to coordinate calendar and arrange travel.
- Managed agendas and calendars, boosting productivity and improving organizational initiatives.
- Maintained personnel records and updated internal databases to support document management.
- Troubleshot employee concerns and recommended corrective actions to resolve issues.
- Managed payroll, transactions, invoicing and budgeting to decrease financial inconsistencies.
- Scheduled office meetings and client appointments for staff teams.
- Set up conference rooms, technology and materials to facilitate meetings.
- Interacted with vendors to purchase and set up equipment and services.
Education
Master of Science - Computer Application
Sastra University
India 06.2009 - 05.2011
Skills
Appointment Scheduling
Managing office supply inventory
Meeting coordination
Schedule Management
Travel arrangements
Documentation and control
Staff Management
Database administration
Payroll and budgeting
Multi-line phone proficiency
Advanced MS Office Suite
Filing and data archiving
Travel coordination
Expense reporting
Employee training and development
QuickBooks expert
Software
Quickbooks
Microsoft Office
Google Calendar
Slack
Timeline
Virtual Executive Assistant
Teckiy
03.2020 - 12.2022
Administrative Assistant
KIAT Electrical Engineering Private Ltd
04.2012 - 05.2014
Master of Science - Computer Application
Sastra University
06.2009 - 05.2011